Konica Minolta 240f User Manual

							Konica Minolta 240f3-23
3.2 Advanced scan features3
d
The limits on the files that can be attached with a single transmission are as follows:
Maximum of 10 files
Maximum of 20 MB total for the scanned data
3.2.11 Selecting the file format (File Format)
You can select the file format to save the file for the scanned document in.
Available file formats
-For monochrome scanning: TIFF, PDF, or encrypted PDF
-For color scanning: JPEG, PDF, or encrypted PDF
Encrypted PDF settings
When you have selected encrypted PDF for the file format, you can also specify the following settings.
*1 The encryption levels in order of strength are Low (40-bit RC4), High (128-bit RC4), and High (128-bit AES). 
40-bit RC4 is supported by Acrobat 4.0 (PDF 1.3) or later, 128-bit RC4 is supported by Acrobat 6.0 (PDF 1.5) 
or later, and 128-bit AES is supported by Acrobat 7.0 (PDF 1.6) or later.
d
This function can be used in the following cases:
Scan to e-mail
Scan to PC Folder
Scan to FTP Server
Scan to USB Memory
1Load the document, and press .
2Press [Advanced].
3Press [FileFormat]. Item Description
Encryption Level
*1Select Low (40-bit RC4), High (128-bit RC4), or High (128-bit AES).
Printing Allowed Select whether to allow the file to be printed.
Editing Allowed Select whether to allow the file to be edited.
Copying Allowed Select whether to allow the file to be copied.
Open Password If you set this password, the password must be entered when opening the 
created PDF file.
Up to 28 alphanumeric characters and symbols can be entered for the pass-
word.
Set the password after pressing .
Permissions Password If you set this password, the password must be entered when printing or ed-
iting the created PDF file. The operations for which the password is required 
can be set in Printing Allowed, Editing Allowed, and Copying Allowed.
Up to 28 alphanumeric characters and symbols can be entered for the pass-
word.
Set the password after pressing .
Downloaded From ManualsPrinter.com Manuals 
						

							Advanced scan features3
3-24Konica Minolta 240f
3.2
4Select the file format.
%The selectable file formats differ according to the selected 
scan format (color or monochrome).
5If you selected encrypted PDF in step 4, press [PDF w/ Pass-
word] to change the encryption settings.
%Otherwise, proceed to step 8.
6Set the detailed encryption settings, as necessary.
7Press [Close].
8Press [Enter].
9Press [Close].
10Specify the destination, and press .
%For details on the procedure, refer to page 2-3. 
%If you selected a file format other than encrypted PDF, the procedure is complete.
11To set a password for opening the document, enter the pass-
word and press [Enter].
%If you do not want to set a password for opening the doc-
ument, press [Enter] without entering a password.
12Enter the password set in step 11 again, and press [Enter].
%If you did not enter a password in step 11, this screen is not displayed.
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f3-25
3.2 Advanced scan features3
13To set a permissions password, enter the password and press 
[Enter].
%If you do not want to set a permissions password, press 
[Enter] without entering a password.
14Enter the password set in step 13 again, and press [Enter].
%If you did not enter a password in step 13, this screen is not displayed.
3.2.12 Receiving file path notification e-mail (Scan Path Notification)
You can receive e-mail regarding the location that the scanned document was saved to.
d
Perform a user login before using this function. For details on logging in, refer to Chapter 3, Setting User 
Authentication in the Users Guide Administrator Operations.
This function can be used with the Scan to PC Folder, Scan to Box, and Scan to FTP Server functions.
1Load the document, and press .
2Press [Advanced].
3Press [Scan Path].
4Select [ON], and press [Enter].
%If you select [OFF], the scan path notification setting is dis-
abled.
5Press [Close].
6Specify the destination, and press .
%For details on the procedure, refer to page 2-3. 
Downloaded From ManualsPrinter.com Manuals 
						

							Advanced scan features3
3-26Konica Minolta 240f
3.2
d
The notification e-mail is sent to the e-mail address registered in the user information. This function can only 
be used if an e-mail address is registered in the user information.
For details on registering user information, refer to Chapter 3, Registering Users in the User’s Guide Mes-
sage Board Operations.
3.2.13 Setting document categories (Category)
You can add a category name (document category) to the scanned document. Setting a document category 
enables you to filter the documents displayed in the list of documents saved in a box, and enables you to 
search for documents via their category. You can also set the document category using a document category 
registered in advance.
d
This function can be used with Scan to Box.
The data is not classified unless you enter a document category. The document category can also be 
changed after saving the data.
For details on registering document categories, refer to page 8-44 or Registering Templates in Chapter 3 
of the User’s Guide Message Board Operations.
Setting a new document category
1Load the document, and press .
2Press [Advanced].
3Press [Category].
4Enter the document category, and press [Enter].
%Up to 20 characters can be entered.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
5Press [Close].
6Specify the destination, and press .
%For details on the procedure, refer to page 2-6. 
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f3-27
3.2 Advanced scan features3
Using a document category
1Load the document, and press .
2Press [Advanced].
3Press [Category].
4Press [List].
5Select the document category that you want to use.
6Edit the document category, as necessary, and press [Enter].
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
%If you do not want to edit it, proceed to step 7.
7Press [Close].
8Specify the destination, and press .
%For details on the procedure, refer to page 2-6. 
Downloaded From ManualsPrinter.com Manuals 
						

							Advanced scan features3
3-28Konica Minolta 240f
3.2
3.2.14 Setting the hold time (Hold Time)
You can set the storage period (hold time) for documents saved in a box.
d
This function can be used with Scan to Box.
You can set a storage period of 1 to 99 days, or unlimited. The day the data is saved is not included in the 
storage period. This means that if you set a storage period of one day, the data will be stored until the day 
after the data was saved.
1Load the document, and press .
2Press [Advanced].
3Press [Hold Time].
4Select [ON] to set the storage period, or [OFF] to not set it.
%If you selected [OFF], press [Enter] and proceed to step 6.
5Enter the storage period, and press [Enter].
%You can use [+], [,], and the numeric keys.
6Press [Close].
7Specify the destination, and press .
%For details on the procedure, refer to page 2-6. 
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f3-29
3.2 Advanced scan features3
3.2.15 Adding comments (Comments)
You can enter comments for documents saved in a box.
d
This function can be used with Scan to Box.
1Load the document, and press .
2Press [Advanced].
3Press [Comments].
4Enter the comments, and press [Enter].
%Up to 1024 characters can be entered.
%Press [ViewText] to confirm the mail text that has been en-
tered. Press [Edit] to return to the entry screen.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
5Press [Close].
6Specify the destination, and press .
%For details on the procedure, refer to page 2-6. 
Downloaded From ManualsPrinter.com Manuals 
						

							Advanced scan features3
3-30Konica Minolta 240f
3.2
3.2.16 Using DocIndex
The DocIndex feature allows you to create image data and metadata (data indicating the attributes and pro-
cessing method of the image file) in a single scan. The image data and metadata will be sent automatically 
to a network computer.
d
Set DocIndex before using this function. For details, refer to Chapter 3, Message Board Administrator Set-
tings in the User’s Guide Message Board Operations.
Entering a tag (metadata) at the machine
1Load the document, and press .
2Press the [Apps] tab, and then [DocIndex].
3Select the DocIndex setting you wish to use.
4Set DocIndex.
%If the selected DocIndex setting has been defined as re-
quiring user authentication and you have not logged in, the 
login screen will appear. For details on logging in, refer to 
Chapter 3, Setting User Authentication in the Users 
Guide Administrator Operations.
%If the tag entry was set to List Input, the defined text 
strings will appear askeys. Select a value from the list. (If 
the text string is defined as editable, the character entry 
screen will appear. Change the value (if needed) and then 
press [Enter].)
%If the tag entry was set to character entry, enter the appropriate text string manually, and then press 
[Enter].
Downloaded From ManualsPrinter.com Manuals 
						

							Konica Minolta 240f3-31
3.2 Advanced scan features3
5Confirm the entered values and press [Enter]
%If you want to correct a value, go back to the previous 
screen by pressing [Back].
6Press .
7Press [Yes] to scan another document using the tag settings 
in step 4.
%Press [No] to complete the operation or specify different 
tag settings.
%When you are logged in, the log out screen is displayed. 
Press [Yes] to log out.
Downloaded From ManualsPrinter.com Manuals 
						

							Scanning documents using a TWAIN box3
3-32Konica Minolta 240f
3.3
3.3 Scanning documents using a TWAIN box
You can use application software that supports TWAIN devices to use this product as a scanner. The 
scanned documents are stored in a TWAIN box, and then imported by the application software.
d
Install the TWAIN driver to the computer in advance. For details on installing the driver, refer to Chapter 3, 
Installing to Windows in the User’s Guide Print Operations.
You can also connect the computer and the machine with a USB cable to retrieve data.
3.3.1 Storing documents in a TWAIN box
1Load the document, and press .
2Press [Advanced].
3Press [TWAIN Box].
4Press [Store].
5Select the TWAIN box in which you want to store the docu-
ment.
Downloaded From ManualsPrinter.com Manuals