Canon I Sensys Mf8540cdn User Guide

							When  specifying  settings,  press to  proceed to  the  next screen.
When  entering  text, press to  move the  cursor to  the  right.
Press to  increase  the  sound  volume or a setting value  such as density  for  scanning, copying,  etc.
[]  key
When  specifying  settings,  press to  select the  item  below the  currently selected item.
When  changing  setting values, press to  decrease  a value.
[Select Paper/Settings] key Press to  select the  paper  you want to  use, or to  set the  size and  type of paper  loaded  in the  paper  source. 
Specifying Paper
Size  and  Type
[OK]  key
Press to  apply  settings or specified details.
[Back]  keyPress to  return to  the  previous screen. If  you press this key  when specifying  settings,  for  example,  the  settings are  not  appli ed
and  the  display returns  to  the  previous screen.
Multi- function  keys (left/right)
When  an  item  such as  or  is  displayed at the  bottom of the  display,  press the  key  under the  displayed item  to
select or apply  the  item  or to  proceed to  further operations. 
Using  the Operation Panel
[Error]  indicatorBlinks or lights up  when an  error  such as a paper  jam occurs.
Wi - Fi indicator (MF8580Cdw  / MF8280Cw only)Lights  up  when the  machine is  connected to  wireless LAN.
[Processing/Data] indicatorBlinks while operations such as sending or printing are  being performed. Lights  up  when there are  documents waiting  to  be
processed.
DisplayDisplays  the  operation and  status screens for  copying,  faxing, and  other functions,  as well as the  status of the  machine and  error
information. Also, view the  screen when specifying  the  settings of the  machine. 
Display
[Menu] keyPress to  start specifying  many of the  settings for  the  machine, such as   or .  
Setting Menu List
[Report]  keyPress to  print a report or list, or to  specify  the  settings for  printing reports. 
Printing Reports and  Lists
[Status Monitor]  keyPress to  check  the  status of printing or faxing, to  view the  usage history, or to  view the  network settings such as the  IP  address
of the  machine. You  can also  check  the  status of the  machine, such as the  remaining amounts of paper  and  toner,  or whether  any
errors  occurred. 
Display
[Energy Saver] keyPress to  put the  machine into sleep mode.  The key  lights up  yellow  green when the  machine is  in sleep mode.  Press the  key  again
to  exit  sleep mode.  
Entering Sleep  Mode
[ID]  keyPress after entering  the  ID and  PIN  to  log on  when Department  ID Management is  enabled.  After you finish using the  machine,
press this key  again to  log off. 
Logging  on  to the Machine
Shortcut keysShortcut keys make it easier  to  send scanned documents to  a computer  and  save  paper  when making  copies. 
Shortcut Keys
[Secure Print] key (MF8580Cdw  / MF8550Cdn / MF8540Cdn only)Press when you start printing secured documents.  To print a secured document, press the  key, select the  secured document to
print and  enter the  PIN  that  has been set on  the  computer. 
Printing a Document  Secured by a PIN (Secure Print)
(MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
[Clear] key
Press to  delete  the  entered  numbers  and  text.
[Stop]  keyPress to  cancel copying,  faxing, and  other operations.
[#] keyPress to  enter symbols such as "@" or "/".
[Start] (Color)  key
>â>Ý>Ì>Û>Ì>â>ã>â
 
						

							Press to  scan or copy documents in color. In addition,  if  you press this key  when you start printing images from a USB  memory
device, printouts are  printed in color.
[Start] (B&W) keyPress to  scan or copy documents in black and  white.  In addition,  if  you press this key  when you start printing images from a USB
memory  device, printouts are  printed in black and  white.
[*] key Press to  switch  the  type of text that  is  entered.
Press to  use tone dialing such as when receiving fax  information  services. 
Receiving Fax Information  Services
Numeric  keys ([0]- [9] keys)Press to  enter numbers  and  text. 
Entering Text
LINKS
Using  the Operation Panel
>â>Þ>Ì>Û>Ì>â>ã>â
 
						

							0ALJ-017
Shortcut Keys
Shortcut keys located  on  the  right side  of the  operation panel enable  you to  perform  the  operations with greater ease  and  efficiency. By
using the  shortcut keys, you can save  scanned images to  a computer  or reduce  the  amount of paper  you consume  when you make
copies.
[Scan >  PC1]/[Scan  >  PC2]  key
Using  these keys is  the  easiest way  to  use the  scan function. First,  register  settings for  each key, such as the  computer  where you
want to  save  the  scanned data, or whether  to  scan the  document as a color PDF  or as a JPEG. Then, place the  document and
simply  press 
or to  start scanning. The scanned document is  stored  in the  computer  in the  specified file format.Scanning Using  the [Scan >  PC] Key
[Paper Save  Copy] keyFor the  
key, settings are  pre-registered that  enable  you to  save  paper  by copying two (or four)  sheets of documents onto
one side  of a page. On the  MF8580Cdw  / MF8550Cdn / MF8540Cdn, you can also  select 2 -sided  copy settings to  save  even more
paper.  
Using  the [Paper Save  Copy] Key
LINKS
Operation Panel
>â>ß>Ì>Û>Ì>â>ã>â
 
						

							0ALJ-018
Display
The display shows  the  screens for  copying,  scanning, and  other functions,  as well as the  screens for  specifying
settings for  these functions.  You  can also  check  information  such as error  messages and  communication status
on  the  display.
Main Screen
When  you press ,,, or , the  main  screen for  the  selected function is  displayed.  The copy main  screen is  shown below
as an  example.
Basic Copy Operations
Sending  Faxes
Using  the Machine  as a Scanner
Printing from USB Memory (USB Print)
Address Book Screen (MF8580Cdw / MF8550Cdn  / MF8540Cdn  / MF8280Cw  Only)
When  you press , the  Address Book screen is  displayed.  Use  this key  when you want to  specify  a destination  for  a fax  or scan.
You  can also  register  and  edit destinations from this screen.
Registering in the Address Book (MF8580Cdw  / MF8550Cdn / MF8540Cdn / MF8280Cw Only)
 Screen
When  you press(Select Paper/Settings) to  select the  paper  to  copy or print on, the   screen is  displayed.  Select
the  paper  on  the  screen. Also, for  example,  you can press this key  to  change the  paper  settings when you load a paper  size that  is
different  from the  previously loaded  paper  size. Note that  the  paper  setting must be correctly specified so that  the  paper  is  f ed
properly.
Selecting  paper
Use  to  select the  paper  you want to  print on.
Use  to  specify  the  size and  type of the  paper  loaded  in the  paper  drawer.  You  can also  register  the  paper  settings for  the  paper
that  you frequently load into the  manual  feed  slot.  
Specifying Paper Size  and  Type
 Screen
When  you press , the   screen is  displayed.  On this screen, you can start specifying  general machine settings such as
  or , as well as many of the  settings for  each function, such as fax  and  scan.
>â>à>Ì>Û>Ì>â>ã>â
 
						

							Setting Menu List
  Screen
When  you press (Report), the    screen is  displayed.  From this screen, you can print reports such as the  sending
and  receiving results for  faxes,  or the  Address Book List. You  can also  specify  whether  to  print reports automatically.
Printing Reports and  Lists
 Screen
When  you press (Status Monitor), a screen is  displayed that  enables you to  check  the  status of documents that  are  being printed,
sent, or received, as well as the  status of the  machine such as the  toner levels  or the  network setting information  such as the  IP
address of the  machine.

Displays  the  details of any errors  that  occurred. 
When an Error  Message Appears
Displays  the  status of the  machine, such as the  amount of paper  or toner remaining.

Displays  whether  paper  is  loaded  in each paper  source.

Displays  the  amount of toner remaining.

Use  to  safely  remove  a USB  memory  device. 
Printing from USB Memory (USB Print)Scanning Documents Directly
to USB Memory

Displays  the  separate totals  for  black and  white  and  color printouts.  
Viewing the Counter Value
 (MF8580Cdw  / MF8550Cdn / MF8540Cdn only)
Displays  the  amount of memory  currently used for  storing  secured document data. 
Printing a Document  Secured by a PIN
(Secure Print) (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Status of copy/print/send/receive jobs
Displays  the  current  status of the  selected item. The  screen is  shown below as an  example.
>â>á>Ì>Û>Ì>â>ã>â
 
						

							Displays  the  network settings such as the  IP  address of the  machine and  status such as the  condition of wireless LAN
communications.
Viewing Network Settings
When  a Message Is Displayed
Messages are  displayed at the  top  of the  screen in situations  such as when paper  runs out  or the  toner level  is  low. The displa y
alternates between  showing the  normal screen and  the  message.
When an Error  Message Appears
When  an Error  Occurs
In some  cases when an  error  occurs, instructions on  how to  respond to  the  error  are  displayed.  Follow  the  on -screen instructions to
solve the  problem.  The screen displayed when a paper  jam occurs is  shown below as an  example  (When an Error  Message
Appears ).
LINKS
Using  the Operation Panel
>â>â>Ì>Û>Ì>â>ã>â
 
						

							0ALJ-019
Logging on to the Machine
When  Department  ID Management is  enabled,  you must log on  before you can use the  machine. When  the  logon screen is  displayed,
follow  the  procedure below to  enter the  Department  ID and  PIN. The logon process may  also  be required for  the  System Manager  ID.
Enter  an ID.
1Use / to select   (or ).
2Enter  a number of up  to seven digits using the numeric keys,  and  press .
If  no  PIN  is  registered, proceed to  step 3.
Enter  the PIN.
1Select .
2Enter  a number of up  to seven digits using the numeric keys,  and  press .
Press  .
The logon screen will  be changed to  the  main  screen.
After you finish using the  machine, press 
again to  display the  logon screen.
LINKS
Setting the Department  ID Management
Setting the System Manager  ID
1
2
3
>â>ã>Ì>Û>Ì>â>ã>â
 
						

							0ALJ-01A
Placing Documents
Place documents on  the  platen glass  or in the  feeder.  Use  the  platen glass  when scanning thick or bound documents such as books.  You
can load two or more sheets of documents in the  feeder so that  they can be scanned continuously. For information  about  the  types of
documents that  can be placed  on  the  platen glass  or in the  feeder,  and  information  about  the  scannable  area of a document, see
Document  Type or Scan Area.
Placing  Documents on  the Platen Glass
Placing  Documents in the Feeder
IMPORTANT
Use documents that  are completely  dry
When  placing  documents,  make sure  that  any glue, ink,  or correction  fluid  on  the  documents has completely dried.
To  avoid paper  jams
Do not  place the  following  types of documents in the  feeder as this may  cause  paper  jams:
Wrinkled  or creased paper
Carbon paper  or carbon-backed  paper
Curled  or rolled paper
Coated paper
Torn paper
Onion  skin  or thin  paper
Stapled  or clipped documents
Paper  printed by a thermal transfer printer
Transparencies
NOTE
To  scan documents more accurately
Documents placed  in the  feeder are  scanned while being fed into the  machine. On the  other hand,  documents placed  on  the
platen glass  remain in a fixed position  while they are  scanned. To ensure  more accurate scanning results, placing  documents on
the  platen glass  is  recommended.
To  scan tracing paper  or transparencies
To scan transparent  documents (for example,  tracing  paper  or transparencies), place them on  the  platen glass.
Open the feeder.
Placing Documents on the Platen Glass
1
>â>ä>Ì>Û>Ì>â>ã>â
 
						

							Place the document  face down  on the platen glass.
Align the  corner of the  document with the  top -left  corner of the  platen glass.
NOTE:
To scan transparent  documents (for example,  tracing  paper  or transparencies), cover them with plain  white  paper.
Gently close  the feeder.
The machine is  ready to  scan the  document.
When  scanning is  complete,  remove  the  document from the  platen glass.
Spread  the document  guides apart.
Slide the  document guides outward  until they are  slightly farther apart than the  actual  document width.
Pull  out  the  tray  extension when loading  large documents to  prevent  them from drooping over the  edge of the  feeder.
Fan the document  stack and  align the edges.
Fan the  document stack  in small batches,  and  align  the  edges by lightly tapping  the  stack  on  a flat  surface a few times.
Place the document(s) face up in the feeder.
Make  sure  that  the  document stack  does not  exceed the  load limit lines ().
IMPORTANT:Do not  load documents of various sizes at the  same time.
Up to  50 sheets can be loaded  at a time. If  51 or more sheets are  loaded, scanning may  stop or a paper  jam may  occur.
Placing Documents in the Feeder
2
3
1
2
3
>â>å>Ì>Û>Ì>â>ã>â
 
						

							Align  the document  guides against the edges of the document.
Slide the  document guides inward until they are  aligned  securely  against the  edges of the  document.
The machine is  ready to  scan the  document.
IMPORTANT:
Align  the document guides  securely  against the edges  of the document
Document guides that  are  too loose or too tight  can cause  misfeeds or paper  jam.
While documents  are being scanned
Do not  add  or remove  documents.
When scanning  is  complete
Remove the  scanned documents from beneath the  feeder to  prevent  paper  jams.
4
>ã>Ü>Ì>Û>Ì>â>ã>â