HP Officejet 7413 User Manual

							
Back view of the HP all-in-one
1Telephone wall jack
2Phone cord connected to the 2-EXT port
3Parallel splitter
4Telephone
5Computer with modem
6Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one to a computer with one phone port
1 Find the phone cord that connects from  the back of your computer (your PC
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the parallel splitter on the side with two phone ports.
2 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
3 Remove the white plug from the port labeled 2-EXT on the back of your HP all- in-one.
4 Using another phone cord, connect one end to the port labeled 2-EXT on the back of your HP all-in-one. Connect the other  end of the phone cord to the parallel
splitter on the side with the single phone port.
5 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.
Caution If you do not turn off the auto fax receive setting in your PC
modem software, your HP all-in-one will not be able to receive faxes.
6 (Optional) Connect a phone to the other open phone port on the parallel splitter.
Chapter 10
88 HP Officejet 7300/7400 series all-in-one
Fax setup
 
						

							
7 Now you need to decide how you want the HP all-in-one to answer calls,automatically or manually:
– If you set up the HP all-in-one to answer calls automatically, it answers allincoming calls and receives faxes. Your HP all-in-one will not be able to
distinguish between fax and voice calls in this case; if you suspect the call is a
voice call, you will need to answer it before the HP all-in-one answers the call.
To answer fax calls automatically, press the  Auto Answer button until the
light is on.
– If you set up the HP all-in-one to answer faxes manually, you must be available to respond in person to incoming fax calls or your HP all-in-one cannot receive
faxes.
To answer fax calls manually, press the  Auto Answer button until the light is
off.
8 Run a fax test. For information, see  Test your fax setup.
If you pick up the phone before the HP  all-in-one and hear fax tones from a sending fax
machine, you will need to answer the fax call manually. For information, see  Receive a
fax manually .
Set up your HP all-in-one to  a computer with two phone ports
This section describes how to set up your  HP all-in-one with a PC modem if your
computer has two phone ports.
Back view of the HP all-in-one
1Telephone wall jack
2IN phone port on your computer
3OUT phone port on your computer
4Telephone
5Computer with modem
6Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one to  a computer with two phone ports
1 Remove the white plug from the port labeled 2-EXT on the back of your HP all- in-one.
User Guide 89
Fax setup
 
						

							
2 Find the phone cord that connects from the back of your computer (your PC
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the port labeled 2-EXT on the back of your HP all-in-one.
3 Connect a phone to the OUT port on the back of your PC modem.
4 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
5 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.
Caution If you do not turn off the auto fax receive setting in your PC
modem software, your HP all-in-one will not be able to receive faxes.
6 Now you need to decide how you want the HP all-in-one to answer calls, automatically or manually:
– If you set up the HP all-in-one to answer calls automatically, it answers allincoming calls and receives faxes. Your HP all-in-one will not be able to
distinguish between fax and voice calls in this case; if you suspect the call is a
voice call, you will need to answer it before the HP all-in-one answers the call.
To answer fax calls automatically, press the  Auto Answer button until the
light is on.
– If you set up the HP all-in-one to answer faxes manually, you must be available to respond in person to incoming fax calls or your HP all-in-one cannot receive
faxes.
To answer fax calls manually, press the  Auto Answer button until the light is
off.
7 Run a fax test. For information, see  Test your fax setup.
If you pick up the phone before the HP  all-in-one and hear fax tones from a sending fax
machine, you will need to answer the fax call manually. For information, see  Receive a
fax manually .
Case I: Shared voice/fax line with answering machine        
If you receive both voice calls and fax calls  at the same phone number, and you also
have an answering machine that answers voice calls at this phone number, connect
your HP all-in-one as described in this section.
Chapter 10
90 HP Officejet 7300/7400 series all-in-one
Fax setup
 
						

							
Back view of the HP all-in-one
1Telephone wall jack
2IN port on your answering machine
3OUT port on your answering machine
4Telephone (optional)
5Answering machine
6Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one with a shared voice/fax line with answering machine
1 Remove the white plug from the port labeled 2-EXT on the back of your HP all- in-one.
2 Unplug your answering machine from the telephone  wall jack, and connect it to the
port labeled 2-EXT on the back of your HP all-in-one.
Note If you do not connect your answering machine directly to your HP all-in-one,
fax tones from a sending fax machine might be recorded on your answering
machine, and you probably will not be able to receive faxes with your
HP all-in-one.
3 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
4 (Optional) If your answering machine does not have a built-in phone, for convenience you might want to connect a  phone to the back of your answering
machine at the OUT port.
5 Set up the HP all-in-one to answer incoming calls automatically. Press the  Auto
Answer  button until the light is on.
6 Set your answering machine to answer after four or fewer rings.
7 Change the  Rings to Answer  setting on your HP all-in-one to six rings.
User Guide 91
Fax setup
 
						

							
For information on changing this setting, see Set the number of rings before
answering .
8 Run a fax test. For information, see  Test your fax setup.
When the phone rings, your answering machine will answer after the number of rings
you have set, and then  play your recorded greeting. The HP all-in-one monitors the call
during this time, listening for fax tones. If  incoming fax tones are detected, the HP all-
in-one will emit fax reception tones and receive the  fax; if there are no fax tones, the
HP all-in-one stops monitoring the line and your answering machine can record a voice
message.
Case J: Shared voice/fax line with PC modem and
answering machine            
If you receive both voice calls and fax calls  at the same phone number, and you also
have a PC modem and answering machine connected on this phone line, connect your
HP all-in-one as described in this section.
Since your PC modem shares the phone line  with your HP all-in-one, you will not be
able to use both your PC modem  and your HP all-in-one simultaneously. For example,
you cannot use your HP all-in-one for faxing if  you are using your PC modem to send an
e-mail or access the Internet.
There are two different ways to set up  your HP all-in-one with your computer based on
the number of phone ports on your computer. Before you begin, check your computer to
see if it has one or two phone ports:
● If your computer has only one  phone port, see the next section,  Set up your
HP all-in-one to a computer with one phone port . You will need to purchase a
parallel splitter in order to send and receive faxes successfully and use your PC
modem. (Do not use a 2-line phone splitter  or a serial splitter.) You will also need
three additional phone cords. You can purchase a parallel splitter and additional
phone cords from an electronics store.
● If your computer has  two phone ports, see  Set up your HP all-in-one to a computer
with two phone ports .
Set up your HP all-in-one to  a computer with one phone port
This section describes how to set up your  HP all-in-one with a PC modem if your
computer has only one phone port.
Chapter 10
92 HP Officejet 7300/7400 series all-in-one
Fax setup
 
						

							
Back view of the HP all-in-one
1Telephone wall jack
2Phone cord connected to the 2-EXT port
3Parallel splitter
4Telephone (optional)
5Answering machine
6Computer with modem
7Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one to a computer with one phone port
1 Find the phone cord that connects from  the back of your computer (your PC
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the parallel splitter on the side with two phone ports.
2 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
3 Remove the white plug from the port labeled 2-EXT on the back of your HP all- in-one.
4 Using another phone cord, connect one end to the port labeled 2-EXT on the
back of your HP all-in-one. Connect the other  end of the phone cord to the parallel
splitter on the side with the single phone port.
5 Unplug your answering machine from the telephone  wall jack, and connect it to the
parallel splitter on the side with two phone ports.
Note If you do not connect your answering machine  in this way, fax tones from a
sending fax machine might be recorded on your answering machine, and
you might not be able to receive faxes with your HP all-in-one.
User Guide 93
Fax setup
 
						

							
6 (Optional) If your answering machine does not have a built-in phone, forconvenience you might want to connect a  phone to the back of your answering
machine at the OUT port.
7 If your PC modem software is set to receive faxes to your computer automatically,
turn off that setting.
Caution If you do not turn off the auto fax receive setting in your PC
modem software, your HP all-in-one will not be able to receive faxes.
8 Set up the HP all-in-one to answer incoming calls automatically. Press the  Auto
Answer  button until the light is on.
9 Set your answering machine to answer after four or fewer rings.
10 Change the  Rings to Answer  setting on your HP all-in-one to six rings.
For information on changing this setting, see  Set the number of rings before
answering .
11 Run a fax test. For information, see  Test your fax setup.
When the phone rings, your answering machine will answer after the number of rings
you have set, and then  play your recorded greeting. The HP all-in-one monitors the call
during this time, listening for fax tones. If  incoming fax tones are detected, the HP all-
in-one will emit fax reception tones and receive the  fax; if there are no fax tones, the
HP all-in-one stops monitoring the line and your answering machine can record a voice
message.
Set up your HP all-in-one to  a computer with two phone ports
This section describes how to set up your  HP all-in-one with a PC modem if your
computer has two phone ports.
Chapter 10
94 HP Officejet 7300/7400 series all-in-one
Fax setup
 
						

							
Back view of the HP all-in-one
1Telephone wall jack
2IN phone port on your computer
3OUT phone port on your computer
4Telephone
5Answering machine
6Computer with modem
7Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one to a computer with two phone ports
1 Remove the white plug from the port labeled 2-EXT on the back of your HP all- in-one.
2 Find the phone cord that connects from  the back of your computer (your PC
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the port labeled 2-EXT on the back of your HP all-in-one.
3 Unplug your answering machine from the telephone  wall jack, and connect it to the
OUT port on the back of your PC modem.
This allows a direct connection between the HP all-in-one and your answering
machine, even though the PC modem is connected first in line.
Note If you do not connect your answering machine  in this way, fax tones from a
sending fax machine might be recorded on your answering machine, and
you might not be able to receive faxes with your HP all-in-one.
4 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
User Guide 95
Fax setup
 
						

							
5 (Optional) If your answering machine does not have a built-in phone, forconvenience you might want to connect a  phone to the back of your answering
machine at the OUT port.
6 If your PC modem software is set to receive faxes to your computer automatically,
turn off that setting.
Caution If you do not turn off the auto fax receive setting in your PC
modem software, your HP all-in-one will not be able to receive faxes.
7 Set up the HP all-in-one to answer incoming calls automatically. Press the  Auto
Answer  button until the light is on.
8 Set your answering machine to answer after four or fewer rings.
9 Change the  Rings to Answer  setting on your HP all-in-one to six rings.
For information on changing this setting, see  Set the number of rings before
answering .
10 Run a fax test. For information, see  Test your fax setup.
When the phone rings, your answering machine will answer after the number of rings
you have set, and then  play your recorded greeting. The HP all-in-one monitors the call
during this time, listening for fax tones. If  incoming fax tones are detected, the HP all-
in-one will emit fax reception tones and receive the  fax; if there are no fax tones, the
HP all-in-one stops monitoring the line and your answering machine can record a voice
message.
Case K: Shared voice/fax line with PC modem and voice
mail          
If you receive both voice calls and fax  calls at the same phone number, use a PC
modem on the same phone line, and subscribe to a voice mail service through your
telephone company, connect your HP all-in-one as described in this section.
Note You cannot receive faxes automatically if you have a voice mail service at the
same phone number you use for fax calls. You must receive faxes manually; this
means you must be available to respond in person to incoming fax calls. If you
want to receive faxes automatically instead, contact your telephone company to
subscribe to a distinctive ring service, or to obtain a separate phone line for
faxing.
Since your PC modem shares the phone line  with your HP all-in-one, you will not be
able to use both your PC modem  and your HP all-in-one simultaneously. For example,
you cannot use your HP all-in-one for faxing if  you are using your PC modem to send an
e-mail or access the Internet.
There are two different ways to set up  your HP all-in-one with your computer based on
the number of phone ports on your computer. Before you begin, check your computer to
see if it has one or two phone ports:
● If your computer has only one  phone port, see the next section,  Set up your
HP all-in-one to a computer with one phone port . You will need to purchase a
parallel splitter in order to send and receive faxes successfully and use your PC
modem. (Do not use a 2-line phone splitter  or a serial splitter.) You will also need
Chapter 10
96 HP Officejet 7300/7400 series all-in-one
Fax setup
 
						

							
three additional phone cords. You can purchase a parallel splitter and additional
phone cords from an electronics store.
● If your computer has  two phone ports, see  Set up your HP all-in-one to a computer
with two phone ports .
Set up your HP all-in-one to  a computer with one phone port
This section describes how to set up your  HP all-in-one with a PC modem if your
computer has only one phone port.
Back view of the HP all-in-one
1Telephone wall jack
2Phone cord connected to the 2-EXT port
3Parallel splitter
4Telephone
5Computer with modem
6Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one to  a computer with one phone port
1 Find the phone cord that connects from  the back of your computer (your PC
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the parallel splitter on the side with two phone ports.
2 Using another phone cord, connect one end to the port labeled 2-EXT on the
back of your HP all-in-one. Connect the other  end of the phone cord to the parallel
splitter on the side with the single phone port.
3 Using the phone cord supplied in the  box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
User Guide 97
Fax setup