HP Officejet 7413 User Manual

							
8Use the scan features
Scanning is the process of converting text and pictures into an electronic format for
your computer. You can scan just about anything: photos, magazine articles, text
documents, and even 3D objects, as long as you are careful not to scratch the glass on
your HP all-in-one. Scanning to a memory card makes your scanned images even more
portable.
You can use the scanning features of your HP all-in-one to do the following:
● Scan text from an article into your  word processor and quote it in a report.
● Print business cards and brochures by scanning a logo and using it in your
publishing software.
● Send photos to friends and relatives by scanning your favorite prints and including
them in e-mail messages.
● Create a photographic inventory of your house or office, or archive treasured
photos in an electronic scrapbook
Note Scanning text (also known as optical character recognition or OCR) lets you
bring the content of magazine articles, books, and other printed matter into your
favorite word processor (and many other programs) as fully editable text.
Learning to do OCR right is important if  you want to obtain the best results. Do
not expect scanned text documents to be letter-perfect the first time you use
your OCR software. Using OCR software is an art that takes time and practice to
master. For more information about scanning documents, especially documents
containing both text and graphics, see the documentation that came with your
OCR software.
To use the scan features, your HP  all-in-one and computer must be connected and
turned on. The HP all-in-one software must also be installed and running on your
computer prior to scanning. To verify that the HP all-in-one software is running on a
Windows PC, look for the HP all-in-one icon in  the system tray at the lower right side of
the screen, near the time. On a Macintosh, the HP all-in-one software is always
running.
Note Closing the HP Windows system tray icon  can cause your HP all-in-one to lose
some of its scan functionality and result in the  No Connection error message. If
this happens, you can restore full functionality by restarting your computer or by
starting the  HP Image Zone  software.
For information about how to scan from the computer, and how to adjust, resize, rotate,
crop, and sharpen your scans, see the onscreen  HP Image Zone Help that came with
your software.
This chapter contains information on scanning to an application, to an HP Instant Share
destination, and to a memory card. It also contains information about scanning from the
HP Director , and adjusting the preview image.
Scan to an application 
You can scan originals placed on the  glass directly from the control panel.
68 HP Officejet 7300/7400 series all-in-one
Scan
 
						

							
NoteThe menus shown in this section may vary in content depending on your
computers operating system and which applications you set up as scan
destinations in the  HP Image Zone.
Scan an original (USB-connected) 
Follow these steps if your HP all-in-one is  directly connected to a computer through a
USB cable.
1 Load the original face down on the right front corner of the glass.
2 In the Scan area, press  Scan To.
The  Scan To  menu appears, listing destinations, including applications, for
anything you scan. The default destination is whichever one you selected the last
time you used this menu. You designate which applications and other destinations
appear on the  Scan To menu by using the  HP Image Zone on your computer.
3 To select an application to receive the scan, press its number on the control panel or use the arrow buttons to highlight it and then press  OK or Start Scan .
A preview image of the scan appears in the  HP Scan window on the computer,
where you can edit it.
For more information about editing a preview image, see the onscreen  HP Image
Zone Help  that came with your software.
4 Make any edits to the preview image in the  HP Scan window. When you have
finished, click  Accept.
The HP all-in-one sends the scan to the selected application. For example, if you
chose the  HP Image Zone , it automatically opens and displays the image.
Scan an original (network-connected) 
Follow these steps if your HP all-in-one is connected to one or more computers over a
network.
1 Load the original face down on the right front corner of the glass.
2 In the Scan area, press  Scan To.
The  Scan To  menu appears, listing various options.
3 Press  1 to choose  Select Computer  or use the arrow buttons to highlight it and
then press  OK.
The  Select Computer  menu appears, listing computers connected to the HP all-
in-one.
Note The Select Computer  menu may list computers with a USB connection in
addition to those connected through the network.
4 To select the default computer, press  OK. To select another computer, press its
number on the control panel or use  the arrow buttons to highlight your selection
and then press  OK. To send the scan to an application on your computer, choose
your computer in the menu.
The  Scan To  menu appears, listing destinations, including applications, for
anything you scan. The default destination is whichever one you selected the last
time you used this menu. You designate which destinations appear on the  Scan To
menu by using the  HP Image Zone on your computer. For more information, see
the onscreen  HP Image Zone Help  that came with your software.
5 To select an application to receive the scan, press its number on the control panel or use the arrow buttons to highlight it and then press  OK or Start Scan .
User Guide 69
Scan
 
						

							
If you chose the HP Image Zone, a preview image of the scan appears in the
HP Scan  window on the computer, where you can edit it.
6 Make any desired edits to the preview image in the  HP Scan window. When you
finish, click  Accept.
The HP all-in-one sends the scan to the selected application. For example, if you
chose the  HP Image Zone , it automatically opens and displays the image.
Send a scan to an HP Instant Share  destination             
HP Instant Share lets you share your photos with family and friends through e-mail
messages, online photo albums, and high-quality prints.
Note Not all countries/regions can order printed photos online.
For information about setting up and using HP Instant Share, see the onscreen  HP
Image Zone Help .
Note If you set up HP Instant Share on a network, you will not be able to use
HP Instant Share on a USB-connected device.
Share a scanned image with friends and relatives (USB-connected device)
Share a scanned image by pressing  Scan To on the control panel. To use the  Scan To
button, place an image face down on the glass, select a destination to which you want
to send the image, and start the scan.
Note If you previously set up HP Instant Share on a network, you will not be able to
use HP Instant Share on a USB-connected device.
1 Load your original face down on the right front corner of the glass or (if you are using the document feeder tray) in the document tray.
2 In the Scan area, press  Scan To.
The  Scan To  menu appears on the color graphics display.
3 Use the 
 and  arrows to highlight  HP Instant Share.
4 Press  OK to select the destination and scan the image.
The image is scanned and uploaded to your computer.
For Windows users, the  HP Image Zone software opens on your computer. The
HP Instant Share  tab appears. A thumbnail of the scanned image appears in the
Selection Tray. For more information on the  HP Image Zone, see the onscreen  HP
Image Zone Help  that came with the software.
For Macintosh users, the  HP Instant Share client application software opens on
your computer. A thumbnail of the scanned image appears in the  HP Instant Share
window.
Note If you are using a version of the  Macintosh OS earlier than OS X v10.1.5
(including OS 9), the scanned image is uploaded to the  HP Gallery on your
Macintosh. Click  E-mail. Send the image as an e-mail attachment by
following the prompts on your computer screen.
Follow the prompts on your computer for  sharing the scan with others using HP
Instant Share.
Chapter 8
70 HP Officejet 7300/7400 series all-in-one
Scan
 
						

							
Share a scanned image with friends and relatives (network-connected)
Share a scanned image by pressing Scan To on the control panel. To use the  Scan To
button, place an image face down on the glass, select a destination to which you want
to send the image, and start the scan.
Before you can share a scanned image on a network-connected HP all-in-one, you
must first have  HP Image Zone  installed on your computer. For more information on
installing  HP Image Zone  on your computer, see the  Setup Guide that came with your
HP all-in-one.
1 Load your original face down on the right front corner of the glass or (if you are using the document feeder tray) in the document tray.
2 In the Scan area, press  Scan To.
The  Scan To  menu appears on the color graphics display.
3 Use the 
 and  arrows to highlight  HP Instant Share.
The  Share Menu  appears.
4 Use the 
 and  arrows to highlight a destination to which you want to send your
image.
5 Press  OK to select the destination and scan the image.
The image is scanned and sent to the destination selected.
Send a scan to a memory card 
You can send a scanned image as a JPEG image to the memory card that is currently
inserted in one of the memory card slots  on the HP all-in-one. This enables you to use
the memory card features to generate borderless prints and album pages from the
scanned image. It also enables you to access the scanned image from other devices
that support the memory card.
Send a scan to a memory card loaded in your HP all-in-one (USB-connected)
You can send the scanned image as a JPEG image to a memory card. This section
describes the process when your HP all-in-one is directly connected to your computer
through a USB cable. Make sure you have a memory card inserted in the HP all-in-one.
1 Load the original face down on the right front corner of the glass.
2 In the Scan area, press  Scan To.
A  Scan To  menu appears, listing various options or destinations. The default
destination is whichever one you selected the last time you used this menu.
3 Press 
 to highlight  Memory Card , and then press  OK.
The HP all-in-one scans the image and saves the file to the memory card in the
JPEG format.
Send a scan to a memory card loaded in your HP all-in-one (network-
connected)
You can send a scanned image as a JPEG image to a memory card. This section
describes the process when your HP all-in-one is connected to a network.
Note You can only send a scan to a memory  card if the memory card is being shared
across the network. See  Control memory card security on a network  for more
information.
1 Load the original face down on the right front corner of the glass.
User Guide 71
Scan
 
						

							
2 In the Scan area, press Scan To.
A  Scan To  menu appears, listing various options or destinations.
3 Press  3 to select  Memory Card  or use the arrow buttons to highlight it and then
press  OK.
The HP all-in-one scans the image and saves the file to the memory card in the
JPEG format.
Stop scanning     
➔ To stop scanning, press  Cancel on the control panel.
Chapter 8
72 HP Officejet 7300/7400 series all-in-one
Scan
 
						

							
9Print from your computer 
The HP all-in-one can be used with any software application that allows printing. The
instructions vary slightly depending whether you are printing from a Windows PC or a
Macintosh. Make sure you follow the instructions for your operating system in this
chapter.
In addition to the printing capabilities described in this chapter, you can print special
print jobs such as borderless prints, newsletters, and banners; print images directly from
a photo memory card or from a digital camera that supports PictBridge; print from a
supported Bluetooth device, such as a camera phone or personal digital assistant
(PDA); and use scanned images in printing projects in the  HP Image Zone.
● For more information on printing from a memory card or digital camera, see  Use a
memory card or PictBridge camera .
● For more information on setting up your  HP all-in-one to print from a Bluetooth
device, see  Connection information .
● For more information on performing special print jobs or printing images in the
HP Image Zone , see the onscreen  HP Image Zone Help .
Print from a software application  
Most print settings are automatically handled by the software application you are
printing from or by HP ColorSmart technology. You need to change the settings
manually only when you change print quality,  print on specific types of paper or
transparency film, or use special features.
To print from the software application  you used to create your document
(Windows users)
1 Make sure you have paper loaded in the input tray.
2 On the  File menu in your software application, click  Print.
3 Select the HP all-in-one as the printer.
4 If you need to change settings, click the button that opens the  Properties dialog
box.
Depending on your software application, this button might be called  Properties,
Options , Printer Setup , or Printer .
5 Select the appropriate options for your print job by using the features available in the Paper/Quality , Finishing , Effects , Basics , and Color  tabs.
Tip You can easily print your job with a  set of default settings based on the type
of job you want to print. On the  Printing Shortcuts tab, click a type of print
task in the  What do you want to do?  list. The default settings for that type of
print task are set, and summarized on the  Printing Shortcuts tab. If
necessary, you can adjust the settings here,  or you can make your changes
on the other tabs in the  Properties dialog box.
6 Click  OK to close the  Properties dialog box.
7 Click  Print or OK  to begin printing.
User Guide 73
Print from your computer
 
						

							
To print from the software application you used to create your document
(Macintosh users)
1 Make sure you have paper loaded in the input tray.
2 Select the HP all-in-one in the  Chooser (OS 9), Print Center  (OS 10.2 or earlier),
or  Printer Setup Utility  (OS 10.3 or later) before you begin printing.
3 From the  File menu in your software application, choose  Page Setup.
The  Page Setup  dialog box appears, allowing you to specify the paper size,
orientation, and scaling.
4 Specify the page attributes:
– Choose the paper size.
– Select the orientation.
– Enter the scaling percentage.
Note For OS 9, the  Page Setup dialog box also includes options to print a
mirrored (or reversed) version of the image, and to adjust the page margins
for two-sided printing.
5 Click  OK.
6 From the  File menu in your software application, choose  Print.
The  Print  dialog box appears. If you are using OS 9, the  General panel opens. If
you are using OS X, the  Copies & Pages panel opens.
7 Change the print settings for each option in the pop-up menu, as appropriate for your project.
8 Click  Print to begin printing.
Change the print settings   
You can customize the print settings of the HP all-in-one to handle nearly any print
task.
Windows users
Before you change print settings, you should decide  if you want to change the settings
for the current print job only, or if you want to make the settings the defaults for all future
print jobs. How you display print settings depends  on whether or not you want to apply
the change to all future print jobs or just to the current print job.
To change the print settings for all future jobs
1 In the  HP Director , click Settings , point to  Print Settings , and then click  Printer
Settings .
2 Make changes to the print settings, and click  OK.
To change the print settings for the current job
1 On the  File menu in your software application, click  Print.
2 Make sure the HP all-in-one is the selected printer.
3 Click the button that opens the  Properties dialog box.
Depending on your software application, this button might be called  Properties,
Options , Printer Setup , or Printer .
4 Make changes to the print settings, and click  OK.
5 Click  Print or OK  in the  Print dialog box to print the job.
Chapter 9
74 HP Officejet 7300/7400 series all-in-one
Print from your computer
 
						

							
Macintosh users
Use the Page Setup  and Print  dialog boxes to change the settings for your print job.
Which dialog box you use depends on  which setting you want to change.
To change the paper size, orientation, or scaling percentage
1 Select the HP all-in-one in the  Chooser (OS 9), Print Center  (OS 10.2 or earlier),
or  Printer Setup Utility  (OS 10.3 or later) before you begin printing.
2 From the  File menu in your software application, choose  Page Setup.
3 Make changes to the paper size, orientation, and scaling percentage settings, and click  OK.
To change all other print settings
1 Select the HP all-in-one in the  Chooser (OS 9), Print Center  (OS 10.2 or earlier),
or  Printer Setup Utility  (OS 10.3 or later) before you begin printing.
2 From the  File menu in your software application, choose  Print.
3 Make changes to the print settings, and click  Print to print the job.
Stop a print job     
Although you can stop a print job from either the HP all-in-one or the computer, we
recommend you stop it from the HP all-in-one for best results.
To stop a print job from the HP all-in-one
➔
Press  Cancel  on the control panel. Look for the  Print Cancelled message on the
color graphics display. If the message does not appear, press  Cancel again.
User Guide 75
Print from your computer
 
						

							
10Fax setup   
After completing all steps in the Setup Guide, use the instructions in this chapter to
complete your fax setup. Please keep your Setup Guide for later use.
In this chapter, you will learn how to set up your HP all-in-one so that faxing works
successfully with equipment and services you might already have on the same phone
line as your HP all-in-one.
Before you begin setting up your HP all-in-one for faxing, determine which kind of phone
system your country/region uses. The instructions for setting up your HP all-in-one for
faxing differ depending whether you have a serial or parallel phone system.
● If the connector type on your shared telephone equipment (modems, phones, and
answering machines) does not allow a physical connection to the 2-EXT port on
your HP all-in-one and instead must be connected at the telephone wall jack, you
probably have a serial-type telephone system. Check the table below to make sure
that your country/region does not appear in this  list. If you are unsure which kind of
telephone system you have (serial or parallel), check with your telephone
company. This type of phone system uses  a 4-wire phone cord to connect the
HP all-in-one to the telephone wall jack.
● If your country/region is listed in the table, you probably have a parallel-type
telephone system. This type of phone system  uses a 2-wire phone cord to connect
the HP all-in-one to the telephone wall jack.
Argentina
AustraliaBrazil
CanadaChileChina
ColombiaGreeceIndia
IndonesiaIrelandJapan
KoreaLatin AmericaMalaysia
MexicoPhilippinesPoland
PortugalRussiaSaudi Arabia
SingaporeSpainTaiwan
ThailandUSAVenezuela
Vietnam  
Tip You can also check the end of the phone  cord that came in the box with your
HP all-in-one. If the phone cord appears to  have two wires, you have a 2- wire
phone cord. If the phone cord has four wires, you have a 4-wire phone cord. The
graphic below shows the differences between the phone cords.
76 HP Officejet 7300/7400 series all-in-one
Fax setup
 
						

							
Choose the right fax setup for your home or office 
To fax successfully, you need to know what types of equipment and services (if any)
share the same phone line with your  HP all-in-one. This is important because you might
need to connect some of your existing office equipment directly to your HP all-in-one,
and you might also need to change some  fax settings before you can fax successfully.
To determine the best way to set up the HP all-in-one in your home or office, first read
through the questions in this section and record  your answers. Next, refer to the table in
the following section and choose the recommended setup case based on your
answers.
Make sure to read and answer the following questions in the order they are presented.
1 Do you have a digital subscriber line (DSL) service through your telephone
company?
❑Yes, I have DSL.
❑ No.
If you answered Yes, proceed directly to  Case B: Set up your HP all-in-one with
DSL . You do not need to continue answering questions.
If you answered No, please continue answering questions.
2 Do you have a private branch exchange (PBX) phone system or an integrated services digital network (ISDN) system?
If you answered Yes, proceed directly to  Case C: Set up your HP all-in-one with a
PBX phone system or an ISDN line . You do not need to continue answering
questions.
If you answered No, please continue answering questions.
3 Do you subscribe to a distinctive ring service through your telephone company that provides multiple phone numbers with different ring patterns?
❑Yes, I have distinctive ring.
❑ No.
If you answered Yes, proceed directly to  Case D: Fax with a distinctive ring service
on the same line . You do not need to continue answering questions.
If you answered No, please continue answering questions.
Are you unsure if you have distinctive ring? Many phone companies offer a
distinctive ring feature that allows you to have several phone numbers on one
phone line.
When you subscribe to this service, each phone number will have a different ring
pattern. For example, you can have single,  double, and triple rings for the different
numbers. You might assign one phone number  with a single ring to your voice
calls, and another phone number with double rings to your fax calls. This allows
you to tell the difference between voice and fax calls when the phone rings.
User Guide 77
Fax setup