Konica Minolta 240f User Manual

							Konica Minolta 240f4-25
4.2 Basic faxing4
4.2.7 Receiving faxes
You can choose from five reception methods according to your needs.
Operating tips
-Set the reception mode in the initial setup. For details, refer to page 4-3.
-To receive a phone call, an external phone needs to be connected. See Chapter 2, Connection and 
Main Settings in the Quick Guide, how to connect an external phone.
-The machine can be set to ring. For details, refer to Chapter 2, Specifying Default Settings in the Us-
ers Guide Administrator Operations.
Auto reception for fax only (Fax ready)
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You can set the machine to ring between 0 and 10 times. For details, refer to page 8-39. 
You can pick up the external phone handset while the machine is ringing to talk on the phone.
Prioritizing fax reception (Fax/Tel ready)
When the other party sent you a fax When the other party called you
The machine rings
Reception starts
Pick up the external phone handset, and talk
to the other party
When the other party sent you a fax
The machine rings
Pick up the external phone handset, and talk
to the other party Reception starts without the machine ringing
When the other party is using a phone
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							Basic faxing4
4-26Konica Minolta 240f
4.2
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You can set the machine to ring between 0 and 10 times. For details, refer to page 8-39. 
Since the machine rings after the call is received when the other party is using a phone, the other party will 
be made to wait and call charges will increase.
Prioritizing call reception (Tel/Fax ready)
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You can set the machine to ring between 0 and 10 times. For details, refer to page 8-39. 
When the other party is using a phone, the machine will continue to ring after reception starts. Call charges 
will be accrued during this time.
When the other party sent you a fax
The machine starts reception, but
Pick up the external phone handset, and talk
to the other partyWhen the other party called you
The machine rings
Reception startscontinues to ring
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							Konica Minolta 240f4-27
4.2 Basic faxing4
Using both the answering machine and fax (Ans/Fax ready)
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The automatic answering machine/fax switch may not work, depending on the type of answering machine.
Automatic reception may not be possible, depending on the other fax machine.
If the answering machine does not answer, the fax cannot be received.
When the other party sent you a fax When the other party called you
The machine rings the number of times set in the answering machine
The answering machine message is played
Reception starts The message starts recording
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4-28Konica Minolta 240f
4.2
Primarily using the phone (Tel ready)
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Remove any documents from the ADF when receiving faxes. If there is a document remaining, transmission 
will start when  is pressed.
When the other party sent you a fax When the other party called you
The machine rings
Pick up the external phone handset
Pick up the external phone handset, 
and talk to the other party
Press 
Reception starts
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							Konica Minolta 240f4-29
4.2 Basic faxing4
Setting the reception method
In addition to setting the reception mode, you can also set manual reception or automatic reception on the 
screen.
1Press .
2Press [Advanced].
3Press [Auto Rx].
%Auto reception is enabled / disabled each time you press 
[Auto Rx].
%Select [ON] to set automatic reception or [OFF] to set man-
ual reception.
4Press [Close]. Option Description
Auto reception This method automatically receives faxes. For details, refer to page 4-25. 
Manual reception This method receives faxes after  is pressed. For details, refer to 
page 4-28. 
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4-30Konica Minolta 240f
4.2
4.2.8 Operations during reception
The information lamp on the control panel flashes during reception. When out-of-memory reception is per-
formed, the information lamp is illuminated.
Indicators during reception
If the other party has registered their name and fax number in their machine, that information is displayed on 
the fax ready screen. The information lamp flashes green during reception.
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If the other party has registered their name in their machine, that name is displayed on the screen. If the other 
party has registered their fax number in their machine, that fax number is displayed on the screen. If both 
their name and fax number are not registered, nothing is displayed.
Do not pull out the paper cassette during printing. This may cause a paper jam.
Reception will be canceled if the memory becomes full during reception. Contact the other party and ask 
them to transmit the fax again.
Make sure that too much paper does not accumulate in the paper output tray. This may make it difficult for 
paper to be output, and cause a paper jam.
Memory reception
Memory reception is a function that stores the received document in memory when paper has run out or when 
performing security reception. When the problem preventing the document from being printed is resolved, 
the stored document is automatically printed. When a document is stored in the memory of the machine, the 
information lamp is illuminated green.
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Leave the power of the machine ON when replacing paper or toner.
A maximum of 250 transmissions can be stored in the machine. However, this value differs according to the 
free memory available in the machine.
When the memory becomes full during memory reception, the fax reception will be canceled and an error 
message is displayed. When the problem preventing the document from being printed is resolved, the portion 
of the received document that could be stored will be printed. Contact the other party and ask them to trans-
mit the fax again.
When the power shuts off during memory reception, the contents stored in memory will be preserved for ap-
proximately 72 hours. Note that the power of the machine has to have been turned ON for at least 24 hours 
in advance.
If printing cannot be performed due to a device error such as a paper jam or running out of paper, the infor-
mation lamp is illuminated red.
Information lamp
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							Konica Minolta 240f4-31
4.2 Basic faxing4
4.2.9 Storing received documents
There are various storage methods available according to the specified settings.
List of storage methods
The storage method differs according to the reception reduction rate. For details on the reception reduction 
rate setting, refer to page 8-39. 
Rx Reduction Rate
Received document sizeAuto 100%
Small document One page only
As with original size As with original size
Two or more pages 
together
(with H-Page Re-
ception enabled)
Reduced and merged to fit 
onto one sheetMerged onto one sheet 
keeping each original size
Standard size document
As with original size
(Might be slightly reduced.)As with original size
Long original When the length ex-
ceeding the effec-
tive recording area 
is within the reduc-
tion margin
Reduced to fit onto one 
sheetReceived in each original 
size, with the area that 
does not fit onto one sheet 
cut off
When the length ex-
ceeding the effec-
tive recording area 
is larger than the re-
duction margin
Received in each original 
size, the area which does 
not fit on one sheet will be 
printed separately on an-
other sheet.Received in each original 
size, the area which does 
not fit on one sheet will be 
printed separately on an-
other sheet.
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4-32Konica Minolta 240f
4.2
Effective recording area
Printing is not possible on the area approximately 3 mm around the edge of the paper. For this reason, the 
received document may be reduced in size or cut off during printing. The area which can be printed is referred 
to as the effective recording area.
Reduction margin
The reduction margin is the value that determines whether to cut off an edge or reduce the document to fit 
on one sheet when the received document will not fit in the effective recording area. When a document that 
is longer than the loaded paper is received, only the blank margin may be printed on the next page, which 
can be prevented by setting the reduction margin.
When the document length exceeds the effective recording area but is within the reduction margin, the doc-
ument is reduced or cut off to fit onto one sheet, but when the document is longer than the reduction margin, 
the page is divided into multiple sheets. For details, refer to page 4-31. 
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Set the reduction margin to a value between 0 and 85 mm, according to the length of the margin for the type 
of documents that are received most frequently. For details on setting the reduction margin, refer to 
page 8-39. 
Document
Effective recording
area 100% or reduced
zoom ratio
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							Konica Minolta 240f4-33
4.2 Basic faxing4
Paper saving settings
In order to save paper, you can combine multiple documents onto one sheet of paper or print on both sides 
of the paper. Paper saving settings include Duplex Reception and H-Page Reception.
Function Note
H-Page Re-
ception
When two A5 v size documents have been received in 
succession, they can be combined and printed on one 
sheet of paper.• For details on setting 
H-Page Reception, refer to 
page 8-39. 
• When paper of the same 
size as the received docu-
ment is loaded, documents 
will not be combined.
• The printing method and 
reduction rate differ ac-
cording to the reception re-
duction rate that is set and 
the size of the received 
document. For details, refer 
to page 4-31. 
Duplex Re-
ception
Two documents received in succession can be printed 
on both sides of the paper.For details on setting Duplex 
Reception, refer to page 8-39. 
Front Back
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							Making a phone call4
4-34Konica Minolta 240f
4.3
4.3 Making a phone call
This section describes the procedure for making phone calls.
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To make a phone call, an external phone needs to be connected. See Chapter 2, Connection and Main Set-
tings in the Quick Guide, how to connect an external phone.
4.3.1 Making a phone call
1Pick up the external phone handset. Or press  and then 
[Monitor].
%If [Monitor] is not displayed, press [Advanced] and then se-
lect [Monitor].
2Specify the destination.
%For details on specifying the destination, refer to page 6-3. 
3When the connection is established, talk with the other party.
When [Monitor] is pressed, you can pick up the external phone handset to talk.
4.3.2 Receiving a phone call
1When the machine rings, pick up the external phone handset.
2When the connection is established, talk with the other party.
%If you hear a beeping sound from the other party or hear nothing, it signifies a fax. Press  to 
receive the fax.
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