HP Officejet 7413 User Manual

							
Receive a fax  
Your HP all-in-one can receive faxes automatically or manually, depending on the
answer mode that you set. If the light next to the Auto Answer button is on, your
HP all-in-one automatically answers incoming calls and receive faxes. If the light is off,
you need to receive faxes manually. For more information on the answer mode, see
Set up the HP all-in-one to receive faxes .
Tip You can set up the HP all-in-one to print  received faxes on both sides of the page
to save paper. For information, see  Set up the HP all-in-one to print single- or
two-sided faxes .
Note If you have installed a photo or gray  photo print cartridge for printing photos, you
might want to replace it with the  black print cartridge when receiving faxes. See
Work with print cartridges .
Set the number of rings before answering    
You can specify how many rings  should occur before your HP all-in-one automatically
answers the incoming call.
Note This setting only applies if your HP all-in-one is set to receive faxes
automatically.
The  Rings to Answer  setting is important if you have an answering machine on the
same phone line as your HP all-in-one. The answering machine must answer the call
before your HP all-in-one. The number of rings to answer for the HP all-in-one should
be greater than the number of rings to answer for the answering machine.
For example, set your answering machine to answer in 4 rings and your HP all-in-one to
answer in the maximum number of rings supported by your device. (The maximum
number of rings varies by country/region.) In this setup, the answering machine will
answer the call and the HP all-in-one will monitor the line. If the HP all-in-one detects
fax tones, the HP all-in-one will receive the fax. If the call is a voice call, the answering
machine will record the incoming message.
To set the number of rings before answering from the control panel
1 Press  Setup.
2 Press  4, and then press  3.
This displays the  Basic Fax Setup  menu and then Rings to Answer .
3 Enter the appropriate number of rings by using the keypad.
4 Press  OK to accept the setting.
Set up the HP all-in-one to print single-  or two-sided faxes     
If you have an HP two-sided printing accessory installed, you can print two-sided faxes.
For information on loading paper in your accessory, read and follow the instructions
that came with the accessory.
TipYou can also send two-sided originals by using the automatic document feeder.
For more information, see  Send two-sided originals.
1 Make sure you have paper loaded in the input tray.
2 Press  Two-Sided , and then press  3.
This displays the  Select Function menu and then selects  Fax Print.
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TipYou can also access two-sided printing for faxes by pressing  Setup, 4 , and
then  6.
3 Select one of the following options: – If you want to print on one side of the page, press  1 to select  1-Sided Output .
– If you want to print on  both sides of the page, press  2 to select  2-Sided
Output .
Note If you select  2, make sure you do not remove the pages from the output
tray before the HP all-in-one finishes printing the fax. The HP all-in-one
prints the front side of the page, places it in the output tray, and then
picks it back up to print the opposite  side. After both sides of every page
have been printed, you can remove the fax.
4 Press  OK.
The HP all-in-one uses this setting to print all faxes.
Receive a fax manually           
If you set up your HP all-in-one to receive faxes manually (the  Auto Answer light is off)
or you answer the phone and hear fax tones, use the instructions in this section to
receive faxes.
You can receive faxes manually from a phone that is:
● Directly connected to the HP all-in-one (on the 2-EXT port)
● On the same phone line, but is not connected to the HP all-in-one
1 Make sure the HP all-in-one is turned on and you have paper loaded in the input tray.
2 Remove any originals from the document feeder tray.
3 Set the  Rings to Answer  setting to a high number to allow you to answer the
incoming call before the HP all-in-one answers.  Or, set your HP all-in-one to
answer faxes manually.
For information on setting the number of rings to answer, see  Set the number of
rings before answering . For information on setting the HP all-in-one to answer
faxes manually, see  Set the answer mode .
4 Do one of the following:
– If your phone is on the same phone line  (but not plugged into the back of the
HP all-in-one) and you hear fax tones from  a sending fax machine, wait 5 - 10
seconds before pressing  1 2 3 on your phone. If the HP all-in-one does not
begin receiving the fax, wait several more seconds and press  1 2 3 again.
Note When the HP all-in-one receives an incoming call, it displays  Ringing
on the color graphics display. If you pick up the phone,  Phone-Off
Hook  appears after a few seconds. You must wait until this message
appears before pressing  1 2 3 on your phone or you will not be able to
receive the fax.
– If your phone is plugged directly into the back of the HP all-in-one and you hear fax tones from a sending fax machine, press the  Start Fax Black or
Start Fax Color  button on the control panel.
– If you are currently on the phone  with the sender using a phone connected to
the HP all-in-one, instruct them to press Start on their fax machine first. After
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you hear fax tones from the sending fax machine, press the Start Fax Black
or  Start Fax Color  button on the control panel.
Note If you press  Start Fax Color  but the sender sent the fax in black and
white, the HP all-in-one prints the fax in black and white.
Poll to receive a fax    
Polling allows your HP all-in-one to ask another fax machine to send a fax that it has in
its queue. When you use the  Poll to Receive feature, the HP all-in-one calls the
designated fax machine and requests the fax from it. The designated fax machine must
be set for polling and have a fax ready to send.
Note The HP all-in-one does not support polling pass codes. This is a security feature
that requires the receiving fax machine (your HP all-in-one) to provide a pass
code to the device it is polling in order to receive the fax. Make sure the device
you are polling does not have a pass code set up (or changed the default pass
code) or the HP all-in-one will not be able to receive the fax.
1 In the Fax area, press  Menu.
This displays the  Fax Menu.
2 Press  6 to select  Poll to Receive .
3 Enter the fax number of the other fax machine.
4 Press  Start Fax Black  or Start Fax Color .
Note If you press  Start Fax Color  but the sender sent the fax in black and white,
the HP all-in-one prints the fax in black and white.
Set the date and time     
You can set the date and time from the control panel. When a fax is transmitted, the
current date and time are printed along with the fax header. The date and time format is
based on the language and country/region setting.
Note If your HP all-in-one loses power, you will  need to reset the date and time.
1 Press  Setup.
2 Press  4, and then press  1.
This displays the  Basic Fax Setup  menu and then selects  Date and Time.
3 Enter the month, day, and year by pressing the appropriate numbers on the keypad. Depending on your country/region setting, you might enter the date in a
different order.
The underline cursor is presented initially beneath the first digit; it automatically
advances to the next digit when you press a button. The time prompt automatically
appears after you enter the last digit of the date.
4 Enter the hours and minutes. If your time is displayed in the 12-hour format, the  AM or PM prompt automatically
appears after you enter the last digit.
5 If prompted, press  1 for AM, or  2 for PM.
The new date and time settings appear on the color graphics display.
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Set the fax header   
The fax header prints your name and fax number on the top of every fax you send. We
recommend that you set up the fax header by using the  Fax Setup Wizard (Windows
users) or the  Setup Assistant  (Macintosh users) during the  HP Image Zone software
installation.
You can also set up or change  the fax header from the control panel.
The fax header information is required by law in many countries/regions.
1 Press  Setup.
2 Press  4, and then press  2.
This displays the  Basic Fax Setup  menu and then selects  Fax Header.
3 Enter your personal or company name. For information on entering text from the control panel, see  Enter text and symbols.
4 When you are finished entering your personal or company name, select  Done on
the visual keyboard, and then press  OK.
5 Enter your fax number by using the numeric keypad.
6 Press  OK.
You might find it easier to enter fax header information by using the  HP Director that
came with your  HP Image Zone  software. In addition to entering fax header
information, you can also enter cover page information  that will be used when you send a
fax from your computer and attach a  cover page. For more information, see the
onscreen HP Image Zone Help  that came with your HP Image Zone software.
Enter text and symbols           
You can enter text and symbols from the  control panel by using the visual keyboard
that appears automatically on the color graphics display when setting up your fax
header information or speed-dial entries. You can also use the keypad on the control
panel to enter text and symbols.
You can also enter symbols from the keypad  when you dial a fax or phone number.
When the HP all-in-one dials the number, it will interpret the symbol and respond
accordingly. For example, if you enter a dash in the fax number, the HP all-in-one will
pause before dialing the remainder of the number. A pause is useful if you need to
access an outside line before dialing the fax number.
Note If you want to enter a symbol in your  fax number, such as a dash, you will need
to enter the symbol by using the keypad.
Enter text using the visual keyboard
You can enter text or symbols by using the visual keyboard that automatically appears
on the color graphics display when you need to enter text. For example, the visual
keyboard automatically appears when you are setting up fax header information or
speed-dial entries.
● To select a letter, number, or symbol in the visual keyboard, press 
, , , and
 to highlight the appropriate selection.
● Once you have highlighted the appropriate letter, number, or symbol, press  OK on
the control panel to select it.
The selection appears on the color graphics display.
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●To enter lowercase letters, select the  abc button on the visual keyboard, and then
press  OK.
● To enter uppercase letters, select the  ABC button on the visual keyboard, and then
press  OK.
● To enter numbers and symbols, select the  123 button on the visual keyboard, and
then press  OK.
● To erase a letter, number, or symbol, select  Clear on the visual keyboard, and then
press  OK.
● To add a space, press 
 on the visual keyboard, and then press  OK.
Note Make sure you use the 
 on the visual keyboard to add a space. You will
not be able to add a space by using the arrow buttons on the control panel.
● When you are finished entering text, numbers, or symbols, select  Done on the
visual keyboard, and then press  OK.
Enter text using the keypad on the control panel
You can also enter text or symbols by  using the keypad on the control panel. Your
selections appear in the visual keyboard on the color graphics display.
● Press the keypad numbers that correspond to the letters of a name. For example,
the letters a, b, and c correspond to the number 2, as shown on the button below.
●Press a button multiple times to see the available characters.
Note Depending on your language and country/region setting, additional
characters might be available.
● After the correct letter appears, wait for the cursor to advance automatically to the
right, or press 
. Press the number that corresponds to the next letter in the name.
Press the button multiple times until the correct letter appears. The first letter of a
word is automatically set to uppercase.
● To insert a space, press  Space (#).
● To enter a pause, press  Redial/Pause. A dash appears in the number sequence.
● To enter a symbol, such as @, press the  Symbols (*) button repeatedly to scroll
through the list of available symbols: asterisk ( *), dash ( -), ampersand ( &), period
( .), slash ( /), parentheses  ( ), apostrophe ( ), equals ( =), number sign ( #), at ( @),
underscore ( _), plus ( +), exclamation ( !), semi colon ( ;), question ( ?), comma ( ,),
colon ( :), percent ( %), and approximation ( ~).
● If you make a mistake, press an arrow button to select  Clear on the visual
keyboard, and then press  OK. If you are not in the visual keyboard, press 
 on the
control panel.
● When you are finished entering text, numbers, or symbols, press an arrow button to
select  Done on the visual keyboard, and then press  OK.
Print reports     
You can set up your HP all-in-one to print error reports and confirmation reports
automatically for each fax you send and  receive. You can also manually print system
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reports as you need them; these reports provide useful system information about your
HP all-in-one.
By default, your HP all-in-one is set to print a report only if there is a problem with
sending or receiving a fax. A confirmation message that indicates whether a fax was
successfully sent appears briefly on the color graphics display after each transaction.
Generate reports automatically        
You can configure your HP all-in-one so that it automatically prints error and
confirmation reports.
Note If you need printed confirmation each time a fax is sent, follow these instructions
before sending any faxes and select  Send Only.
1 Press  Setup.
2 Press  2, and then press  1.
This displays the  Print Report menu and then selects  Fax Report Setup.
3 Press 
 to scroll through the following report types:
– 1. Every Error : prints whenever there is any kind of fax error (default).
– 2. Send Error : prints whenever there is a transmission error.
– 3. Receive Error : prints whenever there is a receiving error.
– 4. Every Fax : confirms every time a fax is sent or received.
– 5. Send Only : prints every time a fax is sent indicating whether the fax was
successfully sent or not.
– 6. Off : does not print any error or confirmation reports.
4 After the report that you want is highlighted, press  OK.
Generate reports manually                
You can manually generate reports about your  HP all-in-one, such as the status of the
last fax you sent, a list of programmed speed-dial entries, or a self-test report for
diagnostic purposes.
1 Press  Setup, and then press  2.
This displays the  Print Report menu.
2 Press 
 to scroll through the following report types:
– 1. Fax Report Setup : prints the automatic fax reports as described in
Generate reports automatically .
– 2. Last Transaction : prints details of the last fax transaction.
– 3. Fax Log : prints a log of approximately the last 30 fax transactions.
– 4. Speed Dial List : prints a list of programmed speed-dial entries.
– 5. Self-Test Report : prints a report to assist you in diagnosing print and
alignment problems. For more information, see  Print a self-test report.
3 After the report that you want is highlighted, press  OK.
Set up speed dialing 
You can assign speed-dial entries to fax numbers you use often. Use the one-touch
speed dial buttons on the control panel to  send faxes quickly. You can also press
Speed Dial  to scroll through and select from the list of speed-dial entries.
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The first five speed-dial entries are automatically saved to the one-touch speed dial
buttons on the control panel.
For information on sending a fax using speed dials, see Send a fax using speed dials.
You can also set up group speed dials. This saves you time by sending a fax to a group
of people at once, rather than sending the fax to each recipient individually.
You can quickly and easily set up speed-dial  entries from your computer by using the
HP Director  that came with your  HP Image Zone software. For more information, see
the onscreen  HP Image Zone Help  that came with your HP Image Zone software.
Create speed-dial entries    
You can create speed-dial entries for fax numbers that you use frequently.
1 Press Setup.
2 Press  3, and then press  1.
This displays the  Speed Dial Setup  menu and then selects  Individual Speed Dial.
The first unassigned speed-dial entry appears on the color graphics display.
3 Press  OK to select the displayed speed-dial entry. You can also press 
 or  to
select a another empty entry, and then press  OK.
4 Enter the fax number to assign to that entry, and then press  OK.
Tip To enter a pause in the fax number, press  Redial/Pause.
The visual keyboard automatically appears on the color graphics display.
5 Enter the name. After you have finished entering the name, select  Done on the
visual keyboard, and then press  OK.
For more information on entering text using the visual keyboard, see  Enter text and
symbols .
6 Press  1 if you want to set up another number, or press  Cancel to exit the  Speed
Dial Setup  menu.
Create group speed-dial entries      
You can create a group speed-dial entry that contains up to 48 individual speed-dial
entries. This allows you to send black-and-white faxes to specific groups of people by
using one speed-dial entry.
NoteYou can only send black-and-white faxes when sending a fax to groups.  Very
Fine  resolution is also not supported when using this feature.
You can only assign previously entered individual speed-dial numbers to a group.
Additionally, only individual speed-dial entries can be added; you can’t assign one group
to another group.
1 Press  Setup.
2 Press  3, and then press  2.
This displays the  Speed Dial Setup  menu and then selects  Group Speed Dial.
The first unassigned speed-dial entry appears on the color graphics display.
3 Press  OK to select the displayed speed-dial entry. You can also press 
 or  to
select another empty entry, and then press  OK.
4 Press 
 or  to select an individual speed-dial entry to add to the group speed
dial.
5 Press  OK.
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6 When you have added all your entries, press  until Done Selecting  is
highlighted, and then press  OK.
The visual keyboard automatically appears on the color graphics display.
7 Enter the group speed-dial name. After you have finished entering the name,
select  Done on the visual keyboard, and then press  OK.
For more information on entering text using the visual keyboard, see  Enter text and
symbols .
Update speed-dial entries   
You can change the phone number or name of an individual speed-dial entry.
NoteIf the individual speed-dial entry is also a part of a speed-dial group, the speed-
dial group will reflect any updates made to the individual speed-dial entry.
1 Press  Setup.
2 Press  3, and then press  1.
This displays the  Speed Dial Setup  menu and then selects  Individual Speed Dial.
3 Press 
 or  to scroll through the speed-dial entries, and then press  OK to select
the appropriate entry.
4 When the current fax number appears, press 
 to erase it.
5 Enter the new fax number.
6 Press  OK to save the new number.
The visual keyboard automatically appears on the color graphics display.
7 Use the visual keyboard to change the name.
For more information on using the visual keyboard, see  Enter text and symbols.
8 Press  OK.
9 Press  1 to update another speed-dial entry, or press  Cancel to exit.
Delete speed-dial entries   
You can delete an individual or group speed-dial entry. If you delete an individual
speed-dial entry that is included in a group speed dial, it will be deleted from the group
as well.
1 Press  Setup.
2 Press  3, and then press  3 again.
This displays the  Speed Dial Setup  menu and then selects  Delete Speed Dial.
3 Press 
 or  until the speed-dial entry that you want to delete appears, and then
press  OK to delete it. You can also enter the speed-dial code by using the keypad
on the control panel.
4 Press  3 to delete another speed-dial entry, or press  Cancel to exit.
Change the fax resolution and lighter/darker settings 
You can change the fax  Resolution and Lighter/Darker  settings for documents that
you are faxing.
Change the fax resolution   
The  Resolution  setting affects the transmission speed and quality of faxed black-and-
white documents. The HP all-in-one sends faxes at the highest resolution supported by
the receiving fax machine. You can only change  the resolution for faxes that you are
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sending in black and white. All color faxes will be sent using Fine resolution. The
following resolution settings are available:
● Fine : provides high-quality text suitable for faxing most documents. This is the
default setting.
● Very Fine : provides the best quality fax when you are faxing documents with very
fine detail. If you choose  Very Fine, be aware that the faxing process takes longer
to complete and you can only send black-and-white faxes using this resolution. If
you send a color fax, it will be sent using  Fine resolution instead.
● Photo : provides the best quality fax when sending photographs. If you choose
Photo , be aware that the faxing process takes longer to complete. When faxing
photographs, we recommend that you choose  Photo.
● Standard : provides the fastest possible fax transmission with the lowest quality.
This setting returns to the default setting after the job has been completed, unless you
set your changes as the default. For information, see  Set new default settings.
To change the resolution from the control panel
1 Load your originals face up in the document  feeder tray with the top of the page on
the left.
2 Enter the fax number by using the keypad, press a one-touch speed dial button, or
press  Speed Dial  until the appropriate speed-dial entry appears.
3 In the Fax area, press  Menu.
This displays the  Fax Menu.
4 Press  1 to select  Resolution .
5 Press 
 to select a resolution setting, and then press  OK.
6 Press  Start Fax Black .
Note If you press  Start Fax Color , the fax will be sent using the  Fine setting.
Your fax is sent with the  Resolution setting you selected. If you want to send all
faxes with this setting, change it to the default. For more information, see  Set new
default settings .
Change the lighter/darker setting        
You can change the contrast of a fax to be darker or lighter than the original. This
feature is useful if you are faxing a  document that is faded, washed out, or handwritten.
You can darken the original by adjusting the contrast.
This setting returns to the default setting after the job has been completed, unless you
set your changes as the default. For information, see  Set new default settings.
1 Load your originals face up in the document  feeder tray with the top of the page on
the left.
2 Enter the fax number by using the keypad, press a one-touch speed dial button, or press  Speed Dial  until the appropriate speed-dial entry appears.
3 In the Fax area, press  Menu.
This displays the  Fax Menu.
4 Press  2 to select  Lighter/Darker .
5 Press 
 to lighten the fax or press  to darken it.
The indicator moves to the left or right as you press an arrow.
6 Press  Start Fax Black  or Start Fax Color .
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Your fax is sent with the Lighter/Darker setting you selected. If you want to send
all faxes with this setting, change it  to the default. For more information, see  Set
new default settings .
Set new default settings   
You can change the default value for the  Two-Sided (for sending faxes),  Resolution,
and  Lighter/Darker  settings through the control panel.
1 Make your changes to the  Two-Sided (for sending faxes),  Resolution, or
Lighter/Darker  settings.
2 If you are not already in the  Fax Menu, from the Fax area, press  Menu.
3 Press  7 to select  Set New Defaults
4 Press  OK.
Set fax options   
There are numerous fax options that you can set, such as controlling whether the
HP all-in-one redials a busy number automatically, adjusting the volume of the HP all-
in-one, and forwarding faxes to another number. When you make changes to the
following options, the new setting becomes the default. Review this section for
information on changing fax options.
Select an input tray for printing faxes           
If you have one of the supported paper tray accessories installed, you can specify which
input tray to use for printing faxes and reports:
● You can load all types of supported paper types and sizes, such as photo paper or
transparencies, in the main paper tray ( Upper tray).
● You can load up to 250 sheets of plain white full-size paper in the optional 250
Sheet Plain Paper Tray ( Lower tray).
For example, if you print a lot of photos,  you might load the main paper tray with photo
paper and load the optional lower tray with letter or A4 paper. Using the optional input
trays saves you time because you dont have  to remove and reload paper each time
you switch print jobs.
For information on loading paper in an accessory, read and follow the instructions that
came with the accessory.
By default, the lower paper tray is selected. If you want to change the default paper
tray, use the following procedure.
To select an input tray from the control panel
1 Press  Tray Select  and then press  3.
This displays the  Select Function menu and then selects  Fax Print.
2 Do one of the following:
– To use the main paper tray for printing faxes, press  1.
This selects  Upper Tray.
– To use the optional 250 Sheet Plain Paper Tray for printing faxes, press  2.
This selects  Lower Tray.
3 Press  OK.
The HP all-in-one uses this setting to print all future faxes.
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