HP PhotoSmart C7283 User Manual

							
To change the ECM setting from the control panel
1. Press  Setup.
2. Press 
 to highlight  Advanced Fax Setup , and then press OK.
The  Advanced Fax Setup  menu appears.
3. Press 
 to highlight  Error Correction Mode , and then press OK.
The  Error Correction Mode  menu appears.
4. Press 
 to highlight  Off or On.
5. Press  OK.
Receive a fax
The HP All-in-One can receive faxes automatically or manually. If you turn off the  Auto
Answer  option, you will need to receive faxes manually. If you turn on the  Auto
Answer  option (the default setting), the HP All-in-One automatically answers incoming
calls and receives faxes after the number of rings specified by the  Rings to Answer
setting. (The default  Rings to Answer setting is five rings.)
You can receive faxes manually from a phone that is:
• Directly connected to the HP All-in-One (on the 2-EXT port)
• On the same telephone line, but not directly connected to the HP All-in-One
If you receive a legal-size fax and the HP All-in-One is not currently set to use legal-size
paper, the device reduces the fax so that it fits on the paper that is loaded in the HP All-
in-One. If you have disabled the  Automatic Reduction feature, the HP All-in-One might
print the fax on more than one page.
This section contains the following topics:
•
Receive a fax manually
•
Set up backup fax reception
•
Reprint received faxes from memory
•
Poll to receive a fax
•
Forward faxes to another number
•
Set the paper size for received faxes
•
Set up the HP All-in-One to check the paper type before printing faxes
•
Set automatic reduction for incoming faxes
•
Block junk fax numbers
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax while
you are still connected. This is referred to as manual faxing. Use the instructions in this
section to receive a manual fax.
You can receive faxes manually from a phone that is:
• Directly connected to the HP All-in-One (on the 2-EXT port)
• On the same phone line, but not directly connected to the HP All-in-One
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To receive a fax manually
1.Make sure the HP All-in-One is turned on and you have paper loaded in the input tray.
2. Remove any originals from the document feeder tray.
3. Set the  Rings to Answer  setting to a high number to allow you to answer the incoming
call before the HP All-in-One answers. Or, turn off the  Auto Answer setting so that
the HP All-in-One does not automatically answer incoming calls.
4. If you are currently on the phone with the sender, instruct the sender to press Start
on their fax machine.
5. When you hear fax tones from a sending fax machine, do the following:
a. Press  Start Fax Black  or Start Fax Color  on the control panel of the HP All-in-
One.
b . When prompted, press 
 to highlight  Receive Fax Manually , and then press
OK .
6. Press  Start Fax Black  again.
7. After the HP All-in-One begins to receive the fax, you can hang up the phone or remain
on the line. The phone line is silent during fax transmission.
Related topics
•“
Set the number of rings before answering” on page 62
•“
Set the answer mode” on page 62
Set up backup fax reception
Depending on your preference and security requirements, you can set up the HP All-in-
One to store all the faxes it receives, only the faxes it receives while the device is in an
error condition, or none of the faxes it receives.
The following  Backup Fax Reception  modes are available:
OnThe default setting. When  Backup Fax Reception is On , the HP All-in-One
stores all faxes it receives  in memory. This enables you to reprint one or all
of the most recently printed faxes  if they are still saved in memory.
NOTE: When the memory gets low, the HP All-in-One overwrites the
oldest, printed faxes as it receives new faxes. If the memory becomes full
of unprinted faxes, the HP All-in-One  will stop answering incoming fax calls.
NOTE:If you receive a fax that is too large, such as a very detailed color
photo, it might not be stored in memory due to memory limitations.
On Error OnlyCauses the HP All-in-One to store faxes in memory only if there is an error
condition that prevents the HP All- in-One from printing the faxes (for
example, if the HP All-in-One runs out of paper). The HP All-in-One will
continue to store incoming faxes as l ong as there is memory available. (If
the memory becomes full, the HP All-in-One will stop answering incoming
fax calls.) When the error condition is resolved, the faxes stored in memory
print automatically and are then deleted from memory.
OffMeans that faxes are never stored in memory. (You might want to turn off
Backup Fax Reception  for security purposes, for example.) If an error
condition occurs that prevents the HP  All-in-One from printing (for example,
the HP All-in-One runs out of paper),  the HP All-in-One will stop answering
incoming fax calls.
Receive a fax 141
Fax
 
						

							
NOTE:If Backup Fax Reception  is enabled and you turn off the HP All-in-One, all
faxes stored in memory are deleted, including any unprinted faxes that you might have
received while the HP All-in-One was in an error condition. You will need to contact
the senders to ask them to resend any unprinted faxes. For a list of the faxes you
have received, print the  Fax Log. The Fax Log  is not deleted when the HP All-in-One
is turned off.
To set backup fax reception from the control panel
1. Press  Setup.
2. Press 
 to highlight  Advanced Fax Setup , and then press OK.
The  Advanced Fax Setup  menu appears.
3. Press 
 to highlight  Backup Fax Reception , and then press OK.
The  Backup Fax Reception  menu appears.
4. Press 
 to highlight  On, On Error Only , or Off.
5. Press  OK.
Related topics
“
Reprint received faxes from memory” on page 142
Reprint received faxes from memory
If you set the  Backup Fax Reception  mode to On, the HP All-in-One stores faxes it
receives in memory, whether the device has an error condition or not.
NOTE: After the memory becomes full, the HP All-in-One overwrites the oldest,
printed faxes as it receives new faxes. If all the stored faxes are unprinted, the HP All-
in-One will not receive any  more fax calls until you prin t or delete the faxes from
memory. You might also want to delete the faxes in memory for security or privacy
purposes.
You can choose to reprint one or reprint all faxes in memory. For example, you might
need to reprint your faxes if you lost the copy of your last printout.
To reprint faxes in memory from the control panel
1. Make sure you have paper loaded in the input tray.
2. Press  Setup.
3. Press 
 to highlight  Tools, and then press  OK.
The  Tools  menu appears.
4. Press 
 to highlight  Reprint Faxes in Memory , and then press OK.
The  Reprint  menu appears.
5. Do one of the following:
To reprint one  fax from memory
a .Press 
 to highlight  One Fax, and then press  OK.
The  Select Fax  menu appears.
b .Press 
 to highlight a fax number, and then press  OK.
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To reprint all faxes in memory
▲Press 
 to highlight  All faxes in memory , and then press OK.
6. If you want to stop reprinting the faxes in memory, press  Cancel.
To delete all the faxes in me mory from the control panel
1. Press  Setup.
2. Press 
 to highlight  Tools, and then press  OK.
The  Tools  menu appears.
3. Press 
 to highlight  Clear Fax Log , and then press  OK.
NOTE: You can also delete any faxes stored in memory by turning off the HP All-in-
One. Press the  On button to turn off th e HP All-in-One. All  faxes stored in memory
will be deleted from memory when you turn off the power to the HP All-in-One.
Related topics
“
Set up backup fax reception” on page 141
Poll to receive a fax
Polling allows the HP All-in-One to ask another fax machine to send a fax that it has in
its queue. When you use the  Poll to Receive feature, the HP All-in-One calls the
designated fax machine and requests the fax from it. The designated fax machine must
be set for polling and have a fax ready to send.
NOTE: The HP All-in-One does not support polling pass codes. Polling pass codes
are a security feature that require the receiving fax machine to provide a pass code
to the device it is polling in order to receive the fax. Make sure the device you are
polling does not have a pass code set up or the HP All-in-One will not be able to
receive the fax.
To set up poll to receive  a fax from the control panel
1. Press the  Fax Menu  button twice to advance to the  Fax Menu.
2. Press 
 to highlight  Poll to Receive , and then press  OK.
3. When prompted, enter the fax number of the other fax machine.
4. Press  Start Fax Black  or Start Fax Color .
NOTE:If you press  Start Fax Color  but the sender sent the fax in black and
white, the HP All-in-One prints the fax in black and white.
Forward faxes to another number
You can set up the HP All-in-One to forward your faxes to another fax number. If you
receive a color fax, the HP All-in-One forwards the fax in black and white.
HP recommends that you verify the number you are forwarding to is a working fax line.
Send a test fax to ma ke sure the fax machine is able to receive your forwarded faxes.
Receive a fax 143
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To forward faxes from the control panel
1.Press  Setup.
2. Press 
 to highlight  Advanced Fax Setup , and then press OK.
The  Advanced Fax Setup  menu appears.
3. Press 
 to highlight  Fax Forwarding , and then press OK.
The  Fax Forwarding  menu appears.
4. Press 
 until  On-Forward  or On-Print & Forward  appears, and then press  OK.
• Choose  On-Forward  if you want to forward the fax to another number without
printing a backup copy on the HP All-in-One.
NOTE: If the HP All-in-One is not able to forward the fax to the designated
fax machine (if it is not turned on, for example), the HP All-in-One will print the
fax. If you set up the HP All-in-One to print error reports for received faxes, it
will also print an error report.
• Choose  On-Print & Forward  to print a backup copy of your received fax on the
HP All-in-One while forwarding the fax to another number.
5. At the prompt, enter the number of the fax machine that will receive the forwarded
faxes, and then press  OK.
6. At the prompt, enter a start time and date and a stop time and date, and then press
OK.
If the HP All-in-One loses power when  Fax Forwarding is set up, the HP All-in-One
saves the  Fax Forwarding  setting and phone number. When power is restored to
the device, the  Fax Forwarding  setting is still On.
NOTE: You can cancel fax forwarding by pressing  Cancel on the control panel
when the  Fax Forwarding  message is visible on the  display, or you can select
Off  from the  Fax Forwarding  menu.
Set the paper size for received faxes
You can select the paper size  for received faxes. The paper size you select should match
what is loaded in your input tray. Faxes can be printed on letter, A4, or legal paper only.
NOTE: If an incorrect paper size is loaded in the input tray when you receive a fax,
the fax does not print and an error message appears on the display. Load letter, A4,
or legal paper, and then press  OK to print the fax.
To set the paper size for received faxes from the control panel
1. Press  Setup.
2. Press 
 to highlight  Basic Fax Setup , and then press OK.
The  Basic Fax Setup  menu appears.
3. Press 
 to highlight  Fax Paper Size , and then press  OK.
The  Fax Paper Size  menu appears.
4. Press 
 to highlight an option, and then press  OK.
Set up the HP All-in-One to check th e paper type before printing faxes
By default, the HP All-in-One checks the paper type before  printing a fax to ensure plain
paper is loaded in the input tray. This prevents wasted paper and ink that might result
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144 Use the fax features
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from printing faxes on photo or transparency paper left in the input tray from a previous
job.
If you have plain paper loaded and the HP All-in-One is erroneously detecting your paper
as a type other than plain, you can change the Paper Checking setting, so this detection
does not take place before printing faxes.
NOTE: The HP All-in-One always checks the  paper size before printing faxes,
regardless of the  Paper Checking setting. This is to preven t ink from overprinting into
the device if a full-size fax was printed on small-size paper.
To turn off paper checking from the control panel
1. Press  Setup.
2. Press 
 to highlight  Basic Fax Setup , and then press OK.
3. Press 
 to highlight  Paper Checking , and then press OK.
4. Press 
 to highlight  Off, and then press  OK.
Set automatic reductio n for incoming faxes
The Automatic Reduction  setting determines what the HP All-in-One does if it receives
a fax that is too large for the default paper size. This setting is turned on by default, so
the image of the incoming fax is reduced to fit on one page, if possible. If this feature is
turned off, information that does not fit on the first page is printed on a second page.
Automatic Reduction  is useful when you receive a legal-size fax and letter-size paper
is loaded in the input tray.
To set automatic reduction from the control panel
1. Press  Setup.
2. Press 
 to highlight  Advanced Fax Setup , and then press OK.
The  Advanced Fax Setup  menu appears.
3. Press 
 to highlight  Automatic Reduction , and then press OK.
The  Automatic Reduction  menu appears.
4. Press 
 to highlight  Off or  On.
5. Press  OK.
Block junk fax numbers
If you subscribe to a caller ID service through your phone provider, you can block specific
fax numbers, so the HP All-in-One does not print faxes received from those numbers in
the future. When an incoming fax call is received, the HP All-in-One compares the number
to the list of junk fax numbers you set up to determine if the call should be blocked. If the
number matches a number in the blocked fax numbers list, the fax is not printed. (The
maximum number of fax numbers you can block varies by model.)
This section contains the following topics:
•
Set the junk fax mode
•
Add numbers to the junk fax list
•
Remove numbers from the junk fax list
Receive a fax 145
Fax
 
						

							
NOTE:This feature is not supported in all countries/regions. If it is not supported in
your country/region,  Junk Fax Blocker Set Up  does not appear in the Basic Fax
Setup  menu.
Set the junk fax mode
By default,  Block Junk Fax  mode is turned On. If you do not subscribe to a caller ID
service through your phone provider, or do not want to use this feature, you can turn off
this setting.
To set the junk fax mode
1. Press  Setup.
2. Press 
 to highlight  Basic Fax Setup , and then press OK.
The  Basic Fax Setup  menu appears.
3. Press 
 to highlight  Junk Fax Blocker Set Up , and then press OK.
The  Junk Fax Blocker Set Up  menu appears.
4. Press 
 to highlight  Block Junk Fax , and then press  OK.
5. Press 
 to highlight  On or  Off, and then press  OK.
Add numbers to the junk fax list
There are two ways to add a number to your junk list. You can select numbers from your
caller ID history, or you can enter new num bers. The numbers in your junk list will be
blocked if  Block Junk Fax  mode is set to On.
To select a number from the caller ID list
1. Press  Setup.
2. Press 
 to highlight  Basic Fax Setup , and then press OK.
The  Basic Fax Setup  menu appears.
3. Press 
 to highlight  Junk Fax Blocker Set Up , and then press OK.
The  Junk Fax Blocker  menu appears.
4. Press 
 to highlight  Add number to Junk List , and then press OK.
The  How to Add  menu appears.
5. Press 
 to highlight  Select number from Caller ID history , and then press OK.
The  Add Numbers  menu appears.
6. Press 
 to scroll through the numbers from which you have received faxes. When
the number you want to block is highlighted, press  OK to select it.
7. When the  Junk Fax Blocker  prompt appears, do one of the following:
• If you want to add another number to the list of junk fax numbers , repeat
steps 4 through 6.
• If you are done , press Back.
To manually enter a number to block
1. Press  Setup.
2. Press 
 to highlight  Basic Fax Setup , and then press OK.
The  Basic Fax Setup  menu appears.
Chapter 11
146 Use the fax features
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3.Press  to highlight  Junk Fax Blocker Set Up , and then press OK.
The  Junk Fax Blocker  menu appears.
4. Press 
 to highlight  Add number to Junk List , and then press OK.
The  How to Add  menu appears.
5. Press 
 to highlight  Enter new number , and then press OK.
The  Enter Junk Number  menu appears.
6. Use the keypad to enter a fax number to block, and then press  OK.
Make sure you accurately enter the caller ID of the number you want to block. On
many junk faxes, the number that is printed in the fax header is different than the
actual caller ID number.
7. When the  Junk Fax Blocker  prompt appears, do one of the following:
• If you want to add another number to the list of junk fax numbers , repeat
steps 4 through 6.
• If you are done , press Back.
Remove numbers from the junk fax list
If you no longer want to block a fax number, you can remove a number from your junk
fax list.
To remove a number from the junk fax list
1. Press  Setup.
2. Press 
 to highlight  Basic Fax Setup , and then press OK.
The  Basic Fax Setup  menu appears.
3. Press 
 to highlight  Junk Fax Blocker Set Up , and then press OK.
The  Junk Fax Blocker  menu appears.
4. Press 
 to highlight  Remove from Junk List , and then press OK.
The  Remove Numbers  menu appears.
5. Press 
 to scroll through the numbers you have blocked. When the number you want
to remove is highlighted, press  OK to select it.
Fax over the Intern et using IP phone
You might subscribe to a low-cost phone service that allows you to send and receive
faxes with the HP All-in-One by using the Internet. This method is called Fax over Internet
Protocol (FoIP). You probably use a FoIP se rvice (provided by your telephone company)
if you:
• Dial a special access code along with the fax number, or
• Have an IP converter box that connects  to the Internet and provides analog phone
ports for the fax connection.
NOTE: You can only send and receive faxes by connecting a phone cord to the 1-
LINE port on the back of the HP All-in-One, not by connecting the phone cord to the
Ethernet port. This means that your connection to the Internet must be done either
through a converter box (w hich supplies regular analog phone jacks for fax
connections) or your telephone company.
The FoIP service might not work properly when the HP All-in-One is sending and receiving
faxes at high speed (33600 bps). If you experience problems sending and receiving faxes,
Fax over the Internet using IP phone 147
Fax
 
						

							
use a slower fax speed. You can do this by changing the Fax Speed setting from  Fast
(33600)  (the default) to  Medium (14400) .
You should also check with your telephone company to make sure their Internet phone
service supports faxing. If they do not support faxing, you might encounter intermittent
problems when trying to send and receive faxes through the Internet.
Related topics
“
Set the fax speed” on page 30
Stop faxing
You can cancel a fax you are sending or receiving at any time.
To stop faxing from the control panel
▲ Press  Cancel  on the control panel to stop a fax you are sending or receiving. If the
HP All-in-One does not stop faxing, press  Cancel again.
The HP All-in-One prints any pages it has already started printing and then cancels
the remainder of the fax. This can take a few moments.
To cancel a number you are dialing
▲ Press  Cancel  to cancel a number you are currently dialing.
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148 Use the fax features
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12 Print reports and forms
The HP All-in-One enables you to print reports and to control when reports are printed
automatically. You can also print forms such as  ruled papers and checklists.
This section contains the following topics:
•
Print reports
•
Print forms
Print reports
The HP All-in-One allows you to print reports and to control when reports are printed
automatically. Use the reporting features to print self-test reports and fax reports.
NOTE: Some reports might not be available in your country/region.
This section contains the following topics:
•
Print a self-test report
•
Print fax reports
Print a self-test report
If you are experiencing problems with printing , print a self-test report before you replace
the ink cartridges. This report provides useful information on several aspects of your
device, including your ink cartridges.
To print a self-test report
1. Load letter, A4, or legal unused plain white paper into the input tray.
2. Press  Setup.
3. Press 
 to highlight  Print Report , and then press  OK.
4. Press 
 to highlight  Self-Test Report , and then press OK.
The HP All-in-One prints a self-test report, which contains the following information:
• Product information : includes the model number, serial number, and other
product information.
• Revision information : includes the firmware version number.
• Ink delivery system information : displays the approximate ink level of each
installed ink cartridge, the status of each ink cartridge, the date each cartridge
was installed, and the date each cartridge will expire.
• Print quality pattern : displays six color blocks, re presenting each of the six
installed cartridges. Solid, even blocks of  color indicate there are no print quality
problems. When streaks are displayed or  there are missing blocks, clean the print
head using the procedure described in  “
Clean the print head” on page 162. If the
color blocks still show print quality prob lems after cleaning the print head, align
the printer using the procedure described in  “
Align the printer” on page 161. If
Print reports and forms 149
Print reports and forms