Konica Minolta 240f User Manual

							Scan and Fax Operations
User’s Guide
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							Konica Minolta 240fContents-1
Table of contents
1 Introduction
1.1 How to read this manual ................................................................................................................  1-3
1.1.1 Symbols ............................................................................................................................................. 1-3
1.1.2 Key descriptions ................................................................................................................................ 1-4
1.1.3 Screens .............................................................................................................................................. 1-4
2 Basic scan functions
2.1 Basic scanning ................................................................................................................................  2-3
2.1.1 Attaching scanned documents to e-mail (Scan to e-mail) ................................................................. 2-3
2.1.2 Saving a scanned ddocument to a shared folder (Scan to folder) .................................................... 2-4
2.1.3 Transmitting a scanned document to a user (Scan to user) .............................................................. 2-6
2.1.4 Saving a scanned document to USB memory (Scan to USB memory) ............................................. 2-8
2.1.5 Saving a scanned document to an FTP server (Scan to FTP) ......................................................... 2-10
2.1.6 Printing a scanned document from a printer (Scan to printer)......................................................... 2-13
2.2 Basic scan settings .......................................................................................................................  2-15
2.2.1 Setting the document type .............................................................................................................. 2-15
2.2.2 Setting the contrast.......................................................................................................................... 2-16
2.2.3 Setting the resolution ....................................................................................................................... 2-17
2.2.4 Setting the scan format.................................................................................................................... 2-18
3 Advanced scan functions
3.1 Introduction to advanced functions ..............................................................................................  3-3
3.2 Advanced scan features .................................................................................................................  3-5
3.2.1 Specifying the scan size (Scan Size) ................................................................................................. 3-5
3.2.2 Zoom scanning (Zoom) ...................................................................................................................... 3-6
3.2.3 Transmitting to multiple destinations (Broadcast) ............................................................................. 3-7
3.2.4 Scanning the next document (Next Doc.) .......................................................................................... 3-8
3.2.5 Duplex Scan ....................................................................................................................................... 3-9
3.2.6 Adjusting the scan color (Color Adjustment) ................................................................................... 3-11
3.2.7 Editing the message for transmission (E-mail Subject) ................................................................... 3-17
3.2.8 Setting the file name (File Name) ..................................................................................................... 3-19
3.2.9 Transmitting scanned data as individual files (Batch Scan) ............................................................ 3-21
3.2.10 Attaching a file (Attachment) ............................................................................................................ 3-22
3.2.11 Selecting the file format (File Format) .............................................................................................. 3-23
3.2.12 Receiving file path notification e-mail (Scan Path Notification) ....................................................... 3-25
3.2.13 Setting document categories (Category) ......................................................................................... 3-26
3.2.14 Setting the hold time (Hold Time) .................................................................................................... 3-28
3.2.15 Adding comments (Comments) ....................................................................................................... 3-29
3.2.16 Using DocIndex................................................................................................................................ 3-30
3.3 Scanning documents using a TWAIN box ..................................................................................  3-32
3.3.1 Storing documents in a TWAIN box ................................................................................................ 3-32
3.3.2 Deleting stored documents.............................................................................................................. 3-33
3.3.3 Changing the settings for a TWAIN box .......................................................................................... 3-34
3.3.4 Importing the data in a TWAIN box.................................................................................................. 3-36
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							Contents-2Konica Minolta 240f
4 Basic fax functions
4.1 Initial setup (User install) ................................................................................................................  4-3
4.1.1 Registering the user install ................................................................................................................. 4-4
4.2 Basic faxing ...................................................................................................................................  4-14
4.2.1 Transmitting faxes............................................................................................................................ 4-14
4.2.2 Manual transmission ........................................................................................................................ 4-15
4.2.3 Redialing .......................................................................................................................................... 4-16
4.2.4 Transmitting to multiple recipients (Broadcast) ............................................................................... 4-16
4.2.5 Basic transmission settings ............................................................................................................. 4-18
4.2.6 Canceling/checking faxes ................................................................................................................ 4-22
4.2.7 Receiving faxes ................................................................................................................................ 4-25
4.2.8 Operations during reception ............................................................................................................ 4-30
4.2.9 Storing received documents ............................................................................................................ 4-31
4.3 Making a phone call ......................................................................................................................  4-34
4.3.1 Making a phone call ......................................................................................................................... 4-34
4.3.2 Receiving a phone call ..................................................................................................................... 4-34
4.3.3 Adjusting the speaker volume.......................................................................................................... 4-35
4.4 Transmitting faxes from a computer...........................................................................................  4-36
4.4.1 Transmitting with the simple mode .................................................................................................. 4-36
4.4.2 Transmitting with the advanced mode ............................................................................................ 4-42
4.5 Internet fax transmission (Internet fax) .......................................................................................  4-48
4.5.1 Transmitting internet faxes .............................................................................................................. 4-48
4.5.2 Receiving internet faxes ................................................................................................................... 4-49
5 Advanced fax functions
5.1 Introduction to advanced functions ..............................................................................................  5-3
5.2 Scan related settings ......................................................................................................................  5-5
5.2.1 Transmitting only part of the document (Scan Size) .......................................................................... 5-5
5.2.2 Scanning the next document (Next Document setting) ..................................................................... 5-6
5.3 Various fax functions ......................................................................................................................  5-7
5.3.1 Setting the sender name (TTI) ............................................................................................................ 5-7
5.3.2 Transmitting a cover page with documents (Cover page) ................................................................. 5-8
5.3.3 Specifying the transmission time (Delayed transmission)................................................................ 5-12
5.3.4 Transmitting faxes to a fax server (E-mail gateway) ........................................................................ 5-13
5.3.5 Polling communications ................................................................................................................... 5-14
5.4 F-code communications ..............................................................................................................  5-19
5.4.1 Registering F-code boxes................................................................................................................ 5-19
5.4.2 Transmitting using sub-addresses (F-code transmission) ............................................................... 5-26
5.4.3 Storing documents in a bulletin box ................................................................................................ 5-29
5.5 Security functions .........................................................................................................................  5-34
5.5.1 Restricting fax destinations (Closed transmission) .......................................................................... 5-34
5.5.2 Checking the destination machines number before transmission.................................................. 5-35
5.5.3 Entering the destination twice before transmission (Confirmation dial)........................................... 5-36
5.5.4 Security reception ............................................................................................................................ 5-37
5.5.5 PIN masking ..................................................................................................................................... 5-39
5.6 Useful reception functions ...........................................................................................................  5-41
5.6.1 Automatically distributing received documents (Auto distribution) ................................................. 5-41
5.6.2 Setting the separator page .............................................................................................................. 5-50
5.7 Checking/managing box documents (MB Doc.) ........................................................................  5-52
5.7.1 Transmitting a box document .......................................................................................................... 5-52
5.7.2 Printing a box document.................................................................................................................. 5-53
5.7.3 Deleting a box document ................................................................................................................. 5-54
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							Konica Minolta 240fContents-3
5.8 Useful internet fax functions ........................................................................................................  5-55
5.8.1 Editing the message for transmission (E-mail subject) .................................................................... 5-55
5.8.2 Transmitting scanned data as individual files (Batch transmission) ................................................ 5-57
5.8.3 Selecting the file format (File format) ............................................................................................... 5-58
5.8.4 Offramp transmission....................................................................................................................... 5-59
5.8.5 Creating a TIFF file for an internet fax.............................................................................................. 5-60
6 Specifying destinations
6.1 Specifying destinations ..................................................................................................................  6-3
6.1.1 Selecting from the address book....................................................................................................... 6-4
6.1.2 Searching for server destinations ...................................................................................................... 6-7
6.1.3 Entering destinations ....................................................................................................................... 6-10
6.1.4 Specifying using search numbers .................................................................................................... 6-12
6.1.5 Selecting from the history ................................................................................................................ 6-13
6.2 Confirming specified destinations...............................................................................................  6-15
6.2.1 Checking the specified destinations ................................................................................................ 6-15
6.2.2 Checking destinations with the confirm destination function .......................................................... 6-16
7 Communication management
7.1 Checking the transmission result (Transmission report) ............................................................  7-3
7.1.1 Issuing the transmission report.......................................................................................................... 7-3
7.1.2 Reading the transmission report ........................................................................................................ 7-5
7.2 Managing the communication history .......................................................................................... 7-6
7.2.1 Manually printing journal reports ....................................................................................................... 7-7
7.2.2 Automatically printing journal reports ................................................................................................ 7-8
7.2.3 Reading journal reports.................................................................................................................... 7-10
8 Device settings
8.1 Registering destinations ................................................................................................................  8-3
8.1.1 Registering/editing address book destinations ................................................................................. 8-3
8.1.2 Registering/editing groups............................................................................................................... 8-12
8.1.3 Registering/editing folder shortcuts ................................................................................................. 8-15
8.1.4 Registering/editing FTP server shortcuts......................................................................................... 8-20
8.1.5 Registering a color printer................................................................................................................ 8-24
8.1.6 Registering favorite destinations...................................................................................................... 8-29
8.2 Specifying default settings...........................................................................................................  8-31
8.2.1 Specifying default scanner settings ................................................................................................. 8-31
8.2.2 Specifying default e-mail transmission settings .............................................................................. 8-35
8.2.3 Specifying default fax settings ......................................................................................................... 8-37
8.3 Registering other settings............................................................................................................  8-40
8.3.1 Registering/editing templates .......................................................................................................... 8-40
8.3.2 Registering/editing file names.......................................................................................................... 8-43
8.3.3 Registering/editing document categories ........................................................................................ 8-44
8.3.4 Registering/editing domain names .................................................................................................. 8-45
8.3.5 Color fine adjustment ....................................................................................................................... 8-46
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							Contents-4Konica Minolta 240f
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							1Introduction
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							Konica Minolta 240f1-3
1.1 How to read this manual1
1 Introduction
1.1 How to read this manual
1.1.1 Symbols
Operational and safety information
In this manual, the following symbols are used with the items where important operational and safety 
information must be observed.
Please note that we will not be held responsible for any loss including pure economic loss that occurs due to 
the machine missing an opportunity to perform transmission or recording of data, caused by damage to the 
machine, a malfunction, or external factors such as a power failure.Symbol Meaning
7  WARNING Describes warnings to protect yourself and others from serious or potentially fatal 
injury if you handle the machine incorrectly. For safe operation, please follow in-
structions carefully.
7 CAUTION Describes cautions to protect yourself and others from personal injury or damage 
to properties if you handle the machine incorrectly. For safe operation, please fol-
low instructions carefully.
d  Describes reference information and additional notes for operations.
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							How to read this manual1
1-4Konica Minolta 240f
1.1
1.1.2 Key descriptions
In this manual, the operating keys are described as follows:
The key names on the control panel are shown in < >, and the key names on the touch panel are in [ ].
Keys on the control panel
Enclosed in < >, for example, .
Touch panel keys
Enclosed in [ ], for example, [Contrast].
1.1.3 Screens
This manual uses the screens of the KONICA MINOLTA 240f standard model, unless otherwise stated. The 
screens you see may differ, depending on the options installed.
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