HP Officejet 7413 User Manual

							
4 Remove the white plug from the port labeled 2-EXT on the back of your HP all-in-one.
5 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.
Caution If you do not turn off the auto fax receive setting in your PC
modem software, your HP all-in-one will not be able to receive faxes.
6 (Optional) Connect a phone to the other open phone port on the parallel splitter.
7 Set up the HP all-in-one to answer incoming calls manually. Press the  Auto
Answer  button until the light is off.
8 Run a fax test. For information, see  Test your fax setup.
You must be available to respond in person to incoming fax calls, or your HP all-in-one
cannot receive faxes. For information on receiving faxes manually, see  Receive a fax
manually .
Set up your HP all-in-one to  a computer with two phone ports
Back view of the HP all-in-one
1Telephone wall jack
2IN phone port on your computer
3OUT phone port on your computer
4Telephone
5Computer with modem
6Phone cord supplied in the box with your HP all-in-one connected to the 1-LINE port
To set up your HP all-in-one to  a computer with two phone ports
1 Remove the white plug from the port labeled 2-EXT on the back of your HP all- in-one.
2 Find the phone cord that connects from  the back of your computer (your PC
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack
and plug it into the port labeled 2-EXT on the back of your HP all-in-one.
3 Connect a phone to the OUT port on the back of your PC modem.
Chapter 10
98 HP Officejet 7300/7400 series all-in-one
Fax setup
 
						

							
4 Using the phone cord supplied in the box with your HP all-in-one, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1-LINE
on the back of your HP all-in-one.
Caution If you do not use the supplied  cord to connect from the telephone
wall jack to your HP all-in-one, you  might not be able to fax successfully.
This special phone cord is different from the phone cords you might already
have in your home or office. If the  supplied phone cord is too short, see  The
phone cord that came with my HP all-in-one is not long enough  for
information on extending it.
5 If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.
Caution If you do not turn off the auto fax receive setting in your modem
software, your HP all-in-one will not be able to receive faxes.
6 Set up the HP all-in-one to answer incoming calls manually. Press the  Auto
Answer  button until the light is off.
7 Run a fax test. For information, see the next section,  Test your fax setup.
You must be available to respond in person to incoming fax calls, or your HP all-in-one
cannot receive faxes. For information on receiving faxes manually, see  Receive a fax
manually .
Test your fax setup           
You can test your fax setup to check the  status of your HP all-in-one and to make sure
it is set up properly for faxing. Perform this test after you have completed setting up
your HP all-in-one for faxing. The test does the following:
● Checks the fax hardware
● Verifies that the phone cord is plugged into the correct port
● Checks for a dial tone
● Checks for an active phone line
● Checks the status of your phone line connection
The HP all-in-one prints a report with the results of the test. If the test fails, review the
report for information on how to fix the problem and rerun the test.
To test your fax setup from the control panel
1 Set up your HP all-in-one for faxing  according to the setup instructions in this
chapter.
2 Make sure you have inserted the print cartridges and loaded paper before starting the test.
For more information, see  Replace the print cartridges  and Load full-size paper .
3 Press  Setup.
4 Press  6, then press  5.
This displays the  Tools menu and then selects  Run Fax Test.
The HP all-in-one displays the status of the test on the color graphics display and
prints a report.
User Guide 99
Fax setup
 
						

							
5 Review the report.– If the test passes and you are  still having problems faxing, check the fax
settings listed in the report to verify the settings are correct. A blank or
incorrect fax setting can cause problems faxing.
– If the test fails, review the report for more information on how to fix any problems found.
6 After you pick up the fax  report from your HP all-in-one, press  OK.
If necessary, resolve any problems found and rerun the test.
For more information on resolving any  problems found during the test, see The fax
test failed .
Chapter 10
100 HP Officejet 7300/7400 series all-in-one
Fax setup
 
						

							
11Use the fax features
You can use your HP all-in-one to send and receive faxes, including color faxes. You
can set up speed dials to send faxes quickly and easily to frequently used numbers.
From the control panel, you can also set  a number of fax options, such as resolution.
You should explore the HP Director that came with your  HP Image Zone software to
take full advantage of all of its features. Using the  HP Director, you can send a fax from
your computer, include a computer-generated cover page, and quickly set up speed
dials. For more information, see the onscreen  HP Image Zone Help.
For information on accessing the  HP Director and the onscreen help, see  Use the
HP Image Zone to do more with your HP all-in-one .
Set up the HP all-in-one to receive faxes   
Your HP all-in-one can be set up to receive faxes automatically or manually, depending
on your home or office setup. If you set up the HP all-in-one to answer faxes
automatically, it answers all incoming calls and receives faxes. If you set up the HP all-
in-one to answer faxes manually, you must be available to respond in person to the
incoming fax call, or your HP all-in-one cannot receive faxes. For more information on
receiving faxes manually, see  Receive a fax manually.
In certain situations you might want to receive faxes manually. For example, if you
share a phone line between your HP all-in-one  and phone and you do not have
distinctive ringing or an answering machine, you will need to set up the HP all-in-one to
answer fax calls manually. If you subscribe to a voice mail service, you will also need to
answer fax calls manually. This is because the HP all-in-one will not be able to
distinguish between fax calls and phone calls.
Note For more information on setting up your office equipment with the HP all-in-one,
see Fax setup .
Choose the recommended answer mode for your setup        
Refer to the table below to determine  the recommended answer mode for your HP all-
in-one based on your home or office setup.  From the first column in the table, choose
the type of equipment and services applicable to your office setup. Then, look up the
recommended answer mode in the second column. The third column describes how the
HP all-in-one will answer incoming calls.
After you have determined the recommended answer  mode setting for your home or
office setup, see  Set the answer mode  for more information.
Equipment/services
sharing your fax phone
line
Recommended
answer modeDescription
None.Automatic
(The  Auto Answer
light is on.)The HP all-in-one automatically answers all
incoming calls using the  Rings to Answer
setting. For more information on setting the
User Guide 101
Use the fax features
 
						

							
Equipment/services
sharing your fax phone
lineRecommended
answer modeDescription
(You have a separate fax
phone line on which you
receive only fax calls.)number of rings, see Set the number of rings
before answering .
A shared voice and fax
phone line and no
answering machine.
(You have a shared
phone line in which you
receive both voice and
fax calls.)Manual
(The Auto Answer
light is off.)The HP all-in-one will not automatically answer
calls. You must receive all faxes manually by
pressing  Start Fax Black  or Start Fax Color .
For information on receiving faxes manually,
see  Receive a fax manually .
You might use this setting if the majority of calls
on this phone line are voice calls and you rarely
receive faxes.
Voice mail service
provided by your
telephone company.Manual
(The  Auto Answer
light is off.)The HP all-in-one will not automatically answer
calls. You must receive all faxes manually by
pressing  Start Fax Black  or Start Fax Color .
For information on receiving faxes manually,
see  Receive a fax manually .
An answering machine
and a shared voice and
fax phone line.Automatic
(The Auto Answer
light is on.)The answering machine will answer the call and
the HP all-in-one will monitor the line. If the
HP all-in-one detects fax tones, the HP all-in-
one will receive the fax.
Note This is the recommended setting if you
have an answering machine. Make sure
the answering machine is set up properly
with the HP all-in-one. For information,
see Fax setup .
Also, set the number of rings to answer for the
HP all-in-one to a number greater than the
number of rings to answer for the answering
machine. The answering machine must answer
the call before your HP all-in-one. For more
information on setting the number of rings to
answer, see  Set the number of rings before
answering .
Distinctive ringing
service.Automatic
(The Auto Answer
light is on.)The HP all-in-one automatically answers all
incoming calls.
Make sure the ring pattern the phone company
set for your fax phone line matches the  Answer
Ring Pattern  set for the HP  all-in-one. For more
information, see  Change the answer ring
pattern (distinctive ringing) .
Chapter 11
(continued)
102 HP Officejet 7300/7400 series all-in-one
Use the fax features
 
						

							
Set the answer mode   
The answer mode determines whether your HP all-in-one answers incoming calls or
not. If you set up the HP all-in-one to answer faxes automatically (the Auto Answer
light is on), it answers all incoming calls and  receives faxes. If you set up the HP all-in-
one to answer faxes manually (the  Auto Answer light is off), you must be available to
respond in person to the incoming fax call,  or your HP all-in-one will not receive faxes.
For more information on receiving faxes manually, see  Receive a fax manually.
If you do not know which answer mode to use, see  Choose the recommended answer
mode for your setup .
➔ Press the  Auto Answer  button to set the answer mode.
When the  Auto Answer  light is on, your HP all-in-one automatically answers calls.
When the light is off, your HP all-in-one does not answer calls.
Send a fax 
You can send a fax in a variety of ways. Using the control panel, you can send a black-
and-white or color fax from your HP all-in-one.  You can also send a fax manually from
an attached phone. This allows you to speak with the recipient before sending the fax.
You can even set up the HP all-in-one to send two-sided originals.
If you frequently send faxes to the same  numbers, you can set up speed dials and
quickly send faxes by using the  Speed Dial button or a one-touch speed dial button.
Review this section for more information on all the ways you can send faxes.
Send a basic fax 
You can send a basic single- or multiple-page fax by using the control panel.
Note If you need printed confirmation that your faxes were successfully sent, enable
fax confirmation  before sending any faxes. For information, see  Enable fax
confirmation .
Tip You can also send a fax using monitor dialing. This allows you to control the pace
of your dialing. This feature is useful when  you want to use a calling card to charge
the call and you need to respond to tone prompts while dialing. For more
information, see  Send a fax using monitor dialing .
1 Load your originals face up in the document  feeder tray with the top of the page on
the left. If you are sending a single-page fax,  you can also load it on the glass.
Note If you are sending a multiple-page fax,  you must load the originals in the
automatic document feeder.
2 Enter the fax number by using the keypad. Tip To enter a pause in the fax number, press  Redial/Pause.
3 Press  Start Fax Black .
4 If your original is loaded on the glass, press  1 to select  Fax original from scanner
glass .
Tip You can also send a fax in color,  such as a photo, from your HP all-in-one. Just
press  Start Fax Color  instead of Start Fax Black .
User Guide 103
Use the fax features
 
						

							
Did you know that you can send a fax from your computer by using the  HP Director
that came with your  HP Image Zone software? You can also create and attach a
computer-generated cover page to send with your fax. Its easy. For more information,
see the onscreen  HP Image Zone Help  that came with your HP Image Zone software.
Enable fax confirmation     
If you need printed confirmation that your faxes were successfully sent, follow these
instructions to enable fax confirmation  before sending any faxes.
The default fax confirmation setting is  Every Error. This means that your HP all-in-one
prints a report only if there is a problem with sending or receiving a fax. A confirmation
message indicating whether a fax was successfully sent appears briefly on the color
graphics display after each transaction. For more information on printing reports, see
Print reports .
1 Press  Setup.
2 Press  2, and then press  1.
This displays the  Print Report menu and then selects  Fax Report Setup.
3 Press  5, and then press  OK.
This selects  Send Only.
Every time you send a fax, the HP all-in-one will print a confirmation report
informing you whether the fax was sent successfully or not.
Note If you select  Send Only, you will not receive printed reports if there are
errors while the HP all-in-one is receiving faxes. Print the  Fax Log to view
any receive errors. For more information on printing the  Fax Log, see
Generate reports manually .
Send two-sided originals     
If you have an HP two-sided printing accessory installed, you can send two-sided
originals. For information on loading paper in your accessory, read and follow the
instructions that came with the accessory.
This feature is only supported for sending black-and-white faxes. It is not available if you
are sending color faxes.
TipYou can also print received faxes on both  sides of the page. For more information,
see  Set up the HP all-in-one to print single- or two-sided faxes .
1 Load your originals face up in the document  feeder tray with the top of the page on
the left.
Note Your originals must be loaded in  the document feeder tray; sending two-
sided originals is not supported when sending a fax from the glass.
2 Enter the fax number by using the keypad.
3 In the Fax area, press  Menu, and then press  3.
This displays the  Fax Menu and then selects  Two-Sided Send - Black Only .
4 Select one of the following options:
– If you want to send single-sided originals, press  1 to select  1-Sided Original .
– If you want to send two-sided originals and include a cover page, press  2 to
select  2-Sided Original with cover page .
Chapter 11
104 HP Officejet 7300/7400 series all-in-one
Use the fax features
 
						

							
This setting scans and sends only the front of the cover page, and scans and
sends both sides of the rest of your pages. This prevents a blank page from
accidentally being sent when you include a cover page.
– If you want to send two-sided originals and you do not have a cover page,
press  3 to select  2-Sided Original .
This setting scans and sends both sides of all of your pages. Use this setting if
all of your originals have text on both sides.
Note If you select  2 or  3, make sure you do not remove the originals from the
output area before they are scanned on both sides. The HP all-in-one
scans the front side of an original, places it in the output area, and then
picks it back up to scan the  opposite side. After both sides of every
page have been scanned, you can remove the originals.
5 Press  Start Fax Black .
Note The option you select applies only to the current fax. If you want all future
faxes you send to use this same option, change the default. For more
information, see  Set new default settings .
Send a fax manually from a phone         
You can make a phone call and talk with the recipient before you send your fax. This
method of sending a fax is called manually sending a fax. Sending a fax manually is
useful if you want to make sure the recipient  is available to receive the fax before you
send it.
The phone must be connected to the 2-EXT  port on the back of the HP all-in-one. For
information on setting up your HP  all-in-one with your phone, see Fax setup.
1 Load your originals face up in the document  feeder tray with the top of the page on
the left.
2 Dial the number by using the keypad on the phone that is connected to your
HP all-in-one.
Note You must use the keypad on the phone  to dial the number. Do not use the
keypad on the control panel of the HP all-in-one.
3 Do one of the following: – If after dialing the number you hear fax tones, press  Start Fax Black or Start
Fax Color  within three seconds to send the fax.
– If the recipient answers the telephone, you can engage in a conversation before sending your fax. Once you are  ready to send your fax, press the Start
Fax Black  or Start Fax Color  button on the control panel.
Send a fax using redial    
You can use redial to send a fax to the last fax number dialed from the control panel.
1 Load your originals face up in the document  feeder tray with the top of the page on
the left.
2 Press  Redial/Pause .
The last number dialed appears in the color graphics display.
3 Press  Start Fax Black  or Start Fax Color .
User Guide 105
Use the fax features
 
						

							
Send a fax using speed dials     
You can quickly send a fax by pressing Speed Dial or a one-touch speed dial button on
the control panel.
Note The one-touch speed dial buttons correspond to the first five speed-dial entries.
Speed-dial entries will not appear until you have set them up. For more information, see
Set up speed dialing .
1 Load your originals face up in the document  feeder tray with the top of the page on
the left.
2 Do one of the following:
– Press  Speed Dial  until the appropriate speed-dial entry appears in the top line
of the color graphics display. You can also scroll through the speed-dial entries
by pressing 
 or . After the entry you want is highlighted, press  OK.
– Press  Speed Dial  and then enter the speed-dial code by using the keypad on
the control panel. Press  OK.
– Press a one-touch speed dial button. Press  OK.
3 Press  Start Fax Black  or Start Fax Color .
Schedule a fax    
You can schedule a black-and-white fax to be sent later the same day (when phone
lines are not as busy or phone rates are lower, for example). When scheduling a fax,
the originals must be loaded in the document feeder tray and not on the glass. The
HP all-in-one automatically sends your fax when the specified time is reached.
You can only schedule one fax to be sent  at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
1 Load your originals face up in the document  feeder tray with the top of the page on
the left.
Note Load your originals in the document feeder tray, and not on the glass. This
feature is not supported if you load your originals on the glass.
2 In the Fax area, press  Menu.
This displays the  Fax Menu.
3 Press  5 to select  Send Fax Later .
4 Enter the send time by using the numeric keypad, and then press  OK.
5 Enter the fax number by using the keypad, press a one-touch speed dial button, or press  Speed Dial  until the appropriate speed-dial entry appears.
6 Press  Start Fax Black .
The HP all-in-one sends the fax at the scheduled time.  Send Fax Later appears on
the color graphics display along with the scheduled time.
Change or cancel a scheduled fax   
You can change the number or time of your scheduled fax or cancel it altogether. After
you schedule a fax, the scheduled time appears on the color graphics display.
1 In the Fax area, press  Menu.
This displays the  Fax Menu.
2 Press  5 to select  Send Fax Later .
If a fax has already been scheduled, the  Fax is Scheduled menu appears.
Chapter 11
106 HP Officejet 7300/7400 series all-in-one
Use the fax features
 
						

							
3 Do one of the following:– Press  1 to cancel the scheduled fax.
This selects  Cancel scheduled fax . Your scheduled fax is cancelled.
– Press  2 to change the time or number.
This selects  Set new time to send fax .
4 If you pressed  2, enter the new send time and then press  OK.
5 Enter the new fax number, and then press  Start Fax Black.
Send a fax from memory 
You can scan a black-and-white fax  into memory and then send the fax from memory.
This feature is useful if the fax number you  are trying to reach is busy or temporarily
unavailable. The HP all-in-one scans the originals into memory and sends them once it
is able to connect to the receiving fax machine. After the HP all-in-one scans the pages
into memory, you can immediately remove the originals from the document feeder tray.
1 Load your originals face up in the document  feeder tray with the top of the page on
the left.
Note Load your originals in the document feeder tray, and not on the glass. This
feature is not supported if you load your originals on the glass.
2 In the Fax area, press  Menu.
This displays the  Fax Menu.
3 Press  4 to select  Scan and Fax .
4 Enter the fax number by using the keypad, press a one-touch speed dial button, or press  Speed Dial  until the appropriate speed-dial entry appears.
5 Press  Start Fax Black .
Note If you press  Start Fax Color , the fax will be sent in black and white and a
message appears on the color graphics display.
The HP all-in-one scans the originals into memory and sends the fax when the
receiving fax machine is available.
Send a fax using monitor dialing        
Monitor dialing allows you to dial a number from  the control panel as you would dial a
regular telephone. This feature is useful when you  want to use a calling card to charge
the call and you need to respond to tone  prompts while dialing. It also allows you to dial
the number at your own pace, if necessary.
Note Make sure the volume is turned on, or you will not hear a dial tone. For
information, see  Adjust the volume .
1 Load your originals face up in the document  feeder tray with the top of the page on
the left. If you are sending a single-page fax,  you can also load it on the glass.
2 Press  Start Fax Black  or Start Fax Color .
3 If your original is loaded on the glass, press  1 to select  Fax original from scanner
glass .
4 After you hear the dial tone, enter the number by using the keypad on the control panel.
5 Follow any prompts that might occur.
Your fax is sent when the receiving fax machine answers.
User Guide 107
Use the fax features