Canon I Sensys Mf8540cdn User Guide

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Scanning from the Machine
The sequence of "scanning a document and  saving  it to  a computer"  can only be done when scanning from
the  machine. Scan while specifying  what computer  documents will  be saved  to; whether  to  scan documents in
color or black and  white;  whether  to  save  documents as PDFs  or JPEGs; and  other settings.
Place the document(s). Placing  Documents
Press  .
Use  / to select ,  and  press  .
Select the destination computer,  and  press  .
This screen is  not  displayed if  only a computer  is  connected to  the  machine via  USB.
Select the scan type.
Scan typeColorResolution File format
 Color 300 dpi PDF  (searchable) / High compression
 Black and  white 300 dpi TIFF
 Color 300 dpi JPEG/Exif
 Color 300 dpi PDF  (searchable) / Standard compression
 A PDF  format where characters on the document are scanned  as  text data  and  the text can  be  searched using a computer.
 Documents  are scanned  in black and  white only,  with  no intermediate  shades of gray.
NOTE:
To change settings
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							You  can change settings from MF Toolbox. Configuring  Scan Settings  in MF Toolbox
Press  .
Scanning starts.
To cancel, press 
  .
IMPORTANT:
You  cannot  scan while the  MF Toolbox  setup screen is  displayed.  Close  the  screen
before scanning.
When  placing documents in the feeder in step 1
When  scanning is  complete,  the  save  destination  folder is  displayed on  the  computer.
When  placing documents on the platen glass in step 1
NOTE
About the save  destination folder
By default, the  scanned data is  saved  to  the  [Pictures] or [My Pictures] folder.  A subfolder named with the  scanning date is
created, and  the  data is  saved  to  that  folder.
To change the  save  destination, see  
Configuring  Storing  Settings .
TIPS
Scan from the machine more easily
If  you have regularly used preferences,  such as scanning in color or black and  white,  or a pre-determined computer  where
scanned documents will  be saved, specifying  these settings each time  you scan can be troublesome. Register these settings in a
[Scan > PC] key  so that  you can scan with one press of a key. There  are  two [Scan > PC] keys: 
and  . You  can
register  your settings in either of these keys. Scanning Using  the [Scan >  PC] Key
Other useful  scanning functions
When  scanning is  complete,  follow  the  procedure below.
1If there are additional pages  of documents  to be scanned, place the next document on  the platen  glass,
select , and  press .
Repeat this step until you finish scanning all of the  pages.
When  there is  only one page to  be scanned, proceed to  the  next step.
2Press  .
The save  destination  folder is  displayed on  the  computer.
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							You  can save  scanned documents to  a USB  memory  device or send them as e-mail attachments.  The documents can also  be
saved  to  shared  folders. You  can accomplish  these functions directly  from the  machine.
Scanning Documents Directly to USB Memory
Sending  Documents as E- mails  Directly from the Machine  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
Saving  Documents Directly to a Shared Folder  (MF8580Cdw  / MF8550Cdn / MF8540Cdn Only)
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Scanning Using the [Scan > PC] Key
Place a document on  the  machine, and  press or , and  scanning starts  immediately. The type of
scan (color or black and  white), the  save  destination  for  the  document, and  other settings can be registered
to  a key, and  documents can be scanned using those settings.  This section  describes  how to  register  settings
in a key  and  scan with it.
Registering Your  Settings  in the [Scan >  PC] Key
Using  the [Scan >  PC] Key
Register the  save  destination  computer  and  type of scan in 
or .
Press  .
Use  / to select ,  and  press  .
Select  .
Select   PC1> or   PC2>, and  press  .
Select the  key  to  which you want to  register  settings.
Select the type of connection  that  is  used between the machine and  computer,  and  press  .

Select this setting to  erase registered settings.

Select this setting if  the  machine and  computer  are  connected via  USB.

Select this setting if  the  machine and  computer  are  connected via  a network.
Select the destination computer,  and  press  .
This screen is  not  displayed if  you select  in step 5.
Registering Your Settings in the [Scan >  PC]  Key
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							Select the scan type, and  press  .
Scan typeColorResolution File format
 Color 300 dpi PDF  (searchable) /High compression
 Black and  white 300 dpi TIFF
 Color 300 dpi JPEG/Exif
 Color 300 dpi PDF  (searchable) /Standard compression
A PDF  format where characters on the document are scanned  as  text data  and  the text can  be  searched using a computer.
Documents  are scanned  in black and  white only,  with  no intermediate  shades of gray.
NOTE:
To change settings
You  can change settings from MF Toolbox. 
Configuring  Scan Settings  in MF Toolbox
Checking  the Registered Settings
   Select  PC1> or
 PC2> 
Name  of destination  computer
Shows the  name of the  computer  registered as the  save  destination.
Scan typeShows the  type of scan that  has been set.
Place the document(s).Placing  Documents
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Using the [Scan >  PC]  Key
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							Press  or .
To check  the  settings registered in the  key, seeChecking the Registered Settings.
Scanning starts.
To cancel, press  
 .
IMPORTANT:
You  cannot  scan while the  MF Toolbox  setup screen is  displayed.  Close  the  screen
before scanning.
When  placing documents in the feeder in step 1
When  scanning is  complete,  the  save  destination  folder is  displayed on  the  computer.
When  placing documents on the platen glass in step 1
NOTE
About the save  destination folder
By default, the  scanned data is  saved  to  the  [Pictures] or [My Pictures] folder.  A subfolder named with the  scanning date is
created, and  the  data is  saved  to  that  folder.
To change the  save  destination, see
Configuring  Storing  Settings .
LINKS
Scanning from the Machine
When  scanning is  complete,  follow  the  procedure below.
1If there are additional pages  of documents  to be scanned, place the next document on  the platen  glass,
select , and  press .
Repeat this step until you finish scanning all of the  pages.
When  there is  only one page to  be scanned, proceed to  the  next step.
2Press  .
The save  destination  folder is  displayed on  the  computer.
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Scanning from a Computer
There  are  two ways to  scan from a computer: using MF Toolbox  and  using an  application such as an  image-processing or word -
processing application.
Scanning  Using  MF Toolbox
MF Toolbox  is  an  application included  with the  machine that  enables you to  scan documents or images to
a computer. You  can forward  the  scanned data to  a specified application,  or attach it to  an  e-mail
message.
Scanning  Using  an Application
You  can scan images by using an  application such as a word -processing or image-processing application,
and  load the  images directly  into the  application.  You  do not  need to  start another application to  scan.
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Scanning Using MF Toolbox
You  can save  scanned documents to  a computer, forward  them to  a specified application to  edit them, or
attach them to  an  e-mail message.  MF Toolbox  features preset  settings for  each purpose,  including
conversion to  PDF  and  color scanning. You  can scan easily  by selecting a preset.
From the Operation  Panel
Place the document(s). Placing  Documents
Press  .
Use  / to select , and  press  .
From a Computer
Double -click the [Canon MF Toolbox] icon on the desktop.
MF Toolbox  starts.
Select the scan type.
Click the  icon for  the  type of scan you want to  perform.
[Mail]
The scanned document is  sent as an  e-mail attachment. You  can also  save  it to  the  computer  and  manually attach it to  an  e-
mail later.
[OCR]
Characters in the  document are  extracted as text data through OCR  (optical character recognition) processing.  You  can edit the
extracted data by using an  OCR  software. Specify the  OCR  software  in advance.
[Save]
The scanned document is  saved  to  the  computer.
[PDF]
The scanned document is  converted into a PDF  file.  You  can also  forward  it to  an  application.  By default, the  scanned document
is  converted into a searchable  PDF  file where text can be searched using a computer.
[Color  Scan]/[B&W Scan]/[Custom 1]/[Custom  2]
You  can register  frequently used settings in advance  (
Configuring  Scan Settings  in MF Toolbox ). You  can also  specify  an
application as a forwarding destination. When  you scan by using the  operation panel,  the  settings registered here  are  applied
(
Scanning from the MachineScanning Using  the [Scan >  PC] Key ).
NOTE:
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							To switch a scanner
If  two or more machines are  installed and  you want to  switch  to  another machine, click [Settings],  and  select the  machine.
Configuring  Settings  for MF Toolbox and  the Scanner
Configure the scan settings  as necessary. Configuring Scan  Settings in MF  Toolbox
Click [Start].
Scanning starts.
To cancel, click [Cancel].
When  placing documents in the feeder in step 1
When  scanning is  complete,  the  scanned document is  saved  to  a folder on  a computer  or forwarded to  an  application.Configuring  Storing  SettingsSpecifying External Applications to Forward Scanned Data
When  placing documents on the platen glass in step 1
NOTE
If the scanning results  are not achieved
If  the  expected  scanning results are  not  achieved, for  example,  if  the  image is  too dark  or the  color tone is  different  from that  in
the  original,  you can configure advanced  scan settings with ScanGear MF.  Place the  document again,  select the  [Display the
Scanner  Driver]  check  box on  the  screen in step 6, and  click [Start]  to  start ScanGear MF.
If  the  screen shown below is  displayed,  you can continue scanning documents (When you can only scan one page at a
time, such as when the  JPEG  format is  specified, this screen is  not  displayed.)
1If there are additional pages  of documents  to be scanned, place the next document on  the platen  glass,
and  click [Next].Repeat this step until you finish scanning all of the  pages.
When  there is  only one page to  be scanned, proceed to  the  next step.
2Click [Finish].When  scanning is  complete,  the  scanned document is  saved  to  a folder on  a computer  or forwarded to  an
application.  
Configuring  Storing  SettingsSpecifying External Applications to Forward Scanned
Data
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							Configuring  Scan Settings  in Simple Mode
Configuring  Scan Settings  in Advanced Mode
Previewing Scanned Images Before Specifying File Format and Saving
You  can preview  the  scanned images before specifying  the  file format and  save  destination. This procedure is  not  available when [OCR]
is  selected in step 5. Place the  document, start MF Toolbox, and  proceed with this procedure.
Select the scan type.
Click an  icon other than the  [OCR]  icon.
Select the [Confirmation of the Scanned Image and  Exif Settings] check  box.
If  you selected [PDF]  in step 1, select the  [Confirm the  Scanned Image] check  box.
Click [Start].
Scanning starts.
To cancel, click [Cancel].
The scanned images are  displayed as thumbnails  on  the  [Scanned Image] screen.
Set the file format  and  save  destination.
[Save  as Type]Select a file format,  such as PDF  or JPEG. Available formats vary depending on  the  type of scan you selected in
step 1.
NOTE:
Adding  comments to a JPEG  file
If  you select [JPEG/Exif], you can add  information  such as the  date or comments to  JPEG  files  when saving  them.
Select the  scanned image, click [Exif Settings],  and  enter your comments on  the  displayed screen.
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