HP Officejet 7413 User Manual

							
Set the paper size for received faxes   
You can select the paper size for received faxes. The paper size you select should
match what is loaded in your input tray. Faxes can be printed on letter, A4, or legal
paper only.
Note If an incorrect paper size is loaded in  the input tray when a fax is received, the
fax does not print and an error message appears on the color graphics display.
Load letter, A4, or legal paper, and then press  OK to print the fax.
1 Press  Setup.
2 Press  4, and then press  5.
This displays the  Basic Fax Setup  menu and then selects  Fax Paper Size.
3 Press 
 to highlight an option, and then press  OK.
Set tone or pulse dialing   
You can set the dial mode for your HP all-in-one to either tone dialing or pulse dialing.
Most telephone systems work with either type of dialing. If your telephone system does
not require pulse dialing, we recommend using tone dialing. If you have a public
telephone system or a private branch exchange (PBX) system, you may need to select
Pulse Dialing . Contact your local telephone company if you are unsure which setting to
use.
Note If you select  Pulse Dialing , some phone system features might not be available.
It can also take longer to dial a fax or phone number.
1 Press  Setup.
2 Press  4, and then press  7.
This displays the  Basic Fax Setup  menu and then selects  Tone or Pulse Dialing.
3 Press 
 to highlight an option, and then press  OK.
Adjust the volume   
Your HP all-in-one provides three levels for  adjusting the ring and speaker volume. The
ring volume is the volume of the phone rings. The speaker volume is the level of
everything else, such as the dial tones, fax tones, and button press beeps. The default
setting is  Soft.
1 Press  Setup.
2 Press  4, and then press  8.
This displays the  Basic Fax Setup  menu and then selects  Ring and Beep Volume .
3 Press 
 to select one of the options:  Soft, Loud , or Off.
Note If you select  Off, you will not hear a dial tone, fax tones, or incoming ring
tones.
4 Press  OK.
Forward faxes to another number    
You can set up your HP all-in-one to forward  your faxes to another fax number. If a
color fax is received, the fax is forwarded in black and white.
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NoteWhen the HP all-in-one is forwarding your faxes, it will not print the faxes it
receives unless there was a problem. If the HP all-in-one is not able to forward
the fax to the designated fax machine (if it is not turned on, for example), the
HP all-in-one will print the fax and an error report.
We recommend that you verify the number you are forwarding to works. Send a test fax
to make sure the fax machine is able to receive your forwarded faxes.
1 Press  Setup.
2 Press  4, and then press  9.
This displays the  Basic Fax Setup  menu and then selects  Fax Forwarding.
3 At the prompt, enter the number of the fax machine that will receive the forwarded faxes.
4 Press  OK.
Fax Forwarding On  appears on the color graphics display.
Edit or cancel fax forwarding      
You can change the number you are forwarding  to or you can cancel your fax
forwarding setup altogether.
1 Press  Setup.
2 Press  4, and then press  9.
This displays the  Basic Fax Setup  menu and then selects  Fax Forwarding.
3 Do one of the following:
– Press  1 to edit the fax number. Change the fax number, and then press  OK.
– Press  2 to cancel fax forwarding, and then press  OK.
Change the answer ring pattern (distinctive ringing)        
Many phone companies offer a distinctive ringing feature that allows you to have
several phone numbers on one phone line. When you subscribe to this service, each
number will have a different ring pattern. For example, you can have single, double, and
triple rings for the different numbers. You  can set up your HP all-in-one to answer
incoming calls that have a specific ring pattern.
If you connect your HP all-in-one to a  line with distinctive ringing, have your telephone
company assign one ring pattern to voice calls and another ring pattern to fax calls. We
recommend that you request double or triple rings  for a fax number. When the HP all-
in-one detects the specified ring pattern, it will answer the call and receive the fax.
For example, you might have your telephone company assign double rings to your fax
number and a single ring to your voice number. In this setup, set the  Answer Ring
Pattern  for your HP all-in-one to  Double Rings. You can also set the  Rings to Answer
setting to  3. When a call comes in with a double ring, the HP all-in-one answers it after
three rings and receives the fax.
If you do not have this service, use the default ring pattern, which is  All Rings.
To change the answer ring pattern from the control panel
1 Verify that your HP all-in-one is set to answer fax calls automatically. For information, see  Set the answer mode .
2 Press  Setup.
3 Press  5, and then press  1.
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This displays the Advanced Fax Setup  menu and then selects  Answer Ring
Pattern .
4 Press 
 to highlight an option, and then press  OK.
When the phone rings with the ring pattern  assigned to your fax phone line, the
HP all-in-one answers the call and receives the fax.
Redial a busy or unanswered number automatically  
You can set your HP all-in-one to redial a busy or an unanswered number
automatically. The default setting for  Busy Redial is Redial . The default setting for  No
Answer Redial  is No Redial .
1 Press  Setup.
2 Do one of the following:
– To change the  Busy Redial setting, press  5, and then press  2.
This displays the  Advanced Fax Setup  menu and then selects  Busy Redial.
– To change the  No Answer Redial setting press 5, and then press  3.
This displays the  Advanced Fax Setup  menu and then selects  No Answer
Redial .
3 Press 
 to select  Redial or No Redial .
4 Press  OK.
Set automatic reduction for incoming faxes  
This setting determines what your HP all-in-one does if it receives a fax that is too large
for the default paper size. With this setting turned on (the default), the image of the
incoming fax is reduced so that it fits on one page, if possible. With this feature turned
off, information that does not fit on the first page is printed on a second page.
Automatic Reduction  is useful when you receive a legal-size fax and letter-size paper
is loaded in the input tray.
1 Press  Setup.
2 Press  5, and then press  4.
This displays the  Advanced Fax Setup  menu and then selects  Automatic
Reduction .
3 Press 
 to select  Off or On.
4 Press  OK.
Set backup fax reception     
The HP all-in-one stores all received faxes in memory. If there is an error condition that
prevents the HP all-in-one from printing the faxes,  Backup Fax Reception allows you
to continue receiving faxes. During the error condition, with  Backup Fax Reception
enabled, the faxes are stored in memory.
For example, if the HP all-in-one is out of paper and  Backup Fax Reception is
enabled, all received faxes are stored in memory. After you load more paper, you can
print the faxes. If you disable this feature, the HP all-in-one will not answer incoming fax
calls until the error condition is resolved.
During normal operation (whether  Backup Fax Reception is On  or  Off), the HP all-in-
one stores all faxes in memory. After the memory becomes full, the HP all-in-one
overwrites the oldest, printed faxes as it receives new faxes. If you want to delete all the
faxes in memory, turn off the HP all-in-one by pressing the  On button.
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NoteIf Backup Fax Reception  is On  and there is an error condition, the HP all-in-one
stores the faxes it receives in memory as unprinted. All unprinted faxes remain
in memory until they are printed or deleted. When the memory becomes full of
unprinted faxes, the HP all-in-one will not receive any more fax calls until the
unprinted faxes are printed or deleted from memory. For information on printing
or deleting faxes from memory, see  Reprint or delete the faxes in memory .
The default  Backup Fax Reception  setting is On.
To set backup fax reception from the control panel
1 Press  Setup.
2 Press  5, and then press  5 again.
This displays the  Advanced Fax Setup  menu and then selects  Backup Fax
Reception .
3 Press 
 to select  On or  Off .
4 Press  OK.
Use error correction mode  
Error Correction Mode  (ECM) eliminates data that is lost due to poor phone lines by
detecting errors that occur during transmission and automatically requesting
retransmission of the erroneous portion. Phone charges are unaffected, or might even
be reduced, on good phone lines. On poor phone lines, ECM increases sending time
and phone charges, but sends the data much more reliably. The default setting is on.
Turn ECM off only if it increases phone charges substantially, and you can accept
poorer quality in exchange for reduced charges.
The following rules apply to ECM:
● If you turn ECM off, this applies only to faxes that you send. This does not apply to
faxes that you receive.
● If you turn ECM off, set the  Fax Speed to Medium . If the Fax Speed  is set to Fast,
the fax will automatically be sent with ECM on. For information on changing the  Fax
Speed , see Set the fax speed .
● If you send a fax in color, the fax will be sent with ECM on, regardless of the option
currently set.
To change the ECM setting from the control panel
1 Press  Setup.
2 Press  5, and then press  6.
This displays the  Advanced Fax Setup  menu and then selects  Error Correction
Mode .
3 Press 
 to select  Off or On.
4 Press  OK.
Set the fax speed    
You can set the fax speed used to communicate between your HP all-in-one and other
fax machines when sending and receiving faxes. The default fax speed is  Fast.
If you use one of the following, setting the fax speed to a slower speed might be
required:
● An Internet phone service
● A PBX system
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●Fax over Internet Protocol (FoIP)
● An integrated services digital network (ISDN) service
If you experience problems sending and receiving  faxes, you might want to try setting
the  Fax Speed  setting to Medium or Slow . The following table provides the available
fax speed settings.
Fax speed setting
Fax speed
Fastv.34 (33600 baud)
Mediumv.17 (14400 baud)
Slowv.29 (9600 baud)
To set the fax speed from the control panel
1 Press  Setup.
2 Press  5, and then press  7.
This displays the  Advanced Fax Setup  menu and then selects  Fax Speed.
3 Press 
 to select an option, and then press  OK.
Reprint or delete the faxes in memory          
You can reprint or delete the faxes stored in  memory. You might need to reprint a fax in
memory if your HP all-in-one runs out of paper while receiving a fax. Or, if the memory
of the HP all-in-one becomes full, you might need to clear it in order to continue
receiving faxes.
Note The HP all-in-one stores all faxes it receives in memory, even when the faxes are
printed. This allows you to reprint the faxes later, if needed. After the memory
becomes full, the HP all-in-one overwrites the oldest, printed faxes as it receives
new faxes.
To reprint faxes in memory from the control panel
1 Make sure you have paper loaded in the input tray.
2 Press  Setup.
3 Press  6, and then press  4.
This displays the  Tools menu and then selects  Reprint Faxes in Memory .
The faxes are printed in the reverse order they were received with the most
recently received fax printed first, and so on.
4 If you do not need a fax that is printing, press  Cancel.
The HP all-in-one begins printing the next fax in memory.
Note You will need to press  Cancel for each stored fax in order to stop it from
printing.
To delete all the faxes in memory from the control panel
➔ To delete all the faxes from memory, turn off the HP all-in-one by pressing the  On
button.
All faxes stored in memory will be deleted from  memory after you turn off the power to
your HP all-in-one.
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Fax over the Internet    
You may subscribe to a low cost phone service that allows you to send and receive
faxes with your HP all-in-one by using the Internet. This method is called Fax over
Internet Protocol (FoIP). You probably use  a FoIP service (provided by your telephone
company) if you:
● Dial a special access code along with the fax number, or
● Have an IP converter box that connects to the Internet and provides analog phone
ports for the fax connection.
Note You can only send and receive faxes by connecting a phone cord to the port
labeled 1-LINE on the HP all-in-one and not from the Ethernet port. This means
that your connection to the Internet must be done either through a converter box
(which supplies regular analog phone jacks for fax connections) or your
telephone company.
Some Internet faxing services do not work properly when the HP all-in-one is sending
and receiving faxes at high speed (33600bps). If you experience problems sending and
receiving faxes while using an Internet fax service,  use a slower fax speed. You can do
this by changing the  Fax Speed setting from  High (the default) to  Medium. For
information on changing this setting, see  Set the fax speed.
You should also check with your telephone  company to make sure their Internet faxing
service supports faxing.
Stop faxing     
You can cancel a fax you are sending or receiving at any time.
To stop faxing from the control panel
➔ Press  Cancel  on the control panel to stop a fax you are sending or receiving. Look
for the  Fax Cancelled  message on the color graphics display. If it does not
appear, press  Cancel again.
The HP all-in-one prints any pages it has already started printing and then cancels
the remainder of the fax. This can take a few moments.
To cancel a number you are dialing
➔ Press  Cancel  to cancel a number you are currently dialing.
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12Use HP Instant Share (USB)
HP Instant Share makes it easy to share photos with family and friends. Just scan a
photo or insert a memory card into the appropriate card slot on your HP all-in-one,
select one or more photos to share, select a destination for your photos, and then send
the photos on their way. You can even upload  your photos to an online photo album or
an online photo finishing service. Availability of services varies by country/region.
With  HP Instant Share E-mail , family and friends always get photos they can view -- no
more large downloads or images that are too big to open. An e-mail message with
thumbnail images of your photos is sent with a link to a secure Web page where family
and friends can easily view, share, print, and save the photos.
Note If your HP all-in-one is connected to a  network and is set up with HP Instant
Share, use the information contained in  Use HP Instant Share (networked). The
information contained in this chapter only pertains to a device that is connected
to a computer with a USB cable and has not been previously connected to a
network or set up with HP Instant Share.
Overview 
If your HP all-in-one is USB-connected, you  can share photos with friends and relatives
using your device and the HP software installed on your computer. If you have a
Windows-based computer, use the  HP Image Zone software; if you have a Macintosh,
use the  HP Instant Share  client application software.
Note A USB-connected device is an HP All-in-One that is connected to a computer by
means of a USB cable and relies on the computer for access to the Internet.
Use HP Instant Share to send images from  your HP all-in-one to a destination of your
choice. The destination, for example, can be  an e-mail address, an online photo album,
or an online photo finishing service. Availability of services varies by country/region.
Note You can also send images to a friend or  relatives network-connected HP All-in-
One or photo printer. To send to a device, you must have an HP Passport user ID
and password. The receiving device must be set up and registered with
HP Instant Share. You will also need to obtain the name the recipient assigned to
the receiving device. Further instructions are provided in step 5 in  Send images
using your HP all-in-one .
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Get started 
You must have the following to use HP Instant Share with your HP all-in-one:
● An HP all-in-one connected to a computer with a USB cable
● Internet access through the computer to which the HP all-in-one is connected
● Based on your operating system:
– Windows:  HP Image Zone  software installed on your computer
– Macintosh:  HP Image Zone  software installed on your computer, including the
HP Instant Share  client application software
Once you have set up your HP all-in-one and installed the  HP Image Zone software,
you are ready to start sharing photos  using HP Instant Share. For more information on
setting up your HP all-in-one, see the  Setup Guide that came with your device.
Send images using your HP all-in-one  
Images can be photos or scanned documents. Either can be shared with friends and
relatives using your HP all-in-one and HP Instant Share. Select photos from a memory
card or scan an image, press HP Instant Share on the control panel of your HP all-in-
one, and send your images to the destination  of your choice. See the topics below for
detailed instructions.
Send photos from a memory card        
Use your HP all-in-one to share photos immediately upon inserting a memory card, or
insert the memory card and share photos  at a later time. To share photos immediately,
insert the memory card into the appropriate card  slot, select one or more photos, and
then press  HP Instant Share  on the control panel.
If you insert the memory card, and then decide to send the photos at a later time, you
will find that when you come back to  your HP all-in-one it has gone into idle mode.
Simply press  HP Instant Share  and follow the prompts to select and share photos.
Note For more information on using a memory card, see  Use a memory card or
PictBridge camera .
To send photos immediately upon inserting your memory card
1 Make sure the memory card is inserted into the appropriate card slot on your HP all-in-one.
2 Select one or more photos. For more information on selecting photos, see  Use a memory card or PictBridge
camera .
Note Movie file types might not be supported by the HP Instant Share service.
3 Press  HP Instant Share  on the control panel of your HP all-in-one.
For Windows users, the  HP Image Zone software opens on your computer. The  HP
Instant Share  tab appears. Thumbnails of your photos appear in the Selection
Tray. For more information on the  HP Image Zone, see Use the HP Image Zone  in
the onscreen help.
For Macintosh users, the  HP Instant Share client application software opens on
your computer. Thumbnails of your photos appear in the  HP Instant Share
window.
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NoteIf you are using a Macintosh OS  earlier than X v10.1.5 (including OS 9
v9.1.5), your photos are uploaded to the  HP Gallery on your Macintosh.
Click  E-mail . Send the photos as an e-mail attachment by following the
prompts on your computer screen.
4 Follow the steps appropriate for your operating system: If you are using a Windows-based computer:
a From either the  Control or Work  areas of the  HP Instant Share  tab, click the
link or icon of the service you  want to use to send your photos.
Note If you click  See All Services , you can choose from among all of the
services available in your country/region, for example:  HP Instant
Share E-mail  and Create Online Albums . Follow the onscreen
instructions.
The  Go Online  screen appears in the Work area.
b Click  Next and follow the onscreen instructions.
If you are using a Macintosh:
a Make sure the photos you want to share display in the  HP Instant Share
window.
Use the  - button to remove photos, or the  + button to add photos to the
window.
b Click  Continue and follow the onscreen instructions.
c From the HP Instant Share services list, select  the service you want to use to
send your photos.
d Follow the onscreen instructions.
5 From the  HP Instant Share E-mail  service, you can:
– Send an e-mail message with thumbnail  images of your photos which can be
viewed, printed, and saved over the Web.
– Open and maintain an e-mail address book. Click  Address Book, register with
HP Instant Share, and create an HP Passport account.
– Send your e-mail message to multiple addresses. Click the multiple address
link.
– Send a collection of images to a friend  or relatives network-connected device.
Enter the name assigned to the device by the recipient in the  E-mail address
field followed by @send.hp.com. You will be prompted to sign in to HP Instant
Share with your HP Passport  userid and password .
Note If you have not previously set up HP Instant Share, click  I need an HP
Passport account  on the Sign in with HP Passport  screen. Obtain an
HP Passport user ID and password.
Note You can also use the  Menu button in the  Photo area of the control panel to send
images from your memory card. For more information, see  Use a memory card
or PictBridge camera .
To insert the memory card and send photos at a later time
1 Insert the memory card into the  appropriate slot on your HP all-in-one.
After a period of time, the HP all-in-one will  go into idle mode. The HP all-in-one is
in idle mode when the idle screen appears on the color graphics display.
2 Press  HP Instant Share  on the control panel of your HP all-in-one.
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The Send from Where?  menu appears on the color graphics display.
3 Press  1 to select  Memory card .
The first photo on your memory card appears on the color graphics display.
4 Follow the steps (starting with step 2) in  To send photos immediately upon inserting
your memory card .
Send a scanned image       
Share a scanned image by pressing  HP Instant Share on the control panel. To use the
HP Instant Share  button, place the image on the glass, select the scanner as the
means by which you are going to send the image, select a destination, and start the
scan.
Note For more information on scanning an image, see  Use the scan features.
To send a scanned image from your HP all-in-one
1 Load your original face down on the right front corner of the glass.
2 Press  HP Instant Share  on the control panel of your HP all-in-one.
The  Send from Where?  menu appears on the color graphics display.
3 Press  2 to select  Scanner.
The image is scanned and uploaded to your computer.
For Windows users, the  HP Image Zone software opens on your computer. The  HP
Instant Share  tab appears. A thumbnail of the scanned image appears in the
Selection Tray. For more information on the  HP Image Zone, see Use the
HP Image Zone  in the onscreen help.
For Macintosh users, the  HP Instant Share client application software opens on
your computer. A thumbnail of the scanned image appears in the  HP Instant Share
window.
Note If you are using a Macintosh OS  earlier than X v10.1.5 (including OS 9
v9.1.5), your photos are uploaded to the  HP Gallery on your Macintosh.
Click  E-mail . Send the scanned image as an e-mail attachment by following
the prompts on your computer screen.
4 Follow the steps appropriate for your operating system: If you are using a Windows-based computer:
a From either the  Control or Work  areas of the  HP Instant Share  tab, click the
link or icon of the service you want  to use to send your scanned image.
Note If you click  See All Services , you can choose from among all of the
services available in your country/region, for example:  HP Instant
Share E-mail  and Create Online Albums . Follow the onscreen
instructions.
The  Go Online  screen appears in the Work area.
b Click  Next and follow the onscreen instructions.
If you are using a Macintosh:
a Make sure the scanned image you want to share displays in the  HP Instant
Share  window.
Use the  - button to remove photos, or the  + button to add photos to the
window.
b Click  Continue and follow the onscreen instructions.
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