HP Officejet 7413 User Manual

							
4 Do you receive voice calls at the same phone number you will use for fax calls onyour HP all-in-one?
❑Yes, I receive voice calls.
❑ No.
Please continue answering questions.
5 Do you have a PC modem on the same phone line as your HP all-in-one?
❑Yes, I have a PC modem.
❑ No.
If you answer Yes to any of the following questions, you are using a PC modem:
– Do you send and receive faxes directly to and from your computer software programs through a dial-up connection?
– Do you send and receive e-mail messages on your computer through a dial-up connection?
– Do you access the Internet from your computer through a dial-up connection?
Please continue answering questions.
6 Do you have an answering machine that answers voice calls at the same phone
number you will use for fax calls on your HP all-in-one?
❑Yes, I have an answering machine.
❑ No.
Please continue answering questions.
7 Do you subscribe to a voice mail service through your telephone company at the same phone number you will use  for fax calls on your HP all-in-one?
❑ Yes, I have a voice mail service.
❑ No.
After you have completed answering the questions, proceed to the next section to
select your fax setup case.
Select your fax setup case
Now that you have answered all of the questions about the equipment and services
that share the phone line with your HP  all-in-one, you are ready to choose the best
setup case for your home or office.
From the first column in the following table, choose the combination of equipment and
services applicable to your home or office  setting. Then look up the appropriate setup
case in the second or third column based on your phone system. Step-by-step
instructions are included for each case later in this chapter.
If you have answered all of the questions in the previous section and have none of the
described equipment or services, choose None from the first column in the table.
Note If your home or office setup is not described in this chapter, set up the HP all-in-
one as you would a regular analog phone.  Make sure you use the phone cord
supplied in the box to connect one end to your telephone wall jack and the other
end to the port labeled 1-LINE on the  back of your HP all-in-one. If you use
another phone cord, you might experience problems sending and receiving
faxes.
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Other equipment/services
sharing your fax lineRecommended fax setup for
parallel-type phone systemsRecommended fax setup
for serial-type phone
systems
None
(You answered No to all
questions.)Case A: Separate fax line (no
voice calls received)Case A: Separate fax line
(no voice calls received)
DSL service
(You answered Yes to question 1
only.)Case B: Set up your HP all-in-
one with DSLCase B: Set up your HP all-
in-one with DSL
PBX or ISDN system
You answered Yes to question 2
only.)Case C: Set up your HP all-in-
one with a PBX phone system
or an ISDN lineCase C: Set up your HP all-
in-one with a PBX phone
system or an ISDN line
Distinctive ring service
(You answered Yes to question 3
only.)Case D: Fax with a distinctive
ring service on the same lineCase D: Fax with a
distinctive ring service on the
same line
Voice calls
(You answered Yes to question 4
only.)Case E: Shared voice/fax lineCase E: Shared voice/fax
line
Voice calls and voice mail
service
(You answered Yes to questions
4 and 7 only.)Case F: Shared voice/fax line
with voice mailCase F: Shared voice/fax
line with voice mail
PC modem
(You answered Yes to question 5
only.)Case G: Fax line shared with
PC modem (no voice calls
received)Not applicable.
Voice calls and PC modem
(You answered Yes to questions
4 and 5 only.)Case H: Shared voice/fax line
with PC modemNot applicable.
Voice calls and answering
machine
(You answered Yes to questions
4 and 6 only.)Case I: Shared voice/fax line
with answering machineNot applicable.
Voice calls, PC modem, and
answering machine
(You answered Yes to questions
4, 5, and 6 only.)Case J: Shared voice/fax line
with PC modem and
answering machineNot applicable.
Voice calls, PC modem, and
voice mail serviceCase K: Shared voice/fax line
with PC modem and voice
mailNot applicable.
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Fax setup
 
						

							
Other equipment/services
sharing your fax lineRecommended fax setup for
parallel-type phone systemsRecommended fax setup
for serial-type phone
systems
(You answered Yes to questions
4, 5, and 7 only.)
Case A: Separate fax line (no voice calls received) 
If you have a separate phone line on which you receive no voice calls, and you have no
other equipment connected on this phone  line, connect your HP all-in-one as described
in this section.
Back view of the HP all-in-one
1Telephone wall jack
2Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one  with a separate fax line
1 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
2 Set up the HP all-in-one to answer incoming calls automatically. Press the  Auto
Answer  button until the light is on.
3 (Optional) Change the  Rings to Answer setting to one ring or two rings.
For information on changing this setting, see  Set the number of rings before
answering .
4 Run a fax test. For information, see  Test your fax setup.
When the phone rings, your HP all-in-one will answer automatically after the number of
rings you set in the  Rings to Answer setting. Then it will begin emitting fax reception
tones to the sending fax machine and receive the fax.
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80 HP Officejet 7300/7400 series all-in-one
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Case B: Set up your HP all-in-one with DSL     
If you have a DSL service through your telephone company, use the instructions in this
section to connect a DSL filter between the  telephone wall jack and your HP all-in-one.
The DSL filter removes the digital signal  that can interfere with your HP all-in-one from
communicating properly with the phone line. (DSL might be called ADSL in your
country/region.)
Caution If you have a DSL line and you  do not connect the DSL filter, you will
not be able to send and receive faxes with your HP all-in-one.
Back view of the HP all-in-one
1Telephone wall jack
2DSL filter and cord supplied by your DSL provider
3Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one with DSL
1 Obtain a DSL filter from your DSL provider.
2 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to the open port on the DSL filter, then  connect the other end to the port labeled
1-LINE on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office.
3 Connect the DSL filter cord to the telephone wall jack.
4 Run a fax test. For information, see  Test your fax setup.
Case C: Set up your HP  all-in-one with a PBX phone system
or an ISDN line         
If you are using either a PBX phone system or an ISDN converter/terminal adapter,
make sure you do the following:
●If you are using either a PBX or an ISDN converter/terminal adaptor, connect the
HP all-in-one to the port that is designated for fax and phone use. Also, make sure
that the terminal adapter is set to the correct switch type for your country/region, if
possible.
User Guide 81
Fax setup
 
						

							
NoteSome ISDN systems allow you to configure the ports for specific phone
equipment. For example, you might have assigned one port for telephone
and Group 3 fax and another port for multiple purposes. If you have
problems when connected to the fax/phone port of your ISDN converter, try
using the port designated for multiple purposes; it might be labeled multi-
combi or something similar.
● If you are using a PBX phone system, set the call waiting tone to off.
Caution Many digital PBX systems include a call-waiting tone that is
factory-set to on. The call waiting tone will interfere with any fax
transmission, and you will not be able to send or receive faxes with your
HP all-in-one. Refer to the documentation that came with your PBX phone
system for instructions on how to turn off the call-waiting tone.
● If you are using a PBX phone system, dial the number for an outside line before
dialing the fax number.
● Make sure you use the supplied cord to  connect from the telephone wall jack to
your HP all-in-one, you might not be able to fax successfully. This special phone
cord is different from the phone cords you  might already have in your home or
office. If the supplied phone cord is too short, see  The phone cord that came with
my HP all-in-one is not long enough  for information on extending it.
Case D: Fax with a distinctive ring service on the same
line     
If you subscribe to a distinctive ring service (through your telephone company) that
allows you to have multiple phone numbers on one phone line, each with a different ring
pattern, connect your HP all-in-one as described in this section.
Back view of the HP all-in-one
1Telephone wall jack
2Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one with a distinctive ring service
1 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
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CautionIf you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
2 Set the HP all-in-one to answer incoming calls automatically. Press the  Auto
Answer  button until the light is on.
3 Change the  Answer Ring Pattern  setting to the pattern that has been assigned to
your fax number by the telephone company, for example, double rings or triple
rings.
For information on changing this setting, see  Change the answer ring pattern
(distinctive ringing) .
Note Your HP all-in-one is factory-set to answer all  ring patterns. If you do not set
the correct ring pattern assigned to your fax number by the telephone
company, your HP all-in-one might answer both  voice calls and fax calls or
it might not answer at all.
4 (Optional) Change the  Rings to Answer setting to one ring or two rings.
For information on changing this setting, see  Set the number of rings before
answering .
5 Run a fax test. For information, see  Test your fax setup.
Your HP all-in-one will automatically answer incoming calls that have the ring pattern
you selected ( Answer Ring Pattern  setting) after the number of rings you selected
( Rings to Answer  setting). Then it will begin emitting fax reception tones to the sending
fax machine and receive the fax.
Case E: Shared voice/fax line 
If you receive both voice calls and fax calls  at the same phone number, and you have
no other office equipment (or voice mail)  on this phone line, connect your HP all-in-one
as described in this section.
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Fax setup
 
						

							
Back view of the HP all-in-one
1Telephone wall jack
2Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
3Optional phone for the HP all-in-one
To set up your HP all-in-one with a shared voice/fax line
1 Using the phone cord supplied in the box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
2 Do one of the following, depending on your phone system: – If you have a parallel-type phone system, remove the white plug from the portlabeled 2-EXT on the back of your  HP all-in-one, and then connect a phone
to this port.
– If you have a serial-type phone system,  you might plug your phone directly to
the telephone wall jack.
3 Now you need to decide how you want the HP all-in-one to answer calls, automatically or manually:
– If you set up the HP all-in-one to answer calls automatically, it answers all
incoming calls and receives faxes. Your HP all-in-one will not be able to
distinguish between fax and voice calls in this case; if you suspect the call is a
voice call, you will need to answer it before the HP all-in-one answers the call.
To answer fax calls automatically, press the  Auto Answer button until the
light is on.
– If you set up the HP all-in-one to answer faxes manually, you must be available to respond in person to incoming fax calls or your HP all-in-one cannot receive
faxes.
To answer fax calls manually, press the  Auto Answer button until the light is
off.
4 Run a fax test. For information, see  Test your fax setup.
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Fax setup
 
						

							
If you pick up the phone before the HP all-in-one and hear fax tones from a sending fax
machine, you will need to answer the fax call manually. For information, see  Receive a
fax manually .
Case F: Shared voice/fax line with voice mail     
If you receive both voice calls and fax calls  at the same phone number, and you also
subscribe to a voice mail service through your telephone company, connect your
HP all-in-one as described in this section.
Note You cannot receive faxes automatically if you have a voice mail service at the
same phone number you use for fax calls. You must receive faxes manually; this
means you must be available to respond in person to incoming fax calls. If you
want to receive faxes automatically instead, contact your telephone company to
subscribe to a distinctive ring service, or to obtain a separate phone line for
faxing.
Back view of the HP all-in-one
1Telephone wall jack
2Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one with voice mail
1 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
2 Set up the HP all-in-one to answer incoming calls manually. Press the  Auto
Answer  button until the light is off.
3 Run a fax test. For information, see  Test your fax setup.
You must be available to respond in person to incoming fax calls, or your HP all-in-one
cannot receive faxes. For information on receiving faxes manually, see  Receive a fax
manually .
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Fax setup
 
						

							
Case G: Fax line shared with PC modem (no voice calls
received)     
If you have a fax line on which you receive no voice calls, and you also have a PC
modem connected on this line, connect your HP all-in-one as described in this section.
Since your PC modem shares the phone line  with your HP all-in-one, you will not be
able to use both your PC modem  and your HP all-in-one simultaneously. For example,
you cannot use your HP all-in-one for faxing if  you are using your PC modem to send an
e-mail or access the Internet.
Back view of the HP all-in-one
1Telephone wall jack
2Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
3Computer with modem
To set up your HP all-in-one with a PC modem
1 Remove the white plug from the port labeled 2-EXT on the back of your HP all- in-one.
2 Find the phone cord that connects from  the back of your computer (your PC
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the port labeled 2-EXT on the back of your HP all-in-one.
3 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
4 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.
Caution If you do not turn off the auto fax receive setting in your PC
modem software, your HP all-in-one will not be able to receive faxes.
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5 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto
Answer  button until the light is on.
6 (Optional) Change the  Rings to Answer setting to one ring or two rings.
For information on changing this setting, see  Set the number of rings before
answering .
7 Run a fax test. For information, see  Test your fax setup.
When the phone rings, your HP all-in-one will answer automatically after the number of
rings you set in the  Rings to Answer setting. Then it will begin emitting fax reception
tones to the sending fax machine and receive the fax.
Case H: Shared voice/fax line with PC modem     
If you receive both voice calls and fax calls  at the same phone number, and you also
have a PC modem connected on this  phone line, connect your HP all-in-one as
described in this section.
Since your PC modem shares the phone line  with your HP all-in-one, you will not be
able to use both your PC modem  and your HP all-in-one simultaneously. For example,
you cannot use your HP all-in-one for faxing if  you are using your PC modem to send an
e-mail or access the Internet.
There are two different ways to set up  your HP all-in-one with your computer based on
the number of phone ports on your computer. Before you begin, check your computer to
see if it has one or two phone ports:
● If your computer has only one  phone port, see the next section,  Set up your
HP all-in-one to a computer with one phone port . You will need to purchase a
parallel splitter in order to send and receive faxes successfully and use your PC
modem. (Do not use a 2-line phone splitter  or a serial splitter.) You will also need
three additional phone cords. You can purchase a parallel splitter and additional
phone cords from an electronics store that carries phone accessories.
● If your computer has  two phone ports, see  Set up your HP all-in-one to a computer
with two phone ports .
Set up your HP all-in-one to  a computer with one phone port
This section describes how to set up your  HP all-in-one with a PC modem if your
computer has only one phone port.
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Fax setup