Konica Minolta 240f User Manual

							Konica Minolta 240f8-43
8.3 Registering other settings8
8.3.2 Registering/editing file names
You can register up to 20 file names to use for scanned image data in advance.
Registering/editing
1Press .
2Press [Register].
3Press [File Name].
4Select a new button.
%To change a file name that is already registered, select the 
file name you want to change.
5Enter or edit the file name, and press [Enter].
%Up to 80 characters can be entered.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
%To continue to register or edit file names, repeat the proce-
dure in steps 4 to 5.
Deleting
Registered file names can be deleted from Message Board. For details, refer to Chapter 3, Setting Tem-
plates in the User’s Guide Message Board Operations.
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							Registering other settings8
8-44Konica Minolta 240f
8.3
8.3.3 Registering/editing document categories
You can register up to 20 document categories to use when saving scanned documents in the box in ad-
vance.
Registering/editing
1Press .
2Press [Register].
3Press [Document Category].
4Select a new button.
%To change a document category that is already registered, 
select the document category you want to change.
5Enter or edit the document category, and press [Enter].
%Up to 20 characters can be entered.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
%To continue to register or edit document categories, repeat 
the procedure in steps 4 to 5.
Deleting
Registered document categories can be deleted from Message Board. For details, refer to Chapter 3, Set-
ting Templates in the User’s Guide Message Board Operations.
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							Konica Minolta 240f8-45
8.3 Registering other settings8
8.3.4 Registering/editing domain names
The domain name buttons displayed in the Alphanumeric Display screen on the character entry screen can 
use registered domain names. You can register up to 10 types of domain names in advance.
Registering/editing
1Press .
2Press [Register].
3Press [Domain Name].
4Select a new button.
%To change a domain name that is already registered, select 
the domain name you want to change.
5Enter or edit the domain name, and press [Enter].
%Up to 20 characters can be entered.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
%To continue to register or edit domain names, repeat the 
procedure in steps 3 to 4.
Deleting
Delete all the characters in step 4 of the section above, and press [Enter].
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							Registering other settings8
8-46Konica Minolta 240f
8.3
8.3.5 Color fine adjustment
Normally, you do not need to perform the operation described in this section.
For the color scan image settings, you can change the adjustment level corresponding the setting value for 
each item (fine adjustment).
The adjustable items are indicated below.
Color fine adjustment
1Press .
2Press [Default Settings].
3Press [Scanner Settings].
4Press [Other Settings].
5Press [Color Fine Adjustment].
6Press [Yes]. Item Description Number
RGB R Fine adjustment for the R component (-3 / -2 / -1 / 0 / 1 / 2 / 3) in RGB ad-
justment000 - 
009
G Fine adjustment for the G component (-3 / -2 / -1 / 0 / 1 / 2 / 3) in RGB ad-
justment010 - 
019
B RFine adjustment for the B component (-3 / -2 / -1 / 0 / 1 / 2 / 3) in RGB 
adjustment020 - 
029
Contrast Fine adjustment for the contrast setting (-3 / -2 / -1 / 0 / 1 / 2 / 3) 040 - 
043
Contrast Fine adjustment for this contrast setting (-3 / -2 / -1 / 0 / 1 / 2 / 3) 060 - 
065
Lightness Fine adjustment for the lightness setting (-3 / -2 / -1 / 0 / 1 / 2 / 3) 066 - 
071
Hue Fine adjustment for the hue setting (-3 / -2 / -1 / 0 / 1 / 2 / 3) 072 - 
077
Sharpness Fine adjustment for the sharpness setting (-3 / -2 / -1 / 0 / 1 / 2 / 3) 084 - 
089
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							Konica Minolta 240f8-47
8.3 Registering other settings8
7Press [Register/Change].
%Press [Initialize] and then [Yes] to return the adjustment 
values to the factory default settings.
8Press [*] and [)] to select the item to adjust.
9Enter the adjustment value using [*] [+] [)][,], and press [En-
ter]. 
10Press [Close].
Limitations on overlapping settings
Refer to the following chart about limitations on overlapping settings for the color adjustment function.
e: Cannot be set simultaneously
Blank: Can be set simultaneously
Color Fine Adjustment
Contrast Contrast Sharp-
nessRGB Light-
nessSatura-
tionHue
Contrast
eee
Contrast
Sharp-
ness
RGB
Lightnesse
Saturatione
Huee
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							Registering other settings8
8-48Konica Minolta 240f
8.3
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							Konica Minolta 240f1-1
1 Introduction
1.1 How to read this manual ................................................................................................................  1-3
1.1.1 Symbols ............................................................................................................................................. 1-3
1.1.2 Key descriptions ................................................................................................................................ 1-4
1.1.3 Screens .............................................................................................................................................. 1-4
2 Basic scan functions
2.1 Basic scanning ................................................................................................................................  2-3
2.1.1 Attaching scanned documents to e-mail (Scan to e-mail) ................................................................. 2-3
2.1.2 Saving a scanned ddocument to a shared folder (Scan to folder) .................................................... 2-4
2.1.3 Transmitting a scanned document to a user (Scan to user) .............................................................. 2-6
2.1.4 Saving a scanned document to USB memory (Scan to USB memory) ............................................. 2-8
2.1.5 Saving a scanned document to an FTP server (Scan to FTP) ......................................................... 2-10
2.1.6 Printing a scanned document from a printer (Scan to printer)......................................................... 2-13
2.2 Basic scan settings .......................................................................................................................  2-15
2.2.1 Setting the document type .............................................................................................................. 2-15
2.2.2 Setting the contrast.......................................................................................................................... 2-16
2.2.3 Setting the resolution ....................................................................................................................... 2-17
2.2.4 Setting the scan format.................................................................................................................... 2-18
3 Advanced scan functions
3.1 Introduction to advanced functions ..............................................................................................  3-3
3.2 Advanced scan features .................................................................................................................  3-5
3.2.1 Specifying the scan size (Scan Size) ................................................................................................. 3-5
3.2.2 Zoom scanning (Zoom) ...................................................................................................................... 3-6
3.2.3 Transmitting to multiple destinations (Broadcast) ............................................................................. 3-7
3.2.4 Scanning the next document (Next Doc.) .......................................................................................... 3-8
3.2.5 Duplex Scan ....................................................................................................................................... 3-9
3.2.6 Adjusting the scan color (Color Adjustment) ................................................................................... 3-11
3.2.7 Editing the message for transmission (E-mail Subject) ................................................................... 3-17
3.2.8 Setting the file name (File Name) ..................................................................................................... 3-19
3.2.9 Transmitting scanned data as individual files (Batch Scan)............................................................. 3-21
3.2.10 Attaching a file (Attachment) ............................................................................................................ 3-22
3.2.11 Selecting the file format (File Format) .............................................................................................. 3-23
3.2.12 Receiving file path notification e-mail (Scan Path Notification) ....................................................... 3-25
3.2.13 Setting document categories (Category) ......................................................................................... 3-26
3.2.14 Setting the hold time (Hold Time) .................................................................................................... 3-28
3.2.15 Adding comments (Comments) ....................................................................................................... 3-29
3.2.16 Using DocIndex................................................................................................................................ 3-30
3.3 Scanning documents using a TWAIN box ..................................................................................  3-32
3.3.1 Storing documents in a TWAIN box ................................................................................................ 3-32
3.3.2 Deleting stored documents.............................................................................................................. 3-33
3.3.3 Changing the settings for a TWAIN box .......................................................................................... 3-34
3.3.4 Importing the data in a TWAIN box.................................................................................................. 3-36
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							1-2Konica Minolta 240f
4 Basic fax functions
4.1 Initial setup (User install) ................................................................................................................  4-3
4.1.1 Registering the user install ................................................................................................................. 4-4
4.2 Basic faxing ...................................................................................................................................  4-14
4.2.1 Transmitting faxes............................................................................................................................ 4-14
4.2.2 Manual transmission ........................................................................................................................ 4-15
4.2.3 Redialing .......................................................................................................................................... 4-16
4.2.4 Transmitting to multiple recipients (Broadcast) ............................................................................... 4-16
4.2.5 Basic transmission settings ............................................................................................................. 4-18
4.2.6 Canceling/checking faxes ................................................................................................................ 4-22
4.2.7 Receiving faxes ................................................................................................................................ 4-25
4.2.8 Operations during reception ............................................................................................................ 4-30
4.2.9 Storing received documents ............................................................................................................ 4-31
4.3 Making a phone call ......................................................................................................................  4-34
4.3.1 Making a phone call ......................................................................................................................... 4-34
4.3.2 Receiving a phone call ..................................................................................................................... 4-34
4.3.3 Adjusting the speaker volume.......................................................................................................... 4-35
4.4 Transmitting faxes from a computer...........................................................................................  4-36
4.4.1 Transmitting with the simple mode .................................................................................................. 4-36
4.4.2 Transmitting with the advanced mode ............................................................................................ 4-42
4.5 Internet fax transmission (Internet fax) .......................................................................................  4-48
4.5.1 Transmitting internet faxes .............................................................................................................. 4-48
4.5.2 Receiving internet faxes ................................................................................................................... 4-49
5 Advanced fax functions
5.1 Introduction to advanced functions ..............................................................................................  5-3
5.2 Scan related settings ......................................................................................................................  5-5
5.2.1 Transmitting only part of the document (Scan Size) .......................................................................... 5-5
5.2.2 Scanning the next document (Next Document setting) ..................................................................... 5-6
5.3 Various fax functions ......................................................................................................................  5-7
5.3.1 Setting the sender name (TTI) ............................................................................................................ 5-7
5.3.2 Transmitting a cover page with documents (Cover page) ................................................................. 5-8
5.3.3 Specifying the transmission time (Delayed transmission)................................................................ 5-12
5.3.4 Transmitting faxes to a fax server (E-mail gateway) ........................................................................ 5-13
5.3.5 Polling communications ................................................................................................................... 5-14
5.4 F-code communications ..............................................................................................................  5-19
5.4.1 Registering F-code boxes................................................................................................................ 5-19
5.4.2 Transmitting using sub-addresses (F-code transmission) ............................................................... 5-26
5.4.3 Storing documents in a bulletin box ................................................................................................ 5-29
5.5 Security functions .........................................................................................................................  5-34
5.5.1 Restricting fax destinations (Closed transmission) .......................................................................... 5-34
5.5.2 Checking the destination machines number before transmission.................................................. 5-35
5.5.3 Entering the destination twice before transmission (Confirmation dial)........................................... 5-36
5.5.4 Security reception ............................................................................................................................ 5-37
5.5.5 PIN masking ..................................................................................................................................... 5-39
5.6 Useful reception functions ...........................................................................................................  5-41
5.6.1 Automatically distributing received documents (Auto distribution) ................................................. 5-41
5.6.2 Setting the separator page .............................................................................................................. 5-50
5.7 Checking/managing box documents (MB Doc.) ........................................................................  5-52
5.7.1 Transmitting a box document .......................................................................................................... 5-52
5.7.2 Printing a box document.................................................................................................................. 5-53
5.7.3 Deleting a box document ................................................................................................................. 5-54
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							Konica Minolta 240f1-3
5.8 Useful internet fax functions ........................................................................................................  5-55
5.8.1 Editing the message for transmission (E-mail subject) .................................................................... 5-55
5.8.2 Transmitting scanned data as individual files (Batch transmission) ................................................ 5-57
5.8.3 Selecting the file format (File format) ............................................................................................... 5-58
5.8.4 Offramp transmission....................................................................................................................... 5-59
5.8.5 Creating a TIFF file for an internet fax.............................................................................................. 5-60
6 Specifying destinations
6.1 Specifying destinations ..................................................................................................................  6-3
6.1.1 Selecting from the address book ....................................................................................................... 6-4
6.1.2 Searching for server destinations ...................................................................................................... 6-7
6.1.3 Entering destinations ....................................................................................................................... 6-10
6.1.4 Specifying using search numbers .................................................................................................... 6-12
6.1.5 Selecting from the history ................................................................................................................ 6-13
6.2 Confirming specified destinations...............................................................................................  6-15
6.2.1 Checking the specified destinations ................................................................................................ 6-15
6.2.2 Checking destinations with the confirm destination function .......................................................... 6-16
7 Communication management
7.1 Checking the transmission result (Transmission report) ............................................................  7-3
7.1.1 Issuing the transmission report.......................................................................................................... 7-3
7.1.2 Reading the transmission report ........................................................................................................ 7-5
7.2 Managing the communication history .......................................................................................... 7-6
7.2.1 Manually printing journal reports ....................................................................................................... 7-7
7.2.2 Automatically printing journal reports ................................................................................................ 7-8
7.2.3 Reading journal reports.................................................................................................................... 7-10
8 Device settings
8.1 Registering destinations ................................................................................................................  8-3
8.1.1 Registering/editing address book destinations ................................................................................. 8-3
8.1.2 Registering/editing groups............................................................................................................... 8-12
8.1.3 Registering/editing folder shortcuts................................................................................................. 8-15
8.1.4 Registering/editing FTP server shortcuts......................................................................................... 8-20
8.1.5 Registering a color printer................................................................................................................ 8-24
8.1.6 Registering favorite destinations...................................................................................................... 8-29
8.2 Specifying default settings...........................................................................................................  8-31
8.2.1 Specifying default scanner settings ................................................................................................. 8-31
8.2.2 Specifying default e-mail transmission settings .............................................................................. 8-35
8.2.3 Specifying default fax settings ......................................................................................................... 8-37
8.3 Registering other settings............................................................................................................  8-40
8.3.1 Registering/editing templates .......................................................................................................... 8-40
8.3.2 Registering/editing file names.......................................................................................................... 8-43
8.3.3 Registering/editing document categories ........................................................................................ 8-44
8.3.4 Registering/editing domain names .................................................................................................. 8-45
8.3.5 Color fine adjustment ....................................................................................................................... 8-46
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							1-4Konica Minolta 240f
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