Canon I Sensys Mf8540cdn User Guide

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Selecting Document Type
You  can select the  image quality  for  the  scan depending on  the  document type, such as text-only documents,
documents with charts  and  graphs,  or magazine photos.
 Specify destinations or connect the  USB  memory  device     Select the  document type 
Suitable  when scanning documents that  only contain text.
Suitable  when scanning documents that  contain both  text and  photos.
Suitable  when scanning documents that  contain printed photos, such as magazines or pamphlets.
LINKS
Scanning Documents Directly to USB Memory
Sending  Documents as E- mails  Directly from the Machine  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Saving  Documents Directly to a Shared Folder  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
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Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)
The machine can automatically scan the  front and  back sides of documents in the  feeder.
IMPORTANT
The machine cannot  scan both  sides of documents automatically when the  documents are  placed  on  the  platen glass.
 Specify destinations or connect the  USB  memory  device     Select   or
  

Select for  documents whose  images on  the  front and  back sides face the  same direction.
Select for  documents whose  images on  the  front and  back sides face in opposite  directions.
LINKS
Scanning Documents Directly to USB Memory
Sending  Documents as E- mails  Directly from the Machine  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Saving  Documents Directly to a Shared Folder  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
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Adjusting Sharpness
You  can adjust sharpness of the  image before sending. Increase  the  sharpness to  sharpen blurred text and
lines, or decrease  the  sharpness to  improve  the  appearance of magazine photos.
 Specify destinations or connect the  USB  memory  device    Adjust the  sharpness  
Decreases the  sharpness, resulting in a softer image.
Example:  If  you want to  improve  the  appearance of magazine photos

Increases the  image sharpness.
Example:  If  you want to  sharpen text and  lines written in pencil
LINKS
Scanning Documents Directly to USB Memory
Sending  Documents as E- mails  Directly from the Machine  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Saving  Documents Directly to a Shared Folder  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Adjusting  Density
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Adjusting Balance between File Size and Image Quality
The scanned documents are  converted into the  specified file formats.  At  that  time, you can specify  the  file
compression ratio.  makes the  compression ratio higher than normal to  create
smaller files  with lower image quality. On the  other hand,   makes the
compression ratio lower than normal larger  files  with higher image quality.
 Specify destinations or connect the  USB  memory  device    Specify the  setting 
The data size is  highly compressed  and  reduced, but the  image quality  becomes low.
The compression ratio and  the  image quality  are  adjusted to  an  intermediate setting between   and
.
The image quality  improves, but the  data compression ratio decreased and  data size becomes large.
LINKS
Scanning Documents Directly to USB Memory
Sending  Documents as E- mails  Directly from the Machine  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Saving  Documents Directly to a Shared Folder  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Selecting  a File Format
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Setting Gamma Values
The scanned documents are  converted into the  specified file formats.  At  that  time, you can specify  the
gamma  values to  apply  to  the  documents.  You  can specify  the  same gamma  value  as that  of the  monitor
which is  to  be used for  viewing the  converted files  so the  files  are  displayed with brightness  true to  the
original  documents.
NOTE
For the  gamma  value  of a monitor display,  see  the  instruction  manual  included  with the  display.
         Select the
gamma  value  
LINKS
Scanning Documents Directly to USB Memory
Sending  Documents as E- mails  Directly from the Machine  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Saving  Documents Directly to a Shared Folder  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Selecting  a File Format
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Specifying Destinations (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn /
MF8540Cdn Only)
You  can specify  destinations by selecting from the  Address Book as well as by using the  numeric keys. To use the  Address Book,  you
need to  register  destinations in the  Address Book beforehand. You  can also  specify  previously used destinations. If  your office  has an
LDAP server  installed,  you can also  specify  destinations in the  server.
Specifying with Numeric  Keys (E-
mail)Specifying from Address BookSpecifying Previously  Used
Destinations
Specifying Destinations in an
LDAP Server (E- mail)
NOTE
When  specifying destinations for e-mails
You  can specify  multiple destinations, including Cc/Bcc  destinations, just like you can when sending normal e-mails.  These
destinations can be specified using the  Address Book or an  LDAP server. To specify  destinations as Cc or Bcc addresses,  you nee d
to  use the  Address Book.
When  specifying destinations for shared folders
You  cannot  specify  destinations using the  numeric keys or an  LDAP server. Furthermore, only one destinations can be specified a t
a time.
TIPS for Enhancing Security
If  you want to  limit available destinations to  ones from the  Address Book,  ones in an  LDAP server, or previously specified
ones:
Limiting Available Destinations
If  you want to  disable specifying  previously used destinations:
Disabling Use of Previously  Used Destinations
LINKS
Sending  Documents as E- mails  Directly from the Machine  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Saving  Documents Directly to a Shared Folder  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Registering in the Address Book (MF8580Cdw  / MF8550Cdn / MF8540Cdn / MF8280Cw Only)
Registering LDAP Servers (MF8580Cdw  / MF8550Cdn / MF8540Cdn / MF8280Cw Only)
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Specifying with Numeric Keys (E-mail)
Use  the  numeric keys on  the  operation panel to  specify  destinations.
IMPORTANT
When   is  set to  , you cannot  use the  numeric keys to  specify  destinations.
Limiting Available Destinations
NOTE
You  can use the  numeric keys only when specifying  the  first destination. If  you want to  specify  any additional destinations, use
the  Address Book or an  LDAP server. To specify  destinations as Cc or Bcc addresses,  you need to  use the  Address Book.
Specifying from Address Book
Specifying Destinations in an LDAP Server (E- mail)
Press  .
Use  /  to select , and  press  .
Enter  the destination using the numeric  keys,  and  press .
Pressing   toggles  the  input  modes.
If  you enter the  wrong characters, press 
. (Press to  delete  each character one by one; press and  hold to  delete  all the  input
characters  at once.)
LINKS
Sending  Documents as E- mails  Directly from the Machine  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
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Specifying from Address Book
The Address Book enables you to  specify  a destination  by selecting from a list  of registered destinations or by
searching by name for  destinations with recipient names. You  can also  directly  specify  a destination  by
entering  a three-digit number (coded dial  number) assigned  to  a destination.
Selecting  Destinations from Address Book
Selecting  Destinations Directly by Entering Coded  Dial Numbers
NOTE
You  need to  register  destinations in the  Address Book before using this feature.
Registering in the Address Book (MF8580Cdw  / MF8550Cdn / MF8540Cdn / MF8280Cw Only)
Setting a Shared Folder  as a Save  Location
Registering Address Book from Remote  UI (MF8580Cdw  / MF8550Cdn / MF8540Cdn / MF8280Cw Only)
Press  .
Use  / to select  or ,  and  press  .
If  you select , proceed to  step 4.
Press  .
You  can also  use /to  select   on  the  screen, and  press .
If  the   screen appears, select , , or  as a destination  type, and  press 
.
Use  / to select a tab.

Displays  all the  destinations registered in the  Address Book.  For the  marks beside  the  destinations, see  the  explanations below.
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Displays  a list  of destinations registered in Favorites.
//  to  
Displays  destinations with recipient names  whose  first characters  correspond to  the  characters  of the  selected tab.
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Selecting Destinations from Address Book
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							Displays  destinations for  faxes.  To specify  destinations using this tab, see  Specifying from Address Book (Fax).
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Displays  destinations for  e-mails.
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Displays  destinations for  shared  folders.
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Displays  a list  of destinations registered in Group Dial. This feature is  not  available when scanning documents to  shared  folde rs.
Use  /  to select a destination, and  press  .
NOTE:
If you want to specify multiple destinations  (e- mail)
Repeat steps 3  to  5. Up to  100 destinations can be specified.
To  delete destinations (e-mail)
If  you specified multiple destinations, you can delete  destinations as necessary.
1Select , and  press .
2Select a destination  you want to delete,  and  press .
3Press  , select ,  and  press .
If  you specified destinations in Group Dial in step 2,  is  displayed on  the  screen.
Selecting this item  and  pressing 
 displays detailed destinations in Group Dial.
NOTE
If you want to easily and  quickly  delete destinations without displaying a list  of destinations
Before selecting  in step 1, you can press / to  toggle the  destinations you
specified. Display a destination  you want to  delete, and  press .
Selecting Destinations Directly by Entering Coded Dial Numbers
5 
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							Press  .
Press  (Coded  Dial).
You  can also  use /to  select  on  the  screen, and  press .
Use the numeric  keys  to enter a three-digit number (001 to 181).
If  you enter the  wrong characters, press . (Press to  delete  each character one by one; press and  hold to  delete  all the  input
characters  at once.)
NOTE:
If a confirmation  screen  appears
When   is  set to  , a screen is  displayed that  shows  the  destination  and  the  name for  the
number.  (For Group Dial, the  destination  name and  the  number of destinations are  shown.) Check the  contents and  if  everything
is  correct,  select ,  and  press 
. To specify  another destination, select ,  press , and  enter a three-digit number
again.  Displaying Destinations in Address Book
If you want to specify multiple destinations  (e- mail)
Repeat steps 2  and  3. Up to  100 destinations can be specified.
To  delete destinations (e-mail)
If  you specified multiple destinations, you can delete  destinations as necessary.
1Select , and  press .
2Select a destination  you want to delete,  and  press .
3Press  , select ,  and  press .
If  you specified destinations in Group Dial in step 2,  is  displayed on  the  screen.
Selecting this item  and  pressing 
 displays detailed destinations in Group Dial.
NOTE
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