Konica Minolta 240f User Manual

							Konica Minolta 240f8-3
8.1 Registering destinations8
8 Device settings
8.1 Registering destinations
8.1.1 Registering/editing address book destinations
Destinations can be registered in the address book for easy use. Up to 2,000 frequently used destinations 
can be registered. The following items can be registered for each destination.
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Either a fax number or e-mail address must be registered.
Address book destinations can also be registered from Message Board. When registering a destination from 
Message Board, you can also register the phone number and address of the destination and specify rerouting 
settings. For details, refer to Chapter 3, Creating Address Books in the User’s Guide Message Board Op-
erations.
If you register an address book destination, two address book buttons are created in the address book; a fax 
number button and e-mail address button.
For details on setting the PIN mode, refer to Chapter 3, Activating the PIN mask in the Users Guide Ad-
ministrator Operations.
Item Description
Search Number The number for the destination. When transmitting a fax or e-mail, enter this num-
ber to select the destination. For details, refer to page 6-12. 
Since any number between 1 and 9999 can be set, you can change the number to 
one that is easy to remember.
Name The name for the destination. When attaching a cover page, the name registered 
here is entered in the Destination field on the cover page. Up to 30 characters can 
be entered.
Fax  No. The fax number of the destination. Pause and other dialing options can be entered 
in addition to numerals, *, and #. For details, refer to page 4-20. Also register the 
prefix number if you want to use a prefix. Up to 40 digits can be entered.
e-mail The e-mail address of the destination. Up to 50 characters can be entered.
Super G3 Set whether to perform transmission with Super G3.
PIN If Mode 1 is set for the PIN mode, register a PIN.
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							Registering destinations8
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8.1
Registering/editing
This section describes the procedure for registering address book destinations. When editing, select the des-
tination you want to edit in step 5, and press [Edit]. After the screen in step 7 is displayed, select the item to 
change.
1Press .
2Press [Register].
3Press [Address Book Entry].
4Press [Enter/Edit].
5Press a new button.
%To change a destination that is already registered, select 
the destination you want to change.
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8.1 Registering destinations8
6Enter the name, and press [Enter].
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
7Press [Fax No.].
%If you do not want to register a fax number, proceed to 
step 9.
8Use the numeric keys to enter the fax number, and press [En-
ter].
%Also register dialing options if you want to use them. For 
details, refer to page 4-20.
9Press [e-mail].
10Enter the e-mail address, and press [Enter].
11Press [Super G3].
12Select [ON] to enable transmission with Super G3 or [OFF] to 
disable it, and press [Enter].
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8.1
13If Mode 1 is set for the pin mode, press [PIN].
%Otherwise, proceed to step 15.
14Use the numeric keys to enter the PIN, and press [Enter].
15Press [Enter].
%To continue to register or edit address book destinations, repeat the procedure in steps 5 to 15.
Useful registration method 1: Registering from the scanner or fax ready 
screen
1Press  or .
2For the scanner screen, press the [e-mail] tab.
%For the fax screen, proceed to step 3.
3Press [Add/Edit].
4Select the button you want to register.
5The procedure is then the same as for registering an address book destination. Continue from step 6 
of Registering/editing. (page 8-4)
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8.1 Registering destinations8
Useful registration method 2: Registering a number entered with the numeric 
keys
1Press .
2Use the numeric keys to enter the destination fax number.
3Press [Register].
4Select the button you want to register, and press [Yes].
%You can use [+], [,], and the numeric keys.
%Press [No] to return to the screen in step 2.
5The procedure is then the same as for registering an address book destination. Continue from step 6 
of Registering/editing. (page 8-4)
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8.1
Useful registration method 3: Registering an entered e-mail address
1Press  or .
2Press [Advanced].
3Press [Mail Address].
4Enter the e-mail address.
%Up to 50 characters can be entered for an 
e-mail address.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
5Press [Register].
(Scanner screen)
(Fax screen)
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8.1 Registering destinations8
6Select the button you want to register, and press [Yes].
%You can use [+], [,], and the numeric keys.
%Press [No] to return to the screen in step 4.
7The procedure is then the same as for registering an address book destination. Continue from step 6 
of Registering/editing. (page 8-4)
Useful registration method 4: Registering a search result
1Search for a destination.
% See page 6-7 for how to search destinations. 
2Press  on the screen displaying the search results.
3Press [Register].
4Select the button you want to register, and press [Yes].
%You can use [+], [,], and the numeric keys.
%Press [No] to return to the screen in step 2.
5The procedure is then the same as for registering an address book destination. Continue from step 6 
of Registering/editing. (page 8-4)
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							Registering destinations8
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8.1
Deleting
1Press .
2Press [Register].
3Press [Address Book Entry].
4Press [Delete].
5Select the destination you want to delete.
6Press [Yes].
%Press [No] to close the screen without deleting the data.
%To continue deleting data, repeat the operation from step 5.
7Press [Close].
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8.1 Registering destinations8
Printing the address book destination list
1Press .
2Press [List].
3Press [Address].
4Press [Number] or [Alphabet].
5Select [ON] to enable duplex printing, or [OFF] to disable it.
6Select [ON] to enable combined printing, or [OFF] to disable it.
7Press [Yes].
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8.1
8.1.2 Registering/editing groups
When transmitting to many destinations, you can transmit to a group of address book destinations. Up to 200 
groups can be registered.
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If you register a group, two group buttons are created in the address book; a fax number button and e-mail 
address button.
Registering/editing
1Press .
2Press [Register].
3Press [Group].
4Press [Add].
%To edit a registered group, select the group you want to 
edit, and press [Edit].
5Enter the group name, and press [Enter].
6Press [Group Members]. Item Description
Name The group name. The group name displayed in the button on the screen. Up to 50 
characters can be entered.
Group Members The destinations registered in the group. Up to 1000 address book destinations 
can be specified.
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