Konica Minolta 240f User Manual

							Konica Minolta 240f3-3
3.1 Introduction to advanced functions3
3 Advanced scan functions
3.1 Introduction to advanced functions
This product includes the following scan functions.
Scan Size
You can transmit or save an image scanned using a scan size set in advance. This is useful when you want 
to scan a part of the document or want to specify the document size. For details, refer to page 3-5.
Zoom
You can transmit or save an image scanned with an enlargement ratio or reduction ratio. For details, refer to 
page 3-6.
Broadcast
You can transmit to multiple destinations with a single operation. You do not need to scan the document re-
peatedly for each destination. For details, refer to page 3-7.
Next Document Setting
You can transmit or save separate documents scanned in a row as a single set of data. Since you can scan 
using both the document glass and the ADF, this is useful for transmitting / saving a combination of docu-
ments such as an invoice and a map together. For details, refer to page 3-8.
Duplex Scan
You can transmit or save after scanning both the back and front sides of the document. For details, refer to 
page 3-9.
Color Adjustment
When performing color scanning, you can adjust the image to suit your requirements. For details, refer to 
page 3-11.
E-mail Subject
When transmitting a scanned image via e-mail, you can edit the body and subject of the e-mail to send. You 
can also enter the body of the e-mail using a template registered in advance. For details, refer to page 3-17.
File Name
You can edit the file name for the scanned image data. You can also enter the file name using a file name 
registered in advance. For details, refer to page 3-19.
Batch Scan
When the Batch Scan function is on, it means that all scanned pages will be saved as one file. If you turn 
this function off, each scanned page will be saved as an individual file. For details, refer to page 3-21.
Attachment
You can attach a file on the network (data from Word or Excel, etc.) when transmitting or saving a scanned 
document. For details, refer to page 3-22.
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							Introduction to advanced functions3
3-4Konica Minolta 240f
3.1
File Format
You can select the file format to save the file for the scanned document in. For details, refer to page 3-23.
Scan Path Notification
You can receive e-mail regarding the location that the scanned document was saved to. For details, refer to 
page 3-25.
Document Category
You can add a category name (document category) to the scanned document. Setting a document category 
enables you to filter the documents displayed in the list of documents saved in a box, and enables you to 
search for documents via their category. For details, refer to page 3-26.
Hold Time
You can set the storage period (hold time) for documents saved in a box. For details, refer to page 3-28.
Comments
You can enter comments for documents saved in a box. For details, refer to page 3-29.
Using DocIndex
The DocIndex feature allows you to enter and send a metadata tag automatically to a network computer. For 
details, refer to page 3-30.
TWAIN
You can use application software that supports TWAIN devices to use this product as a scanner. The 
scanned documents are stored in a TWAIN box, and then imported by the application software. For details, 
refer to page 3-32.
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							Konica Minolta 240f3-5
3.2 Advanced scan features3
3.2 Advanced scan features
3.2.1 Specifying the scan size (Scan Size)
You can transmit or save an image scanned using a scan size set in advance. This is useful when you want 
to scan a part of the document or want to specify the document size.
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When you scan using the document glass, only an area from the reference setting position equal to the set 
scan size is scanned.
When you scan using the ADF, only an area from the center with a width equal to the set scan size is scanned. 
The whole length of the document is scanned.
1Load the document, and press .
2Press [Advanced].
3Press [Scan Size].
Document glass
Reference setting positionADF
Reference setting positionReference 
setting position
Reference 
setting 
position A5vA4 F4
A...A4/A5v/F4
Half-letter vLetter LegalA...Legal/Letter/Half-letter v
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							Advanced scan features3
3-6Konica Minolta 240f
3.2
4Select the scan size, and press [Enter].
5Press [Close].
6Specify the destination, and press .
%For details on the procedure, refer to page 2-3. 
3.2.2 Zoom scanning (Zoom)
You can transmit or save an image scanned with an enlargement ratio or reduction ratio.
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When enlarging the scan, you can only use the document glass.
You can set a zoom ratio between 50% and 400% when using the document glass and between 50% and 
100% when using the ADF.
Depending on the selected zoom ratio, some of the image may be left out or there may be extra blank areas 
on the paper.
1Load the document, and press .
2Press [Advanced].
3Press [Zoom].
4Select an enlargement ratio or reduction ratio, and press [En-
ter].
%You can press [+] and [-] to set a free zoom ratio.
%You can use the numeric keys to set a free zoom ratio.
5Press [Close].
6Specify the destination, and press .
%For details on the procedure, refer to page 2-3. 
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							Konica Minolta 240f3-7
3.2 Advanced scan features3
3.2.3 Transmitting to multiple destinations (Broadcast)
You can transmit to multiple destinations with a single operation. You do not need to scan the document re-
peatedly for each destination.
d
If you want to transmit to registered destinations, enable the Broadcast function. 
If you want to specify destinations using other methods, you can specify multiple destinations even if the 
Broadcast function is disabled.
You can change the default value to always have broadcast transmission enabled. For details, refer to 
page 4-7.
The number of destinations that can be transmitted to for a single broadcast is indicated below.
1Load the document, and press .
2Press [Advanced].
3Press [Broadcast].
%The broadcast function is enabled / disabled each time 
you press [Broadcast].
4Press [Close].
5Specify the destination.
%For details on specifying the destination for Scan to e-mail, refer to page 6-3. 
%For details on specifying other destinations, refer to page 2-3. 
6Repeat step 5 to specify all the destinations.
%If you specify a registered destination, that destination will 
be canceled if you select it again.
%Press [Location] to confirm or delete the specified destina-
tions. For details, refer to page 6-15. 
7Press . Destinations Number
Address book destinations and groups 2000
Manually entered e-mail addresses 30
Shared folders 5
FTP servers 5
User 200
Shared box 1
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							Advanced scan features3
3-8Konica Minolta 240f
3.2
3.2.4 Scanning the next document (Next Doc.)
You can transmit or save separate documents scanned in a row as a single set of data. Since you can scan 
using both the document glass and the ADF, this is useful for transmitting / saving a combination of docu-
ments such as an invoice and a map together.
d
The next document settings can be set separately for the ADF and the document glass (FBS).
1Load the document, and press .
2Press [Advanced].
3Press [Next Doc.].
4Select [ON], and press [Enter].
%If you select [OFF], the next document setting is disabled.
5Press [Close].
6Specify the destination, and press .
%For details on the procedure, refer to page 2-3. 
%When the loaded documents have been scanned, the message Set next document is displayed.
7Load the next document to scan.
8Press [Next Doc] or .
%When the loaded documents have been scanned, the 
message Set next document is displayed.
9If you want to scan another document, repeat steps 7 to 8.
10When you have finished scanning all the documents, press [Complete].
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							Konica Minolta 240f3-9
3.2 Advanced scan features3
3.2.5 Duplex Scan
You can easily scan a two-sided document using this mode. Just load page one of the duplex document in 
the ADF, and press . The machine will prompt you on the following steps. The machine will automat-
ically sort the pages into the correct order.
1. Scan the front side.
2. Turn over the document and scan the backside.
3. The scanned data temporarily saved in the memory will be sorted and transmitted or saved.
1Load the document in the ADF, and press .
2Press [Advanced].
3Press [Duplex Scan].
4Select [Long Edge] or [Short Edge], and press [Enter].
5Specify the destination, and press .
%For details on the procedure, refer to page 2-3. 
%When the front side scan is over, the machine shows the 
following screen:
6Set the backside of the duplex document, and press [Start] or .
1. 2. 3.
To ADF To ADF
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							Advanced scan features3
3-10Konica Minolta 240f
3.2
d
Refer to the illustration below to select the binding type.
Document Image Binding position
A4, F4, Letter, Legal or 
other portrait docu-
mentLong edge
Short edge
A5 v
, Half-letter v or 
other landscape docu-
mentLong edge
Short edge
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							Konica Minolta 240f3-11
3.2 Advanced scan features3
3.2.6 Adjusting the scan color (Color Adjustment)
When performing color scanning, you can adjust the image to suit your requirements.
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The color can only be adjusted when the scan format is set to Color. For details on setting the scan format, 
see page 2-3. 
Images shown in this manual are sample data, which may be different from the actual images.
Adjusting the contrast
You can set the image contrast (the difference between light and dark) to seven different levels, from -3 (low) 
to +3 (high).
-: The difference between brightness and darkness reduces and the whole image becomes dark.
+: The light parts become lighter, and the dark parts darker.
1Load the document, and press .
2Press [Advanced].
3Press [Color Adjust].
4Press [Contrast].
-3 -2 -1 0 1 2 3
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							Advanced scan features3
3-12Konica Minolta 240f
3.2
5Select the contrast, and press [Enter].
6Press [Close] twice.
7Specify the destination, and press .
%For details on the procedure, refer to page 2-3. 
Adjusting the sharpness
You can set the image sharpness (the sharpness or softness) to seven different levels, from -3 (low) to +3 
(high).
-: Softens texts and lines.
+: Sharpens texts and lines.
1Load the document, and press .
2Press [Advanced].
3Press [Color Adjust].
4Press [Sharpness].
5Select the sharpness, and press [Enter].
-3 -2 -1 0 1 2 3
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