Konica Minolta 240f User Manual

							Konica Minolta 240f4-15
4.2 Basic faxing4
4.2.2 Manual transmission
Use this method when the other fax machine uses manual reception.
d
Manual transmission cannot be performed from the document glass.
1Load the document in the ADF, and press .
%For details on loading documents, refer to Chapter 2, Loading Documents in the Quick Guide.
%Set the resolution and contrast as necessary. For details, refer to page 4-18.
2Press [Monitor].
%Confirm the dial tone.
%If [Monitor] is not displayed, press [Advanced] and then se-
lect [Monitor].
%If an external phone is connected, pick up the handset of 
the external phone.
3Specify the destination.
%For details on specifying the destination, refer to page 6-3. 
4When you hear the beep from the other fax machine, press .
%Press [Monitor].
%If you picked up the handset of the external phone to dial, hang up the handset.
Downloaded From ManualsPrinter.com Manuals 
						

							Basic faxing4
4-16Konica Minolta 240f
4.2
4.2.3 Redialing
Redialing refers to the process of transmitting to a previous destination again. The machine supports the 
following two types of redialing:
-Manual redialing
-Automatic redialing
d
You cannot use manual redialing or automatic redialing when performing manual transmission.
Manual redialing
The machine memorizes the latest 10 destinations transmitted to using the numeric keys. You can recall the 
memorized numbers to transmit a fax again. For details on the procedure, refer to page 6-13. 
Automatic redialing
When transmission was not successful during automatic transmission because the line was busy, the number 
is automatically redialed at regular interval.
If the transmission was not successful even after the set number of redials, the document stored in the mem-
ory will be deleted and the error message will be printed.
d
Redialing cannot be performed with real time transmission.
The automatic redialing frequency and interval can be set from 0 to 15 times and 0 to 5 minutes, respectively. 
For details on changing the settings, refer to page 8-33. 
For details on canceling a transmission waiting for redialing, refer to page 4-23. 
4.2.4 Transmitting to multiple recipients (Broadcast)
This function enables you to transmit the same fax to many destinations in one operation, thereby eliminating 
the need to scan and transmit the fax for each destination.
d
If you want to transmit to address book destinations or groups, enable the Broadcast function. If you want to 
specify destinations using other methods, you can specify multiple destinations even if the Broadcast func-
tion is disabled.
You can specify up to 2,000 fax destinations and 2,000 e-mail destinations, including both address book des-
tinations and groups. You can specify up to 30 fax destinations using the numeric keys and 30 e-mail ad-
dresses entered manually.
You can change the default value to always have broadcast transmission enabled. For details, refer to 
page 4-7.
1Load the document, and press .
%For details on loading documents, refer to Chapter 2, 
Loading Documents in the Quick Guide.
%Set the resolution and contrast as necessary. For details, 
refer to page 4-18.
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f4-17
4.2 Basic faxing4
2Press [Broadcast].
The broadcast function is enabled / disabled each time you 
press [Broadcast].
3Specify the destination.
%For details on specifying the destination, refer to page 6-4. 
4Repeat step 3 to specify all the destinations.
%If you specify a destination in the address book, that des-
tination will be canceled if you select it again.
%Press [Location] to confirm or delete the specified destina-
tions. For details, refer to page 6-15. 
5Press .
If you loaded the document in the ADF, this concludes the procedure.
6If you loaded the document on the document glass, load the 
next document, and press [Next Doc].
%Press [Tx Start] to start transmission.
7Repeat step 6 to scan all the documents.
%To finish scanning, press [Tx Start].
d
For details on canceling transmission, refer to page 4-22. 
Downloaded From ManualsPrinter.com Manuals 
						

							Basic faxing4
4-18Konica Minolta 240f
4.2
4.2.5 Basic transmission settings
You can set the resolution and contrast in accordance with the document and its text, and insert a dial num-
ber.
d
You can also change the default settings, as necessary. For details, refer to page 8-38.
Setting the resolution
Set the resolution to scan with according to the document.
1Load the document, and press .
2Press [Resolution].
%If [Resolution] is not displayed, press [Advanced] and then 
select [Resolution].
3Select the desired resolution, and press [Enter].
4Specify the destination, and press .
%For details on specifying the destination, refer to page 6-4. 
%If you loaded the document in the ADF, this concludes the procedure.
%If you loaded the document on the document glass, load the next document, and press [Next Doc]. 
Press [Tx Start] to start transmission.
d
The Super Fine mode may not be supported by the destination machine. In this case, the optimal resolution 
will be automatically selected.
The communication time differs according to the selected resolution.
Option Description
Normal Select to scan a document with normal text.
Fine Select to scan a document with small text, such as a newspaper.
S-Fine Select to scan a document with detailed illustrations or fine text.
Photo Select this to scan photos.
Background Select this to scan while erasing the background (background pattern or color) of the 
document.
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f4-19
4.2 Basic faxing4
Setting the contrast
Set the contrast to scan with according to the document.
1Load the document, and press .
2Press [Contrast].
%If [Contrast] is not displayed, press [Advanced] and then 
select [Contrast].
3Select the desired contrast, and press [Enter].
4Specify the destination, and press .
%For details on specifying the destination, refer to page 6-4. 
%If you loaded the document in the ADF, this concludes the procedure.
%If you loaded the document on the document glass, load the next document, and press [Next Doc]. 
Press [Tx Start] to start transmission. Option Description
Lightest Select to scan with the lightest contrast.
Lighter Select to scan with a contrast lighter than the standard contrast.
Normal Select to scan with the normal contrast.
Darker Select to scan with a contrast darker than the standard contrast.
Darkest Select to scan with the darkest contrast.
Normal
Lighter Dark
Lightest Darkest
Downloaded From ManualsPrinter.com Manuals 
						

							Basic faxing4
4-20Konica Minolta 240f
4.2
Dialing options
You can insert dialing options when entering fax numbers or when registering address book destinations. 
*1 To enter dialing options in PC faxes or in Message Board, enter the options indicated in the Option column.
1Load the document, and press .
2Press [Advanced].
3Press [Dialing Options].
4Enter the desired dialing option.
%Dialing options can also be inserted from the fax number 
entry screen.
5Specify the destination, and press .
%For details on specifying the destination, refer to page 6-4. 
%If you loaded the document in the ADF, this concludes the procedure.
%If you loaded the document on the document glass, load the next document, and press [Next Doc]. 
Press [Tx Start] to start transmission. Name Option
*1Functions and Applications
Hyphen — Makes the entered fax number easier to see.
(Example) 111-1111-1111
Pause /P This is used to open a space between dials. To increase the pause 
time, enter multiple pause options. The time for each pause can also 
be changed in the settings. For details, refer to page 8-39.
(Example) 2/P222-2222-2222
Tone /T This is used to switch from pulse-dialing to tone-dialing. This option 
may not be available in some countries and regions.
Prefix /N This is used to enter a prefix number. A prefix number can only be 
used when specifying the destination using the numeric keys. To use 
a prefix number, it is necessary to register it in advance. For details, 
refer to page 8-39.
(Example) /N333-3333-3333
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f4-21
4.2 Basic faxing4
Setting the transmission method (Memory transmission/real time transmis-
sion)
There are two types of automatic transmission; memory transmission, which starts transmission after the 
document is scanned, and real time transmission, which performs transmission while the document is being 
scanned.
This explanation indicates the procedure for selecting either transmission method for a single fax transmis-
sion.
-Real time transmission directly transmits the document to the other fax machine without scanning the 
document into memory. Transmission starts after the transmission operation, which allows you to easily 
confirm that the fax is sent to the other machine.
-Memory transmission transmits the document after scanning the document into memory. This allows 
you to take the document and leave without waiting for the transmission to end, enabling you to save 
time.
1Load the document, and press .
%For details on loading documents, refer to Chapter 2, 
Loading Documents in the Quick Guide.
%Set the resolution and contrast as necessary. For details, 
refer to page 4-18.
2Press [Advanced].
3Press [Memory Tx].
%The memory transmission function is enabled / disabled 
each time you press [Memory Tx].
%Select [ON] to perform memory transmission or [OFF] to 
perform real time transmission.
4Press [Close].
5Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
%If you loaded the document in the ADF, this concludes the procedure.
%If you loaded the document on the document glass, load the next document, and press [Next Doc]. 
Press [Tx Start] to start transmission.
d
Real time transmission is not possible using the document glass. Even if real time transmission is set, the 
machine will automatically switch to memory transmission.
Downloaded From ManualsPrinter.com Manuals 
						

							Basic faxing4
4-22Konica Minolta 240f
4.2
4.2.6 Canceling/checking faxes
You can cancel fax transmissions and check currently reserved transmissions. You can also check the com-
munication result of the latest fax jobs.
If there is a reserved fax,  illuminates.
Canceling/checking the current document
You can cancel or check the current document. On the Review Jobs screen the following statuses are dis-
played for each destination.
1Press .
The information for the current document is displayed.
2If you want to cancel the current document, press [Delete], 
and proceed to step 5.
%When performing broadcast transmission, Broadcast is 
displayed on the screen. To individually check or delete 
destinations for the broadcast, proceed to the next step.
%Transmission will not be canceled if you press [Close]. The 
display switches to the Fax Ready screen.
3Press [Detail].
4Select the destination you want to cancel, and press [Delete]. 
You can select multiple destinations.
%If you do not want to cancel a destination, press [Close]. 
This ends the procedure.
5Press [Close].

ReservedDisplayed for a destination that has not yet started transmission.
Under executionDisplayed for the destination currently being transmitted to.
CompletedDisplayed for a destination that has finished transmission.
DeletingDisplayed after deleting a destination until the actual deletion process is com-
plete.
RedialDisplayed for a destination that is waiting for redialing.
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f4-23
4.2 Basic faxing4
Canceling/checking reserved documents
You can check and cancel documents reserved for delayed transmission or documents waiting to be redialed 
because the destination was busy.
d
If there are multiple internet fax destinations, you cannot display or cancel them separately.
1Press .
2If there are any documents currently being transmitted, information for the current destinations is dis-
played.
%If there are no documents currently being transmitted, proceed to step 4.
3Press the [Delayed job] tab.
4Check the reserved documents. To cancel a reserved docu-
ment, select the document to cancel, and press [Delete].
%Reserved documents are displayed in chronological order. 
To switch the screen, press [+], or [,].
%When performing broadcast transmission, Broadcast is 
displayed on the screen. To individually check or delete 
destinations for the broadcast, proceed to step 7. If you do 
not want to cancel the document, press .
5Press [Yes].
6Press [Close].
This ends the procedure.
7Select the broadcast destination, and press [Detail].
8Check the destination. To individually cancel a reserved doc-
ument, select the destination to cancel, and press [Delete].
%If you do not want to cancel a destination, press [Close]. 
This ends the procedure.
%You can select multiple destinations.
9Press [Close] twice.
Downloaded From ManualsPrinter.com Manuals 
						

							Basic faxing4
4-24Konica Minolta 240f
4.2
Checking/printing the transmission result
You can check or print the transmission history for the past 100 jobs. This enables you to check the result of 
transmitting via Scan to Folder or Scan to FTP, in addition to checking the result of transmitting via fax and 
e-mail.
d
The transmission history of jobs older than the last 100 jobs is automatically deleted.
For information on printing the transmission history, see page 7-7. 
1Press .
2If there are any documents currently being transmitted, information for the current destinations is dis-
played.
%If there are no documents currently being transmitted, proceed to the next step.
3Press the [History] tab.
4Select the item to display the transmission history for.
Here the procedure for displaying the fax transmission history 
is described as an example. Press [Fax Tx].
%To display the fax reception history, press [Fax Rx].
%To display the transmission history for Internet Faxes and 
Scan to E-Mail jobs, press [e-mail Tx].
%To display the reception history for Internet Faxes, press 
[e-mail Rx].
%To display the transmission history for Scan to Folder jobs, 
press [Folder Tx].
%To display the transmission history for Scan to FTP jobs, 
press [FTP Tx].
%The transmission history is displayed in order of newest to oldest, with six jobs on each page.
5To check the details of a transmission result, select the trans-
mission result to check, and press [Detail].
6Check the detailed transmission results, and press [Close] or 
[Print].
%If you pressed [Close], the procedure is complete.
%If you pressed [Print], press [Yes] to print the transmission 
results.
%For information on reading the transmission results, refer 
to page 7-10. 
d
You can automatically print or specify a time for printing the latest communication history. For details, refer 
to page 7-6.
Downloaded From ManualsPrinter.com Manuals