Konica Minolta 240f User Manual

							Konica Minolta 240f5-5
5.2 Scan related settings5
5.2 Scan related settings
5.2.1 Transmitting only part of the document (Scan Size)
You can transmit an image scanned using a scan size set in advance. This is useful when you want to transmit 
a part of the document or want to specify the document size.
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When you scan using the document glass, only an area from the reference setting position equal to the set 
scan size is scanned.
When you scan using the ADF, only an area from the center with a width equal to the set scan size is scanned. 
The whole length of the document is scanned.
1Load the document, and press .
2Press [Advanced].
3Press [Scan Size].
If you loaded the document in the ADF, [Auto] is selected.
Document glass
Reference setting positionADF
Reference setting positionReference 
setting position
Reference 
setting 
position A5vA4 F4
A...A4/A5v/F4
Half-letter vLetter LegalA...Legal/Letter/Half-letter v
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5.2
4Select the scan size, and press [Enter].
5Press [Close].
6Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
5.2.2 Scanning the next document (Next Document setting)
You can scan a series of separate documents and transmit them as a single document. For example, this 
enables you to scan an invoice using the ADF and a map using the document glass, and send them together 
with a single transmission. 
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The next document settings can be set separately for the ADF and the document glass.
1Load the document, and press .
2Press [Advanced].
3Press [Next Doc.].
4Select [ON] and press [Enter].
If you select [OFF], the next document setting is disabled.
5Press [Close].
6Specify the destination, and press .
%If you do not set the next document settings, this completes the procedure.
%For details on specifying the destination, refer to page 6-3. 
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							Konica Minolta 240f5-7
5.3 Various fax functions5
7Load the next document to scan.
%Set the resolution and contrast as necessary.
8Press [Next Doc] or .
When the loaded documents have been scanned, the mes-
sage Set next document is displayed.
9If you want to scan another document, repeat steps 7 to 8.
10When you have finished scanning all the documents, press [Tx Start].
5.3 Various fax functions
5.3.1 Setting the sender name (TTI)
You can select from three types of sender names registered in advance. You can also transmit without adding 
a sender name.
For details on registering sender names, refer to page 4-10. 
1Load the document, and press .
2Press [Advanced].
3Press [TTI].
4Select [ON].
%Press [OFF] to perform transmission without adding a 
sender name. If you selected [OFF], press [Enter] and pro-
ceed to step 6.
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5.3
5Select the sender name, and press [Enter].
6Press [Close].
7Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
5.3.2 Transmitting a cover page with documents (Cover page)
A cover page containing a simple message can be automatically attached to the documents. You can either 
enter a subject and message or use a template registered in advance to input the cover page document. For 
details on registering templates, refer to page 8-40. 
Data regarding the destination and the sender is automatically entered on the cover page, but the information 
that is entered differs according to the method for specifying the destination and the login status.
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A cover page cannot be attached when performing manual transmission.
You can create new formats for the cover page. A format is a cover page template that contains layout data. 
Formats enable you to automatically insert the destination name and sender name, and enter the subject and 
mail text. For details on creating new formats, refer to Chapter 4, Creating Cover Pages (Cover Page Editor) 
in the User’s Guide Message Board Operations.
Item Description
Destination 
fieldIf you specify the destination using the numeric keys, only the fax number is entered in 
the destination field. If you specify an address book destination, the information regis-
tered in the address book, such as the company name, department, name, fax number, 
and e-mail address, is entered in the destination field.
TTI field If you have performed a user login, the information registered for the user, such as the 
user name and telephone number, is entered in the TTI field. If you have not performed a 
user login, the TTI name and TTI number registered in the intial setup are entered in the 
TTI field. For details on performing a user login, refer to Chapter 3, Setting User Authen-
tication in the Users Guide Administrator Operations. For details on the basic settings, 
refer to page 4-3. 
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							Konica Minolta 240f5-9
5.3 Various fax functions5
Creating a new document
1Load the document, and press .
2Press [Advanced].
3Press [Cover Page].
4Select [ON].
%If you select [OFF], the cover page setting is disabled. If 
you selected [OFF], press [Enter] and proceed to step 12.
5Press [Format].
6Select the format, and press [Enter].
7Press [Subject].
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5.3
8Enter the subject, and press [Enter].
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
%Up to 80 characters can be entered for the subject.
9Press [Text].
10Enter the mail text, and press [Enter].
%Up to 1024 characters can be entered for the mail text.
%Press [ ] to enter a line break. A line break takes up two 
characters.
%Press [ViewText] to confirm the mail text that has been en-
tered. Press [Edit] to return to the entry screen.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
11Press [Enter].
%To print the specified cover page to check it, press [Print], and then [Yes]. Proceed to step 13.
12Press [Close].
13Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
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5.3 Various fax functions5
Using a template
1Load the document, and press .
2Press [Advanced].
3Press [Cover Page].
4Select [ON].
%If you select [OFF], the cover page setting is disabled. If you selected [OFF], press [Enter] and pro-
ceed to step 15.
5Press [Format].
6Select the format, and press [Enter].
7Press [Template].
8Select the template to use, and press [Enter].
9To change the subject, press [Subject].
%If you do not want to change it, proceed to step 11.
10Change the subject, and press [Enter].
%Up to 80 characters can be entered for the subject.
%For details on entering characters, refer to Chapter 2, Entering Characters in the Users Guide Ad-
ministrator Operations.
11To edit the message, press [Text].
%If you do not want to change it, proceed to step 13.
12Change the message, and press [Enter].
%Up to 1024 characters can be entered for the mail text.
%Press [ ] to enter a line break. A line break takes up two characters.
%Press [ViewText] to confirm the mail text that has been entered. Press [Close] to return to the entry 
screen.
%For details on entering characters, refer to Chapter 2, Entering Characters in the Users Guide Ad-
ministrator Operations.
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5.3
13Press [Enter].
%To print the specified cover page to check it, press [Print], and then [Yes]. Proceed to step 15.
14Press [Close].
15Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
5.3.3 Specifying the transmission time (Delayed transmission)
You can use this function to specify the date and time to perform transmission.
-You can specify a time and date up to a month ahead. The document for delayed transmission is stored 
in memory until the specified time, at which point transmission will start.
-If real time transmission is specified, the document will remain loaded until the specified time, so you 
will not be able to copy, scan, or transmit other faxes.
-This function can be also specified in combination with other functions (such as broadcast, polling, F-
Code transmission, and F-Code polling).
1Load the document, and press .
2Press [Advanced].
3Press [Delayed Tx].
4Select [ON].
%Press [OFF] to disable delayed transmission. If you select-
ed [OFF], press [Enter] and proceed to step 6.
5Enter the transmission date and time, and press [Enter].
%Enter the time in the entry box in the 24 hour format.
%You can use [+], [,], [*], [)], and the numeric keys.
6Press [Close].
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5.3 Various fax functions5
7Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
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After scanning the document, you can check or delete the reserved transmission by pressing . For details, refer to page 4-22.
To change the specified time after scheduling the transmission, you need to delete the scheduled transmis-
sion and then set it again.
5.3.4 Transmitting faxes to a fax server (E-mail gateway)
You can transmit to a fax server as if you were transmitting to a regular telephone line. The e-mail gateway 
settings need to be registered in advance.
For details on registering an e-mail gateway, refer to Chapter 3, Specifying the Network Settings in the Us-
ers Guide Administrator Operations.
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This function cannot be used in the following cases:
Real time transmission
Polling reception.
F-Code transmission
Closed transmission
ID check transmission
1Load the document, and press .
2Press [Advanced].
3Press [E Gateway].
4Select [ON] and press [Enter].
%Press [OFF] to disable the e-mail gateway settings.
5Press [Close].
6Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
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5.3
5.3.5 Polling communications
Polling enables you to use the machine to request a document that is stored on another machine. The phone 
call is charged to the receiving party (this machine side). Also, if polling documents are stored in the machine, 
they can be transmitted automatically when requested by another machine. The phone call is charged to the 
other party.
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Passcode polling limits polling to that with machines that have a security function and the same passcode 
registered. For details on passcode polling, refer to Chapter 3, Closed Communication in the Users Guide 
Administrator Operations.
Storing polling documents
1Load the document, and press .
2Press [Advanced].
3Press [Polling Doc.].
4Press [Store].
5Press [Yes].
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