Canon I Sensys Mf8540cdn User Guide

							It is  troublesome  to  configure the  color mode,  image quality, or other settings each time  you scan.  If  you register  frequently used
settings as Favorite Settings,  you can scan simply  call the  registered settings when scanning.
NOTE
The following  settings cannot  be registered in [Favorite Settings].Widths and  heights in [Input  Settings] and  [Output Settings]
On or off  of the  
button (to lock the  ratio of width to  height) in [Input  Settings]
The magnification percentage (%) in [Output Settings]
[Play  Sound When Scanning is  Completed]
The specified sound  file is  played  when scanning is  complete.
[Test  Scanner] You  can check  whether  the  scan function of the  machine is  working properly. When  the  [Scanner  Diagnostics]
screen opens, click [Start].
Registering Frequently Used Settings
Place the document(s), and  click [Preview].
Change the scan settings.
Select settings to  register  as necessary.
Select [Add/Delete] in [Favorite  Settings].
The [Add/Delete Favorite Settings] screen is  displayed.
[Add/Delete] is  available when the  preview  image is  displayed.
Enter  a name into [Setting  Name], and  click [Add]  [Save].
Enter a name for  the  settings to  register. Use  a name that  is  easy  to  find in the  drop-down list.
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							NOTE
Calling registered Favorite Settings
Display a preview  image, and  select the  registered setting in the  drop-down list.
Registering the Brightness or Color Setting
To register  only the  brightness, contrast, histogram, tone curve, or threshold  setting, follow  the  procedure below.
Place the document(s), and  click [Preview].
Adjust the brightness or color.
Adjusting Brightness  and Color
Select settings to  register  as necessary.
Select [Add/Delete] in the drop -down  list.
The [Add/Delete Tone Curve  Settings] or [Add/Delete Threshold  Settings] screen is  displayed.
Enter  a name into [Setting  Name], and  click [Add] [Save].
Enter a name for  the  settings to  register. Use  a name that  is  easy  to  find in the  drop-down list.
NOTE
Calling the registered setting
Display a preview  image, and  select the  registered setting in the  drop-down list.
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							LINKS
Configuring  Scan Settings  in Simple Mode
Scanning Using  MF Toolbox
Scanning Using  an Application
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Convenient Scanning with a Machine-Based Operation
The machine can convert original  documents into electronic file formats such as PDF  without using a computer. There  are  many
advantages  to  digitizing documents.  A variety  of useful  settings are  available to  suit your needs.
Scanning  Documents  Directly  to USB Memory
One  way  this function can be used is  by scanning documents directly  onto  a USB  memory  device and  taking the  USB  memory  device
to  your meeting. You  can then  connect the  USB  memory  device to  a computer  connected to  a projector  and  project your documents
on  a projector.
Sending Documents  as E-mails  Directly  from the Machine (MF8580Cdw / MF8550Cdn  / MF8540Cdn  Only)
You  can convert scanned documents into PDF  files  and  send them directly  from the  machine as e-mail attachments.  You  can work
more efficiently  because  this feature eliminates the  need to  use your computer  to  send scanned documents.  Before you can use this
function, you need to  complete some  procedures,  such as specifying  the  e-mail server  settings.  For more information, see
Configuring  the Machine  for Scanning to E- mail.
Saving Documents  Directly  in Shared Folder (MF8580Cdw / MF8550Cdn  / MF8540Cdn  Only)
You  can convert scanned documents into PDF,  TIFF,  or JPEG  files  and  store  them in shared  folders  on  computers. This feature is
helpful  when digitalizing  paper  documents for  sharing. Before you can use this function,  you need to  complete some  procedures,   such
as specifying  the  location for  saving  scanned documents.  For more information, see  
Configuring  the Machine  for Scanning to
Shared Folders .
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Scanning Documents Directly to USB Memory
This section  describes  how to  scan documents to  save  directly  in a USB  memory  device connected to  the  machine. You  can save  the
scanned documents in PDF,  JPEG  or TIFF format.
Available  USB Memory  Devices
You  can use USB  memory  devices with the  following  format styles.FAT16 (memory  capacity: up  to  2  GB)
FAT32 (memory  capacity: up  to  32 GB)
IMPORTANT
Do not  use non-standard USB  memory  devices.  You  may  not  be able  to  save  data properly  in some  USB  memory  devices.
Do not  connect anything other than a USB  memory  device. USB  memory  devices cannot  be connected via  a USB  hub or an
extension cable.
Do not  use USB  memory  devices with special  functions such as built-in security functions.
NOTE
The USB  memory  port of the  machine supports USB  2.0.
If  a folder in a USB  memory  device has many files, saving  scanned data will  take more time. Use  your computer  to  delete
unnecessary files  on  your USB  memory  device or move them to  a different  folder.
Connect a USB memory device to the USB memory port.
IMPORTANT:
Do not  remove  the  USB  memory  device or shock or shake  the  device or the  machine when data is  being read  or written. Also, do
not  turn  OFF  the  machine while the  processing is  in progress.
Place the document(s). Placing  Documents
Press  .
Use  / to select ,  and  press  .
Specify  the scan settings  as necessary.
Use  /to  select the  settings.  Specifying Detailed Settings
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							If  you select JPEG  in , only one page can be scanned when the  document is  placed  on  the  platen glass. To scan
multiple documents at a time, place them in the  feeder.  These documents will  be scanned and  saved  as separate files. For PDF  or
TIFF files, multiple documents can be scanned and  saved  into one set of files, regardless of whether  documents are  placed  on
the  platen glass  or in the  feeder.
Press  .
Scanning starts.
If  you want to  cancel scanning, press  
 .
When  placing documents in the feeder in step 2
When  scanning is  complete,  the  scanned data is  saved  in the  USB  memory  device.
When  placing documents on the platen glass in step 2
NOTE:
How the folders to save scanned  data and  files are named
When  scanning is  complete,  a folder is  automatically created in the  USB  memory  device to  save  the  scanned data. Folders  and
files  are  named as follows.Folder
Name The "SCAN_00"  folder is  created and  up  to  100 files  are  saved  in the  folder.  The folders  "SCAN_01"  to  "SCAN_99"  are
then  created when the  current  folder becomes full of 100 files.
File
Name File names  from "SCAN0000.XXX"  to  "SCAN9999.XXX"  are  given  to  the  scanned data files  ("XXX" is  the  extension for
the  file format such as "JPG"). For the  first two numerical  digits, the  same number is  allotted as that  of the  folder
number in which the  files  are  saved. For example,  The fifth  JPEG  file stored  in the  "SCAN_01"  folder is  named
"SCAN0105.JPG".
Disconnect the USB memory device from the USB memory port.
1Press  .
2Press   (Status Monitor).
3Use / to select , and  press .
4Select ,  and  press .
Wait until the  message  is  displayed.
5Disconnect  the USB memory device.
TIPS
If  you always  want to  scan with the  same settings:Changing Default  Settings
When  scanning is  complete,  follow  the  procedures below (except  if  you selected JPEG  as a file format in step 5).
1If there are additional pages  of documents  to be scanned, place the next document on  the platen  glass,
and  press .
Repeat this step until you finish scanning all of the  pages.
When  there is  only one page to  be scanned, proceed to  the  next step.
2Press  . The scanned data is  saved  in the  USB  memory  device.
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Sending Documents as E-mails Directly from the Machine (MF8580Cdw /
MF8550Cdn / MF8540Cdn Only)
You  can specify  multiple destinations, including Cc/Bcc  destinations, just like you can when sending normal e-mails.
Place the document(s). Placing  Documents
Press  .
Use  / to select , and  press  .
Enter  the destination using the numeric  keys,  and  press .
Pressing   toggles  the  input  modes.
If  you enter the  wrong characters, press 
. (Press to  delete  each character one by one; press and  hold to  delete  all the  input
characters  at once.)
To make it easier  to  specify  destinations by using other methods,  such as the  Address Book,  see  
Specifying Destinations (E-
mail/Shared Folder)  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only) .
Specify  multiple destinations, including  Cc/Bcc  destinations, as necessary.
First,  select from , , or  as a destination  type, and  press , and  then  specify  destinations. Use  the  Address
Book or an  LDAP server  for    destinations. To specify  destinations for    and  , you need to  use the  Address Book.
Specify  the scanning settings  as necessary.
Use  /to  select the  settings.  Specifying Detailed Settings
NOTE:
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							You  can select either  or  as a file format.
The file name of a scanned document is  automatically assigned  based on  the  following  format: communication management
number (four  digits)_sent  date and  time_document  number (three  digits).pdf.
Example  of file  names: If  a one-page document is  converted into a PDF  file and  sent on  October 17,  2013  at 07:00:05 P.M.
0045_131017190005_001.pdf
You  cannot  specify  file names  yourself.
Specify  the subject, body, reply-to address, and  priority for the e-mail as necessary.
The subject  and  the  priority  are  set to  "Attached Image" and  "Standard" respectively  by default.
The body is  not  set by default. Enter it as necessary. Without  the  body text, only scanned documents are  sent.
The reply-to  address is  not  set by default. If  you want to  display the  reply-to  address differently from that  of the  machine,
specify  the  address from among those registered in the  Address Book.  If  no  destination  is  registered in the  Address Book,
see
Registering in the Address Book (MF8580Cdw  / MF8550Cdn / MF8540Cdn / MF8280Cw Only) .
To  specify subject/body
1Select ,  and  press .
2Select ,  and  press .
3Enter  the subject using the numeric keys,  and  press .
Pressing   toggles  the  input  modes.
4Select ,  and  press .
5Enter  the body using the numeric keys,  and  press .Pressing   toggles  the  input  modes.
6Press  .
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							To  specify reply-to address
To  specify priority
Press   to start sending.
Scanning starts.
If  you want to  cancel sending, press 
  .
1Select , and  press .
2Select , and  press .
3Select a reply - to address from the Address Book,  and  press .
For instructions on  how to  use the  Address Book,  see  
Specifying from Address Book .
1Select , and  press .
2Select a priority  level,  and  press .
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