Konica Minolta 240f User Manual

							Konica Minolta 240f4-45
4.4 Transmitting faxes from a computer4
9Specify the method for specifying the destination.
10If you selected manual entry in step 9, enter the fax number for the destination in the Fax Destination 
entry box, and click [Fax].
%When transmitting via e-mail, enter the e-mail address for the destination in the E-mail Destination 
entry box, and click [TO], [CC], or [BCC].
%If you click the icon on the right side of the Destination(s) entry box, you can enter previously entered 
destinations simply by selecting them.
%To enter the destination name and company name on a cover page, also specify the Name and 
Company Name entry boxes, and click [Fax], [TO], [CC], or [BCC].
%Pauses and other dialing options can be also entered using the keyboard. For details on dialing op-
tions, refer to page 4-20. 
%Proceed to step 15.
11If you selected the shared address book or personal address book in step 9, select the destinations 
using the check boxes, and click [Fax] to transmit via fax, or [TO], [CC], or [BCC] to transmit via e-mail.
%Click the index on top of the address book to filter the address book.
%For details on the selection method, refer to Chapter 2, Transmitting Documents in the User’s 
Guide Message Board Operations.
%Press [Back] to return to the screen in step 9.
%Proceed to step 15. Advanced Set-
tingsTTI Transmit Sets whether to print the TTI on the document and which of 
the three TTIs that can be registered to print.
Delayed 
Transmis-
sionSet this to specify the time to transmit the document. Trans-
missions can be reserved up to one month in advance.
Transmis-
sion ReportIf you set the transmission report, you can print the transmis-
sion results or send them to an e-mail address you enter.
F-Code 
Transmis-
sionTo perform F-code transmission, set a sub-address and pass-
code.
Mail Text 
SettingWhen transmitting to an e-mail destination, you can enter the 
text and subject of the e-mail to send. You can also select a 
template, and edit the selected template.
File Format When transmitting via e-mail, select the file format to convert 
the document created in the application to.
TIFF-S: The simple mode TIFF format. 
Documents are all converted to A4 size, 200 dpi for transmis-
sion. When the destination machine cannot receive TIFF files, 
use this file format.
TIFF: The full mode TIFF format.
Documents are transmitted with the document size and reso-
lution set when scanning.
PDF: The PDF format. 
Documents can be sent in this format when the destination is 
a computer or our machine using the internet fax function.
Docu-
ment(s) after 
transmissionSet whether to delete the document without saving it after 
transmission.
[Delete] To delete a set destination, select the destination to delete, 
and click [Delete].
If you select the check box at the top of Destination(s), you can 
delete all the destinations.
[Send] Click [Send] to start transmission.
[Cancel] Click [Cancel] to cancel the operation.
When the confirmation screen is displayed, close it. Item Description
Downloaded From ManualsPrinter.com Manuals 
						

							Transmitting faxes from a computer4
4-46Konica Minolta 240f
4.4
12If you selected LDAP searching in step 9, enter the search conditions in Search, and click [Search].
%For details on the searching method, refer to Chapter 2, Transmitting Documents in the User’s 
Guide Message Board Operations.
%Press [Back] to return to the screen in step 9.
13Specify the destinations from the search results, and click [Fax] to transmit via fax, or [TO], [CC], or 
[BCC] to transmit via e-mail.
%Proceed to step 15.
14If you selected Select User in step 9, click [Add] after selecting the users or user groups to transmit to.
%For details on the selection method, refer to Chapter 2, Transmitting Documents in the User’s 
Guide Message Board Operations.
%Press [Back] to return to the screen in step 9.
15Repeat steps 9 and 14 to specify all the destinations.
16To attach a cover page, click the   for the cover page and specify the cover page settings.
%For details on the settings, refer to Chapter 2, Transmitting Documents in the User’s Guide Mes-
sage Board Operations.
17Click [Select Doc.] and select the document to attach and transmit a document saved in a user box or 
shared box.
%For details on selecting documents, refer to Chapter 2, Transmitting Documents in the User’s 
Guide Message Board Operations.
18To confirm the image that will be transmitted for the document, click   for the preview.
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f4-47
4.4 Transmitting faxes from a computer4
19To specify the transmission time or enter the subject and text for an e-mail, click   for the advanced 
settings.
%For details on the settings, refer to Chapter 2, Transmitting Documents in the User’s Guide Mes-
sage Board Operations.
20Check the destinations in the Destination(s) field.
%To delete a destination, select the destination to delete, and click [Delete].
%If you select the check box at the top of Destination(s), you can delete all the destinations.
21Click [Send].
Downloaded From ManualsPrinter.com Manuals 
						

							Internet fax transmission (Internet fax)4
4-48Konica Minolta 240f
4.5
4.5 Internet fax transmission (Internet fax)
The internet fax function enables you to transmit and receive faxes via the internet. Since this function trans-
mits faxes via the internet, it enables you to cheaply send to distant locations without worrying about call 
charges. It also enables you to transmit faxes as 
e-mail, allowing you to transmit to destinations that do not have a fax machine.
Only the following data can be transmitted and received using the internet fax function.
-Text of the e-mail
-TIFF data attached to the e-mail (TIFF data supported by the internet fax function and TIFF data created 
using TiffMaker)
-PDF data attached to the e-mail (PDF data created by the machine)
d
Color documents cannot be transmitted or received using the internet fax function.
A notification e-mail is transmitted to the sender when data cannot be received.
If you set to forward e-mails you cannot receive with the internet fax function in advance, you can receive 
them using e-mail software, etc. For details on setting this function, refer to Chapter 3, Setting the Connec-
tion Environment in the User’s Guide Message Board Operations.
You can also specify an IP address to transmit faxes without going via a mail server. In this case, the receiving 
machine must be able to perform SMTP reception.
4.5.1 Transmitting internet faxes
1Load the document, and press .
%For details on loading documents, refer to Chapter 2, 
Loading Documents in the Quick Guide.
%Set the resolution and contrast as necessary. For details, 
refer to page 4-18.
2Press [Advanced].
3Press [Mail Address].
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f4-49
4.5 Internet fax transmission (Internet fax)4
4Enter the e-mail address, and press [Enter].
%To send to the destination machine without going via a 
mail server, enter an IP address.
%To specify multiple destinations, repeat steps 2 and 3.
%Up to 50 characters can be entered for an 
e-mail address.
%Destinations can also be specified using other methods. 
For details, refer to page 6-3. 
5Press [Close].
6Press .
%If you loaded the document in the ADF, this concludes the procedure.
%If you loaded the document on the document glass, load the next document, and press [Next Doc]. 
Press [Tx Start] to start transmission.
4.5.2 Receiving internet faxes
There are two methods for receiving internet faxes using POP; automatic reception performed at a specified 
interval, and manual reception performed by the user.
Manual reception
If you receive only a few documents each day, or you want to check the reception immediately, use manual 
reception.
1Press .
2Press [Advanced].
3Press [CheckMail].
Automatic reception
For details on setting to automatically receive e-mail at a specified interval, refer to Chapter 3, Setting the 
E-mail Transmission Environment in the User’s Guide Message Board Operations.
Downloaded From ManualsPrinter.com Manuals 
						

							Internet fax transmission (Internet fax)4
4-50Konica Minolta 240f
4.5
Downloaded From ManualsPrinter.com Manuals 
						

							5Advanced fax functions
Downloaded From ManualsPrinter.com Manuals 
						

							Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f5-3
5.1 Introduction to advanced functions5
5 Advanced fax functions
5.1 Introduction to advanced functions
This product includes the following fax functions.
Scan Size
You can transmit an image scanned using a scan size set in advance. This is useful when you want to scan 
a part of the document or want to specify the document size. For details, refer to page 5-5.
Next Document Setting
You can scan a series of separate documents and transmit them as a single document. For example, this 
enables you to scan an invoice using the ADF and a map using the document glass, and send them together 
with a single transmission. The settings can be specified separately for the ADF and the document glass. For 
details, refer to page 5-6.
TTI
You can select from three types of sender names registered in advance. You can also transmit without adding 
a sender name. For details, refer to page 5-7.
Cover Page
A cover page containing a simple message can be automatically attached to the documents. You can either 
enter a subject and message or use a template registered in advance to input the cover page document. For 
details, refer to page 5-8.
Delayed Transmission
You can use this function to specify the date and time to perform transmission. For details, refer to page 5-12.
E-mail Gateway
You can transmit to a fax server as if you were transmitting to a regular telephone line. For details, refer to 
page 5-13.
Polling Communication
Polling enables you to use the machine to request a document that is stored on another machine. The phone 
call is charged to the receiving party (this machine side). Also, if polling documents are stored in the machine, 
they can be transmitted automatically when requested by another machine. The phone call is charged to the 
other party. For details, refer to page 5-14.
F-Code Communications
This function performs communications using a sub-address or password conforming to ITU-T (International 
Telecommunication Union) standards. By creating F-code boxes for which a sub-address or password has 
been registered, you can perform communications regardless of the manufacturer or machine type. For de-
tails, refer to page 5-19.
Closed Transmission
When closed transmission is set, fax messages cannot be transmitted to machines other than this product. 
If a passcode is set, faxes can only be transmitted to machines that are the same product that have the same 
passcode registered. For details, refer to page 5-34.
Downloaded From ManualsPrinter.com Manuals 
						

							Introduction to advanced functions5
5-4Konica Minolta 240f
5.1
ID Check Transmission
ID check transmission limits fax transmission to when the lower four digits of the fax number you dialed and 
those registered in the destination machine match. For details, refer to page 5-35.
Confirmation Dial
When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed 
before starting transmission. Transmission is allowed only when the first and second numbers match. Enter-
ing the destination twice enables you check whether there has been a mistake when entering the number. 
This prevents faxes from being transmitted to the wrong destination by mistake. For details, refer to 
page 5-36.
Security Reception
If security reception is set, documents received after the specified security reception starting time are stored 
in memory and not printed. Since it is necessary to enter a passcode to print the documents, this prevents 
received documents from being taken away. For details, refer to page 5-37.
PIN Masking
Your machines PIN masking feature helps you keep the PIN(personal identification number) private. With PIN 
masking activated, you can dial a number plus a PIN, but the PIN will not appear in the journal, error message 
printout, delayed command list or transmission report. For details, refer to page 5-39.
Auto Distribution
When a fax is received, it is distributed to a specified destination if its information matches the conditions 
registered in advance. Up to 200 distribution settings can be registered. For details, refer to page 5-41.
Separator Page
You can change the first sheet of paper with another type of paper to make it easier to separate received 
documents. For example, if you use colored paper for the separator page, it is easy to identify each individual 
fax job. For details, refer to page 5-50.
Box Documents
You can transmit and print transmitted and received documents. For details, refer to page 5-52.
E-mail Subject
When transmitting a scanned image via internet fax, you can edit the body and subject of the e-mail to send. 
You can also enter the body of the e-mail using a template registered in advance. For details, refer to 
page 5-55.
Batch Transmission
When transmitting a scanned image via internet fax, you can transmit the divided pages of a scanned docu-
ment. For details, refer to page 5-57.
File Format
When transmitting a scanned image via internet fax, you can select the file format for saving the file. For de-
tails, refer to page 5-58.
Offramp Transmission
If you transmit an e-mail to the machine, you can transmit the mail text and attached file via fax. For details, 
refer to page 5-59.
Downloaded From ManualsPrinter.com Manuals