Canon I Sensys Mf8540cdn User Guide
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NOTE:
If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security
Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more
information, click [Help] on the fax driver screen.
Specify the location to save the file, the file name, and the file format, and then click [Save].
For a CSV file, specify the separators used in the file.
The Address Book...](http://img.usermanuals.tech/thumb/14/56283/w64_canon_i-sensys_mf8540cdn-user-guide-185.png "Page 186
NOTE:
If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security
Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more
information, click [Help] on the fax driver screen.
Specify the location to save the file, the file name, and the file format, and then click [Save].
For a CSV file, specify the separators used in the file.
The Address Book...")
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Click the [Edit Address Book] tab [Specify a Folder].
Specify the location to save the Address Book data, and click [OK].
NOTE:
Save the Address Book data in a folder, such as the [My Documents] folder, where you have write permission.
If you want to create an Address Book, click [New], or if you want to copy the existing Address Book to the
specified folder, click [Copy].
The Address Book is created or copied.
NOTE:
If an Address Book already exists in the folder selected in step 4,...](http://img.usermanuals.tech/thumb/14/56283/w64_canon_i-sensys_mf8540cdn-user-guide-186.png "Page 187
Click the [Edit Address Book] tab [Specify a Folder].
Specify the location to save the Address Book data, and click [OK].
NOTE:
Save the Address Book data in a folder, such as the [My Documents] folder, where you have write permission.
If you want to create an Address Book, click [New], or if you want to copy the existing Address Book to the
specified folder, click [Copy].
The Address Book is created or copied.
NOTE:
If an Address Book already exists in the folder selected in step 4,...")
![Page 191
0ALJ-04C
Printing a Document
This section describes how to print a document on your computer by using the printer driver.
Open a document in an application and display the print dialog box.
How to display the print dialog box differs for each application. For more information, see the instruction manual for the
application you are using.
Select the printer driver for the machine, and click [Preferences] (or [Properties]).
The screen that is displayed differs depending on the...](http://img.usermanuals.tech/thumb/14/56283/w64_canon_i-sensys_mf8540cdn-user-guide-190.png "Page 191
0ALJ-04C
Printing a Document
This section describes how to print a document on your computer by using the printer driver.
Open a document in an application and display the print dialog box.
How to display the print dialog box differs for each application. For more information, see the instruction manual for the
application you are using.
Select the printer driver for the machine, and click [Preferences] (or [Properties]).
The screen that is displayed differs depending on the...")
![Page 192
Printing starts. On some applications, a screen like shown below appears.
To cancel printing, click [Cancel] when the screen shown above is displayed. After the screen disappears or if the screen is not
displayed, you can cancel printing in other ways. Canceling Prints
NOTE:
When printing from the Windows Store app in Windows 8/Server 2012 Display the charm bar to the right of the screen, and tap or click [Devices]
the machine you are using [Print]. When you
print in this...](http://img.usermanuals.tech/thumb/14/56283/w64_canon_i-sensys_mf8540cdn-user-guide-191.png "Page 192
Printing starts. On some applications, a screen like shown below appears.
To cancel printing, click [Cancel] when the screen shown above is displayed. After the screen disappears or if the screen is not
displayed, you can cancel printing in other ways. Canceling Prints
NOTE:
When printing from the Windows Store app in Windows 8/Server 2012 Display the charm bar to the right of the screen, and tap or click [Devices]
the machine you are using [Print]. When you
print in this...")
![Page 193
0ALJ-04E
Canceling Prints
You can cancel printing from your computer or on the operation panel of the machine.
From a Computer
From the Operation Panel
You can cancel printing from the printer icon displayed on the system tray on the desktop.
Double -click the printer icon.
NOTE:
When the printer icon is not displayed
Open the printer folder (
Displaying the Printer Folder ), right-click your printer icon, and click [See what's printing] (or
double-click the icon of the...](http://img.usermanuals.tech/thumb/14/56283/w64_canon_i-sensys_mf8540cdn-user-guide-192.png "Page 193
0ALJ-04E
Canceling Prints
You can cancel printing from your computer or on the operation panel of the machine.
From a Computer
From the Operation Panel
You can cancel printing from the printer icon displayed on the system tray on the desktop.
Double -click the printer icon.
NOTE:
When the printer icon is not displayed
Open the printer folder (
Displaying the Printer Folder ), right-click your printer icon, and click [See what's printing] (or
double-click the icon of the...")
0ALJ-04C Printing a Document This section describes how to print a document on your computer by using the printer driver. Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. Select the printer driver for the machine, and click [Preferences] (or [Properties]). The screen that is displayed differs depending on the application you are using. Specify the print settings such as the number of copies and print orientation, and click [OK]. Tabs Click each tab to display the print setting screens and specify the print settings as necessary. Various Print Settings NOTE: For the MF8580Cdw / MF8550Cdn / MF8540Cdn, the default setting is for 2 -sided printing. Change the setting as necessary. Switching 1 - Sided and 2 - Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) [Copies] Specify the number of copies. [Orientation] Specify the print orientation ([Portrait] or [Landscape]). The orientation setting for the document that is specified on the application is usually reflected on the printer driver. NOTE: You can register the settings you specified in this step as a "profile" and use the profile whenever you print. You can elimina te the need to specify the same settings every time you print. Registering Combinations of Frequently Used Print Settings Click [Print] (or [OK]). 1 2 3 4 >Ý>å>Ý>Ì>Û>Ì>â>ã>â
Printing starts. On some applications, a screen like shown below appears. To cancel printing, click [Cancel] when the screen shown above is displayed. After the screen disappears or if the screen is not displayed, you can cancel printing in other ways. Canceling Prints NOTE: When printing from the Windows Store app in Windows 8/Server 2012 Display the charm bar to the right of the screen, and tap or click [Devices] the machine you are using [Print]. When you print in this way, you can only use some of the print settings. If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, go to the desktop and follow the instructions in the displayed dialog box. This message appears when printing via Secure Print and other cases. LINKS Checking the Printing Status and Log >Ý>å>Þ>Ì>Û>Ì>â>ã>â
0ALJ-04E Canceling Prints You can cancel printing from your computer or on the operation panel of the machine. From a Computer From the Operation Panel You can cancel printing from the printer icon displayed on the system tray on the desktop. Double -click the printer icon. NOTE: When the printer icon is not displayed Open the printer folder ( Displaying the Printer Folder ), right-click your printer icon, and click [See what's printing] (or double-click the icon of the printer driver for the machine). Select the document you want to cancel, and click [Document] [Cancel]. Click [Yes]. Printing of the selected document is canceled. NOTE Several pages may be output after you cancel printing. TIPS Canceling from the Remote UI You can cancel printing from the [Job Status] page on the Remote UI: Checking Current Status of Print Documents Canceling from an application On some applications, a screen like shown below appears. You can cancel printing by clicking [Cancel]. From a Computer 1 2 3 >Ý>å>ß>Ì>Û>Ì>â>ã>â
Cancel printing using or (Status Monitor). Press to cancel If the screen displays a list of documents when is pressed Use /to select the document to cancel. Use (Status Monitor) to cancel (Status Monitor) Select the document on the screen NOTE Several pages may be output after you cancel printing. LINKS Printing a Document Checking the Printing Status and Log From the Operation Panel >Ý>å>à>Ì>Û>Ì>â>ã>â
0ALJ-04F Checking the Printing Status and Log You can check the current print statuses and the logs for printed documents. Useful in the Following Cases When your documents are not printed for a long time, you may want to see the waiting list of the documents waiting to be printed. When you cannot find your printouts that you thought had been printed, you may want to see whether an error has occurred. Press (Status Monitor). Use / to select , and press . Check the print statuses or logs. To check the print statuses 1Select , and press . 2Select the document whose status you want to check, and press . Displays a list of the documents that are being processed, being copied, or are waiting to be processed. Displays detailed information about the document selected from the list. To check the print logs 1Select , and press . 2Select the document whose log you want to check, and press . 1 2 3 >Ý>å>á>Ì>Û>Ì>â>ã>â
Displays a list of the documents that were printed. is displayed when a document was printed successfully, and is displayed when a document failed to be printed because it was canceled or there was some error. Displays detailed information about the document selected from the list. The displayed document name or user name may not reflect the actual document or user name. NOTE: If the column shows a three- digit number This number represents an error code. When an Error Code Appears LINKS Printing a Document Canceling Prints >Ý>å>â>Ì>Û>Ì>â>ã>â
0ALJ-04H Various Print Settings There are a variety of settings to suit your needs, such as Enlarged/Reduced and 2 -sided Printing. Enlarging or ReducingSwitching 1 - Sided and 2 - Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)Collating Printouts by Page Printing Multiple Pages onto One SheetPrinting PostersPrinting Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Printing BordersPrinting Dates and Page NumbersPrinting Watermarks Setting Color ModeSpecifying Paper SourceSelecting Document Type Saving TonerCombining and Printing Multiple Documents >Ý>å>ã>Ì>Û>Ì>â>ã>â
0ALJ-04J Enlarging or Reducing You can make enlarged or reduced printouts by using a preset print ratio, such as A5 to A4, or a custom print ratio that you set in increments of 1%. Setting Print Ratio by Specifying the Original Document and Paper Size (Preset Ratio) The print ratio is automatically set based on the document and paper size you have specified.[Basic Settings] tab Select the document size in [Page Size] Select the paper size in [Output Size] [OK] Specifying Print Ratio in Increments of 1% [Basic Settings] tab Select the [Manual Scaling] check box Enter the print ratio in [Scaling] [OK] NOTE Depending on the selected paper size, you may not be able to set the optimum enlarging/reducing ratio. For example, there may be large blank spaces on your printout, or portions of the document that are missing. The enlarging/reducing settings on some applications have priority over those on the printer driver. >Ý>å>ä>Ì>Û>Ì>â>ã>â
0ALJ-04K Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) If you are using the MF8580Cdw / MF8550Cdn / MF8540Cdn, you can make both 1 -sided and 2 -sided printouts. The default setting is [2 -sided Printing]. Change the setting as necessary. NOTE 2 -sided printing may not be available with some sizes and types of paper. Paper [Basic Settings] tab Select [1 -sided Printing] or [2 -sided Printing] in [1 -sided/2-sided/Booklet Printing] Select the position to bind in [Binding Location] [OK] [1 - sided/2 - sided/Booklet Printing] Select [1 -sided Printing] or [2 -sided Printing]. NOTE: For [Booklet Printing], see Printing Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) . [Binding Location] Specify the position to bind the printouts with a binding tool such as a stapler. Printing orientation will be changed dependin g on the specified binding position. To specify the margin width for the binding position, click [Gutter]. [Long Edge [Left]] Prints images in such a way that the printed pages are opened horizontally when bound. [Short Edge [Top]] Prints images in such a way that the printed pages are opened vertically when bound. [Gutter] Specify a binding margin. >Þ>Ü>Ü>Ì>Û>Ì>â>ã>â