HP PhotoSmart C7283 User Manual

							
Chapter 10
130 Use the copy features
Copy
 
						

							
11 Use the fax features
You can use the HP All-in-One to send and receive faxes, including color faxes. You can
set up speed dial entries to send faxes quickly and easily to frequently used numbers.
From the control panel, you can also set a number of fax options, such as resolution and
the contrast between lightness/darkness on the faxes you send.
NOTE:Before you begin faxing, make sure you have set up the HP All-in-One
properly for faxing. You might have already done this as part of the initial setup, by
using either the control panel or the software that came with the HP All-in-One.
You can verify the fax is set up correctly by running the fax setup test from the control
panel. You can access this test from the Setup menu.
This section contains the following topics:
•
Send a fax
•
Receive a fax
•
Fax over the Internet using IP phone
•
Stop faxing
Send a fax
You can send a fax in a variety of ways. Using the control panel, you can send a black-
and-white or color fax from the HP All-in-One. You can also send a fax manually from an
attached phone. This allows you to speak with the recipient before sending the fax.
This section contains the following topics:
•
Send a basic fax
•
Send a fax using speed dials
•
Send a fax manually from a phone
•
Send a fax using monitor dialing
•
Scan a fax to send from memory
•
Schedule a fax to send later
•
Broadcast a fax to multiple recipients
•
Send a color original or photo fax
•
Change the fax resolution and Lighter/Darker settings
•
Send a fax in Error Correction Mode
Send a basic fax
You can easily send a single- or multiple-page black-and-white fax by using the control
panel, as described here.
NOTE: If you need printed confirmation that  your faxes were successfully sent,
enable fax confirmation  before sending any faxes.
Use the fax features 131
Fax
 
						

							
TIP:You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you need to respond to
tone prompts while dialing.
To send a basic fax from the control panel
1. Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
NOTE: If you are sending a multiple-page fax, you must load the originals in the
document feeder tray. You cannot fax a multiple-page document from the glass.
2. Press  Fax Menu .
Enter the fax number by using the keypad, press 
 to redial the last number dialed,
or press 
 to access speed dials.
TIP: To add a pause in the fax number you are entering, press the  Symbols
(*)  button repeatedly until a dash ( -) appears on the display.
3. Press  Start Fax Black .
• If the device detects an original loaded in the automatic document feeder ,
the HP All-in-One sends the document to the number you entered.
• If the device does not detect an original loaded in the automatic document
feeder , the Feeder Empty  prompt appears. Make sure your original is loaded
print side down on the glass, and then press 
 to highlight  Fax original from
scanner glass , and press OK.
TIP: If the recipient reports issues with the quality of the fax you sent, you can
try changing the resolution or contrast of your fax.
Related topics
•“
Send a fax manually from a phone” on page 133
•“
Send a fax using monitor dialing” on page 134
•“
Change the fax resolution and Lighter/Darker settings” on page 137
•“
Print fax confirmation reports” on page 150
•“
Send a color original or photo fax” on page 136
Send a fax using speed dials
You can quickly send a black-and-white or color fax from the HP All-in-One using speed
dials. This section provides instructions for sending the fax in black and white.
Chapter 11
132 Use the fax features
Fax
 
						

							
To send a fax using speed dials from the control panel
1.Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
NOTE: If you are sending a multiple-page fax, you must load the originals in the
document feeder tray. You cannot fax a multiple-page document from the glass.
2. Press  Fax Menu .
3. Press 
 to access speed dials.
4. Press 
 until the appropriate speed dial entry is highlighted, or enter the speed dial
code by using the keypad on the control panel.
Press  OK.
5. Press  Start Fax Black .
• If the device detects an original loaded in the automatic document feeder ,
the HP All-in-One sends the document to the number you entered.
• If the device does not detect an original loaded in the automatic document
feeder , the Feeder Empty  prompt appears. Make sure your original is loaded
print side down on the glass, and then press 
 to highlight  Fax original from
scanner glass , and press OK.
TIP: If the recipient reports issu es with the quality of the fax you sent, you can
try changing the resolution  or contrast of your fax.
Related topics
“
Set up speed dialing” on page 65
Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient before
you send the fax. This is useful if you want  to inform the recipient that you are going to
send them a fax before sending it. When you send a fax manually, you can hear the dial
tones, telephone prompts, or other sounds through the handset on your telephone. This
makes it easy for you to use a ca lling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer
the phone, or the fax machine might take the call. If a person answers the phone, you
can speak with the recipient before sending the fax. If a fax machine answers the call,
you can send the fax directly to the fax machine when you hear the fax tones from the
receiving fax machine.
Send a fax 133
Fax
 
						

							
To send a fax manually from a connected phone
1.Load your originals print side up into the document feeder tray.
NOTE: This feature is not supported if you load your originals on the glass. You
must load your originals in the document feeder tray.
2. Dial the number by using the keypad on the phone that is connected to the HP All-in-
One.
NOTE: Do not use the keypad on the control panel of the HP All-in-One. You
must use the keypad on your phone to dial the recipients number.
3. If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
4. Once you are ready to send the fax, press  Start Fax Black or Start Fax Color .
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on the
line until the fax tran smission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the control panel as you would dial a
regular telephone. When you send a fax using monitor dialing, you can hear the dial tones,
telephone prompts, or other sounds throug h the speakers on the HP All-in-One. This
enables you to respond to prompts while dialing, as well as control the pace of your
dialing.
NOTE: Make sure the fax volume is turned on, or you will not hear a dial tone.
To send a fax using monitor dialing from the control panel
1.Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
2. Press  Start Fax Black  or Start Fax Color .
3. Once you hear the dial tone, enter the number by using the keypad on the control
panel.
4. Follow any prompts that might occur.
Your fax is sent when the receiving fax machine answers.
Related topics
•“
Adjust the volume” on page 26
•“
Set up speed dialing” on page 65
Chapter 11
134 Use the fax features
Fax
 
						

							
Scan a fax to send from memory
You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the fax number you are trying to reach is busy or temporarily
unavailable. The HP All-in-One scans the originals into memory and sends them once it
is able to connect to the receiving fax machine. After the HP All-in-One scans the pages
into memory, you can immediately remove the originals from the document feeder tray.
To scan a fax to send from memory
1.Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
2. Press the  Fax Menu  button twice to advance to the  Fax Menu.
3. Press 
 until  Scan and Fax  is highlighted, and then press  OK.
4. Enter the fax number by using the keypad.
5. Press  Start Fax Black .
NOTE:If you press  Start Fax Color , the fax will be sent in black and white and
a message appears on the display.
The HP All-in-One scans the originals into memory and sends the fax when the
receiving fax mach ine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This enables
you to send a black-and-white fax late in the evening, when phone lines are not as busy
or phone rates are lower, for example. The HP All-in-One automatically sends your fax
at the specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE:You cannot schedule a color fax due to memory limitations.
To schedule a fax from the control panel
1.Load your originals print side up into the document feeder tray.
2. Press the  Fax Menu  button twice to advance to the  Fax Menu.
3. Press 
 until  Send Fax Later  is highlighted, and then press  OK.
4. Enter the send time by using the numeric keypad, and then press  OK. If prompted,
press  1 for  AM, or  2 for  PM.
5. Enter the fax number by using the keypad.
6. Press  Start Fax Black .
The HP All-in-One scans all pages and the scheduled time appears on the display.
The HP All-in-One sends the fax at the scheduled time.
Send a fax 135
Fax
 
						

							
To cancel a scheduled fax
1.Press the  Fax Menu  button twice to advance to the  Fax Menu.
2. Press 
 to highlight  Send Fax Later  and then press OK.
The  Fax Is Scheduled  screen appears.
3. Press 
 to highlight  Cancel scheduled fax  and press OK.
NOTE: You can also cancel the scheduled fax by pressing  Cancel on the control
panel when the  Send Fax Later  message is visibl e on the display.
Broadcast a fax to multiple recipients
You can send a fax to multiple recipients without first setting up a group speed dial.
NOTE:The list of recipients you  specify for this fax is not saved and only works for
sending faxes in black.  If you intend to send other faxe s to the same recipient list, you
should create a group speed dial list.
To broadcast a fax to multiple recipients from the control panel
1. Press  Fax Menu  twice to advance to the  Fax Menu screen.
2. Press 
 to highlight  Broadcast Fax , and press OK.
The  Enter Fax Number  screen appears.
3. Enter the fax number by using the keypad, or press 
 to access speed dials.
NOTE: You can add up to 20 individual fax numbers.
4.Press  Start Fax Black .
5. When prompted, load your originals print side up and top first in the center of the
document feeder tray.
6. Press  Start Fax Black  again.
Related topics
“
Set up group speed dial entries” on page 66
Send a color original or photo fax
You can fax a color original or photo from the HP All-in-One. If the HP All-in-One
determines that the recipients fax machine only supports black-and-white faxes, the
HP All-in-One sends the fax in black and white.
HP recommends that you use only color originals for color faxing.
Chapter 11
136 Use the fax features
Fax
 
						

							
To send a color fax from the control panel
1.Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
NOTE: If you are sending a multiple-page fax, you must load the originals in the
document feeder tray. You cannot fax a multiple-page document from the glass.
2. Enter the fax number by using the keypad.
TIP: To add a pause in the fax number you are entering, press the  Symbols
(*)  button repeatedly until a dash ( -) appears on the display.
3. Press  Start Fax Color .
• If the device detects an original loaded in the automatic document feeder ,
the HP All-in-One sends the document to the number you entered.
• If the device does not detect an original loaded in the automatic document
feeder , the Feeder Empty  prompt appears. Make sure your original is loaded
print side down on the glass, and then press 
 to highlight  Fax original from
scanner glass , and press OK.
NOTE: If the recipients fax mach ine only supports black-and-white faxes, the HP All-
in-One automatically sends the fax in black and white. A message appears after the
fax has been sent indicating that the fax was sent in black and white. Press  OK to
clear the message.
Change the fax resolution and  Lighter/Darker settings
You can change the  Resolution and Lighter/Darker  settings for documents that you are
faxing.
NOTE: These settings do not affect copy settings. Copy resolution and lightness/
darkness are set independently from fax resolution and lightness/darkness. Also, the
settings that you change from the control panel do not affect faxes you send from your
computer.
This section contains the following topics:
•
Change the fax resolution
•
Change the Lighter/Darker setting
•
Set new default settings
Change the fax resolution
The  Resolution  setting affects the transmission speed and quality of faxed black-and-
white documents. If the receiving fax machine does not support the resolution you have
chosen, the HP All-in-One sends faxes at the highest resolution supported by the
receiving fax machine.
NOTE: You can only change the resolution for faxes that you are sending in black
and white. The HP All-in-One sends all color faxes using  Fine resolution.
Send a fax 137
Fax
 
						

							
The following resolution settings are available for sending faxes: Fine, Very Fine ,
Photo , and Standard .
• Fine : provides high-quality text suitable for faxing most documents. This is the default
setting. When sending faxes in color, the HP All-in-One always uses the  Fine setting.
• Very Fine : provides the best quality fax when you are faxing documents with very
fine detail. If you choose  Very Fine, be aware that the faxing process takes longer to
complete and you can only send black-and-white faxes using this resolution. If you
send a color fax, it will be sent using  Fine resolution instead.
• Photo : provides the best quality fax when sending photographs in black and white.
If you choose  Photo, be aware that the faxing process takes longer to complete.
When faxing photographs in black and white, HP recommends that you choose
Photo .
• Standard : provides a lower quality fax so that the faxing process will take less time
to complete.
When you exit the Fax menu, this option returns to the default setting unless you set your
changes as the default.
To change the resolution from the control panel
1. Press  Fax Menu .
The  Enter Fax Number  screen appears.
2. Enter the fax number by using the keypad, press 
 to redial the last number dialed,
or press 
 to access speed dials.
3. Press  Fax Menu  again.
The  Fax Menu  appears.
4. Press 
 to highlight  Resolution, and then press  OK.
Press 
 to highlight a resolution setting, and then press  OK.
5. Press  Start Fax Black .
NOTE:If you press  Start Fax Color , the fax will be sent using the  Fine setting.
6.When prompted, load your originals print side up and top first in the center of the
document feeder tray.
7. Press  Start Fax Black  again.
Related topics
“
Set new default settings” on page 139
Change the  Lighter/Darker  setting
You can change the contrast of a fax to be darker or lighter than the original. This feature
is useful if you are faxing a document that is faded, washed out, or handwritten. You can
darken the original by adjusting the contrast.
NOTE: The Lighter/Darker  setting applies to black and white faxes only, not color
faxes.
When you exit the Fax menu, this option returns to the default setting unless you set your
changes as the default.
Chapter 11
138 Use the fax features
Fax
 
						

							
To change the Lighter/Darker setting from the control panel
1.Press  Fax Menu .
The  Enter Fax Number  screen appears.
2. Enter the fax number by using the keypad, press 
 to redial the last number dialed,
or press 
 to access speed dials.
3. Press  Fax Menu  again.
The  Fax Menu  appears.
4. Press 
 to highlight  Lighter/Darker , and then press  OK.
The  Lighter/Darker  menu appears.
5. Press 
 to lighten the fax or press  to darken it.
The indicator moves to the left or right as you press an arrow.
6. Press  Start Fax Black .
7. When prompted, load your originals print side  up and top first in the center of the
document feeder tray.
8. Press  Start Fax Black  again.
Related topics
“
Set new default settings” on page 139
Set new default settings
You can change the default value for the  Resolution and Lighter/Darker  settings
through the control panel.
To set new defaul t settings from the control panel
1. Press  Fax Menu  until the Fax Menu  appears.
You might need to press  Fax Menu more than once to  display this menu.
2. Make your changes to  Resolution and Lighter/Darker .
3. Press 
 to highlight  Set As New Defaults , and then press OK.
Send a fax in Error Correction Mode
Error Correction Mode  (ECM) prevents loss of data due to poor phone lines by detecting
errors that occur during transmission and automatically requesting retransmission of the
erroneous portion. Phone charges are unaffected, or might even be reduced, on good
phone lines. On poor phone lines, ECM might increase sending time and phone charges,
but sends the data much more reliably. The default setting is  On. Turn ECM off only if it
increases phone charges substantially, and  you can accept poorer quality in exchange
for reduced charges.
Before turning the ECM setting off, consider the following. If you turn ECM off
• The quality and transmission speed of faxes you send and receive are affected.
• The  Fax Speed  is automatically set to  Medium (14400).
• You will no longer be able to send or receive faxes in color.
Send a fax 139
Fax