Konica Minolta 240f User Manual

							Konica Minolta 240f5-55
5.8 Useful internet fax functions5
5.8 Useful internet fax functions
5.8.1 Editing the message for transmission (E-mail subject)
When transmitting a scanned image via internet fax, you can edit the body and subject of the e-mail to send. 
You can also enter the body of the e-mail using a template registered in advance.
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For details on registering e-mail templates, refer to page 8-40 or Registering Templates in Chapter 3 of the 
User’s Guide Message Board Operations.
1Load the document, and press .
2Press [Advanced].
3Press [e-mail Subject].
4Press [Template].
5Select the template to use, and press [Enter].
%If you want to enter a new subject and text without using a 
template, select a box with nothing registered in it. If all the 
boxes already have a template registered, select any box 
from 01 to 10.
%If you selected [Auto Subject + Text], you cannot edit the 
subject and mail text. Proceed to step 10.
%If you selected [Auto Subject], you can only edit the mail 
text. Proceed to step 8.
6Press [Subject].
%If you do not want to edit it, proceed to step 8.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
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5.8
7Enter the subject, and press [Enter].
%Up to 80 characters can be entered for the subject.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
8Press [Mail Text].
%If you do not want to edit it, proceed to step 10.
9Enter the mail text, and press [Enter].
%Up to 1024 characters can be entered for the mail text.
%Press [ ] to enter a line break. A line break takes up two 
characters.
%Press [ViewText] to confirm the mail text that has been en-
tered. Press [Edit] to return to the entry screen.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
10Press [Enter].
11Press [Close].
12Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
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5.8 Useful internet fax functions5
5.8.2 Transmitting scanned data as individual files (Batch transmission)
By disabling batch transmission, you can transmit a scanned document with each page as a separate file.
1Load the document, and press .
2Press [Advanced].
3Press [Batch Tx].
4Select [OFF], and press [Enter].
%If you select [ON], the batch transmission setting is en-
abled.
5Press [Close].
6Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
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5.8
5.8.3 Selecting the file format (File format)
Select the file format for saving the file. You can use the following three file formats.
1Load the document, and press .
2Press [Advanced].
3Press [FileFormat].
4Select the file format, and press [Enter].
5Press [Close].
6Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3.  Item Description
TIFF-S The simple mode TIFF format.
Documents are all converted to A4 size, 200 dpi for transmission.
When the destination machine cannot receive TIFF files, use this file format.
TIFF The full mode TIFF format.
Documents are transmitted with the document size and resolution set when scanning.
PDF The PDF format.
Documents can be sent in this format when the destination is a computer or this product.
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5.8 Useful internet fax functions5
5.8.4 Offramp transmission
When you send an e-mail to the machine, the machine transmits the mail text and attached file via fax.
You can attach a TIFF or PDF file.
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Only TIFF files in the simple mode TIFF format can be forwarded. The TIFF Maker software included on the 
DVD that comes with the machine enables you to easily convert data created in various application software 
into TIFF files. For details, refer to 
page 5-60.
Only PDF files of monochrome scans created using this machine can be forwarded.
There are restrictions on the senders that can perform forwarding. For details, refer to Chapter 3, Setting the 
Connection Environment in the User’s Guide Message Board Operations.
Up to 30 faxes can be transmitted.
1Create the e-mail.
2Attach a file as necessary.
3Enter FAXNO:=, followed by the fax number for the destination, enclosed in < >.
%Enter this in the first line.
%To specify multiple destinations, separate them using commas.
Example: FAXNO:=
4Enter the message, as necessary.
5Transmit the e-mail to the machine.
The fax will start transmitting when the machine receives the e-mail.
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5.8.5 Creating a TIFF file for an internet fax
You can use the KONICA MINOLTA TiffMaker to convert documents created in application software to TIFF 
files that can be used for internet faxes.
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Install the KONICA MINOLTA TiffMaker to the computer before using this function. For details on installing 
the driver, refer to Chapter 3, Installing to Windows in the User’s Guide Print Operations. 
The procedure for a document created with Microsoft Office Word 2007 is described here as an example.
1Create and edit the document to transmit.
2Execute a print command in the application software.
%When using Microsoft Office Word 2007, click [Print (P)].
3Select KONICA MINOLTA TiffMaker as the printer.
4Open the detailed print settings screen.
%When using Microsoft Office Word 2007, click [Printing Preferences].
%To transmit without changing the detailed settings, proceed to step 7.
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5.8 Useful internet fax functions5
5Set the detailed settings as necessary.
6Click [OK] to close the advanced settings screen.
7Start printing.
%When using Microsoft Office Word 2007, click [OK].
The Save As dialog box is displayed.
8Enter the filename to save with.
9Specify the location to save to.
10Click [Save].Item Description
Paper Settings Document 
SizeSelect the size of the document you created.
Orientation Select the orientation of the document you created.
Enlarge/Re-
duceChange this setting to enlarge or reduce the document before 
transmitting it.
• Zoom: 
Select the zoom ratio to specify, between 25% and 400%.
•Fit to Paper: 
The zoom ratio is automatically set by specifying the docu-
ment size and paper size.
Paper Size Select the paper size to print with at the destination.
Resolution • 200 e 200 dpi: 
Equivalent to setting the resolution to Normal when trans-
mitting from the machine.
• 400 e 400 dpi: 
Equivalent to setting the resolution to Fine when transmit-
ting from the machine.
• 600 e 600 dpi: 
Equivalent to setting the resolution to Fine when transmit-
ting from the machine.
Advanced Options The processing of the image data may become slower or the 
printing may not be performed correctly, depending on the ap-
plication.
In such cases, printing may be able to be performed correctly 
by enabling this setting.
However, it is recommended that you usually use the machine 
with this setting disabled because it may cause printing to not 
be performed correctly.
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							6Specifying destinations
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