Konica Minolta 240f User Manual

							Konica Minolta 240f4-35
4.3 Making a phone call4
4.3.3 Adjusting the speaker volume
1Press .
2Press [Monitor].
%If [Monitor] is not displayed, press [Advanced] and then se-
lect [Monitor].
3Press [Volume].
4Select the desired volume and press [Enter].
5Press [Monitor] to hang up.
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4.4
4.4 Transmitting faxes from a computer
Documents created with application software can be transmitted by fax or attached to 
e-mail without printing them.
The machine has the following two transmission modes:
d
Install the KONICA MINOLTA Fax to the computer before using this function. For details on installing the driv-
er, refer to Chapter 3, Installing to Windows in the User’s Guide Print Operations.
4.4.1 Transmitting with the simple mode
The procedure for a document created with Microsoft Office Word 2007 is described here as an example.
1Create and edit the document to transmit.
2Execute a print command in the application software.
%When using Microsoft Office Word 2007, click [Print(P)].
3Select KONICA MINOLTA Fax as the printer.
4Open the detailed settings screen.
%When using Microsoft Office Word 2007, click [Printing Preferences].
The fax settings are displayed. Option Description
Simple Mode In addition to specifying the destination, enables you to set the paper and reso-
lution, a cover page, the format of the file to attach to the e-mail, and transmis-
sion report settings.
Advanced Mode In addition to what can be set with the simple mode, enables you to specify the 
fax transmission time and edit the subject and text of the e-mail.
You can also save the created document in a user box in order to transmit it to-
gether with other documents later.
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4.4 Transmitting faxes from a computer4
5Click the [Paper] tab, and specify the detailed settings, as necessary.
6Click the [Fax Settings] tab.
7If it is necessary to change the user information, click [Select User] and select the user.Item Description
Paper Settings Document Size Select the size of the document you created.
Orientation Select the orientation of the document you created.
Enlarge/Reduce Change this setting to enlarge or reduce the document be-
fore transmitting it.
Zoom: Select the zoom ratio to specify, between 25% and 
400%.
Fit to Paper: The zoom ratio is automatically set by speci-
fying the document size and paper size.
Paper Size Select the paper size to transmit with.
If you select Same as document size, the document will 
be transmitted with the same paper size as the document 
size.
Resolution 200 e 200 dpi: Equivalent to setting the resolution to Fine 
when transmitting from the machine.
400 e 400 dpi: Equivalent to setting the resolution to Su-
per Fine when transmitting from the machine.
600 e 600 dpi: Equivalent to setting the resolution to Su-
per Fine when transmitting from the machine.
Advanced Options The processing of the image data may become slower or 
the printing may not be performed correctly, depending on 
the application.
In such cases, printing may be able to be performed cor-
rectly by enabling this setting.
However, it is recommended that you usually use the ma-
chine with this setting disabled because it may cause print-
ing to not be performed correctly.
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4.4
8Select Simple Mode.
%To transmit with the Advanced Mode, proceed to step 7 of Transmitting with the advanced mode. 
(page 4-42)
%Job Type and Show sent documents list cannot be set when the Simple Mode is selected.
9Click [OK].
10Start printing in the application software.
%When using Microsoft Office Word 2007, click [OK].
The Transmission Dialog Application screen is displayed.
Item Description
Address Book Search String To search the address book, enter a keyword here.
Filter Address 
BookSelect whether to display the personal address book or 
shared address book, and the address book by company 
name or name.
[Search] Click [Search] to search with the keyword entered in 
Search String.
The search results are displayed in the [Search Results] 
tab.
Address Book The address book is displayed in alphabetical order ac-
cording to the company name or name, as selected in Fil-
ter Address Book.
Enter Destina-
tionFax Number Enter the fax number of the destination.
E-mail Address Enter the e-mail address of the destination.
Name When attaching a cover page, enter the destination name.
Company Name When attaching a cover page, enter the destination com-
pany name.
[FAX>] button Click [FAX>] after entering a destination in Enter Destina-
tion or selecting a destination in Address Book to spec-
ify the entered or selected destination as a fax destination.
[TO>] button Click [TO>] after entering a destination in Enter Destina-
tion or selecting a destination in Address Book to spec-
ify the entered or selected destination as an e-mail 
destination.
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4.4 Transmitting faxes from a computer4
11Enter the fax number for the destination in the Fax Number entry box, and click [FAX>].
%To enter the destination name and company name on the cover page, also specify the Name and 
Company Name entry boxes, and click [FAX>].
%Pauses and other dialing options can be also entered using the keyboard. For details on dialing op-
tions, refer to page 4-20. 
12Enter the e-mail address for the destination in the E-mail Address entry box, and click [TO>].
%To enter the destination name and company name on the cover page, also specify the Name and 
Company Name entry boxes, and click [TO>].
%Press [CC>] or [BCC>] to set the destination as a CC or BCC destination.
13Select the destination you want to transmit to with the address book, and click [FAX>], [TO>], [CC>], or 
[BCC>].
%Click [FAX>] to specify the selected destination as a fax destination.
%Click [TO>], [CC>], or [BCC>] to specify the selected destination as an e-mail destination.
%Enter a search keyword in the Search String entry box and click [Search] to search for destina-
tions. The search results are displayed in the [Search Results] tab.
14Repeat steps 11 and 13 to specify all the destinations.[CC>] button Click [CC>] after entering a destination in Enter Destina-
tion or selecting a destination in Address Book to spec-
ify the entered or selected destination as an e-mail CC 
destination.
[BCC>] button Click [BCC>] after entering a destination in Enter Destina-
tion or selecting a destination in Address Book to spec-
ify the entered or selected destination as an e-mail BCC 
destination.
Sending Desti-
nationsFAX Displays the specified fax destinations.
TO Displays the specified e-mail destinations.
CC Displays the specified e-mail CC destinations.
BCC Displays the specified e-mail BCC destinations.
[
						

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4.4
15Click the [Other Setting] tab.
Item Description
Cover Page Do not attach / 
AttachSets whether to attach a cover page.
Select cover 
pageSets the format.
Subject Enter the subject.
Up to 80 characters can be entered.
Content Enter the content.
Up to 1024 characters can be entered.
File Format When transmitting via e-mail, select the file format to con-
vert the document created in the application to.
TIFF: The full mode TIFF format.
Documents are transmitted with the document size and 
resolution set when scanning.
TIFF-S: The simple mode TIFF format. 
Documents are all converted to A4 size, 200 dpi for trans-
mission. When the destination machine cannot receive 
TIFF files, use this file format.
PDF: The PDF format.
Documents can be sent in this format when the destination 
is a computer or our machine using the internet fax func-
tion.
Transmission Report Sets whether to print a transmission report.
Sending Desti-
nationsFAX Displays the specified fax destinations.
TO Displays the specified e-mail destinations.
CC Displays the specified e-mail CC destinations.
BCC Displays the specified e-mail BCC destinations.
[
						

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4.4 Transmitting faxes from a computer4
16To attach a cover page, click the Attach radio button.
%If you do not want to attach a cover page, proceed to step 20.
17Select the format for the cover page from the pull-down menu.
18In the Subject entry field, enter the subject to insert in the cover page.
19In the Content entry field, enter the content to insert in the cover page.
20Set the file format.
21Sets whether to print a transmission report.
22Check the destinations in the Sending Destinations field.
%To delete a destination, select the destination to delete, and click [
						

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4.4
4.4.2 Transmitting with the advanced mode
The procedure for a document created with Microsoft Office Word 2007 is described here as an example.
1Create and edit the document to transmit.
2Execute a print command in the application software.
%When using Microsoft Office Word 2007, click [Print(P)].
3Select KONICA MINOLTA Fax as the printer.
4To change the detailed print settings, open the detailed settings screen.
%When using Microsoft Office Word 2007, click [Printing Preferences].
%To transmit without changing the detailed settings, proceed to step 8.
The fax settings are displayed.
5Click the [Paper] tab, and specify the detailed settings, as necessary.
Item Description
Paper Settings Document Size Select the size of the document you created.
Orientation Select the orientation of the document you created.
Enlarge/Reduce Change this setting to enlarge or reduce the document be-
fore transmitting it.
Zoom: Select the zoom ratio to specify, between 25% and 
400%.
Fit to Paper: The zoom ratio is automatically set by speci-
fying the document size and paper size.
Paper Size Select the paper size to transmit with.
If you select Same as document size, the document will 
be transmitted with the same paper size as the document 
size.
Resolution 200 e 200 dpi: Equivalent to setting the resolution to Fine 
when transmitting from the machine.
400 e 400 dpi: Equivalent to setting the resolution to Su-
per Fine when transmitting from the machine.
600 e 600 dpi: Equivalent to setting the resolution to Su-
per Fine when transmitting from the machine.
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4.4 Transmitting faxes from a computer4
6Click the [Fax Settings] tab, and specify the detailed settings, as necessary.
7Click [OK].Advanced Options The processing of the image data may become slower or 
the printing may not be performed correctly, depending on 
the application.
In such cases, printing may be able to be performed cor-
rectly by enabling this setting.
However, it is recommended that you usually use the ma-
chine with this setting disabled because it may cause print-
ing to not be performed correctly.
Item Description
User Authentication To change the sender name, click [Select User] or [Cancel Selec-
tion] and change the user name.
Also set the user name when you want to notify of transmission re-
sults using InfoMonitor.
Mode Select the Advanced Mode.
Job Type Set whether to transmit the created document or save the docu-
ment in a user box or shared box and transmit it later.
Show sent documents list Set whether to display the list of sent documents in Message 
Board after transmitting or saving the document. Item Description
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4.4
8Start printing.
%When using Microsoft Office Word 2007, click [OK].
The Transmission Settings screen is displayed.
%If you select Save in user box or Save in shared box for the execution type, the document prop-
erties screen is displayed. Edit the detailed information for the document as necessary, and press 
[Forward]. For the procedure for transmitting the saved document, refer to Chapter 2, Transmitting 
Documents in the User’s Guide Message Board Operations.
%If user settings are not specified in the KONICA MINOLTA Fax, the Message board login screen is 
displayed. Log in to continue the operation. For details on logging in, refer to Chapter 2, Logging 
In / Logging Out in the User’s Guide Message Board Operations.
Item Description
Select Destinations Specify the method for specifying the destination.
Direct Entry: Select this to specify the destination by directly 
entering the fax number or e-mail address.
Shared Address Book: Select this to specify the destination 
from the shared address book.
Personal Address Book: Select this to specify the destination 
from the personal address book.
LDAP Search:Select this to search for destinations from an 
LDAP (Lightweight Directory Access Protocol) server.
Select User: Select this to specify a user or user group for the 
destination. You can set a user as the destination when a fax 
destination or an 
e-mail destination is set.
Fax Destination Displayed when Direct Entry is selected as the method for 
specifying destinations.
E-mail Destination Displayed when Direct Entry is selected as the method for 
specifying destinations.
Cover Page ON/OFF Sets whether to attach a cover page.
You can also select the format for the cover page from the 
pull-down menu.
Subject Enter the subject.
Up to 80 characters can be entered.
Text Enter the mail text.
Up to 1024 characters can be entered.
Document Set this to attach and transmit a document saved in a user box 
or shared box.
Preview Enables you to check a preview of the document.
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