Brother Mfc 8220 User Manual

							SETUP RECEIVE   5 - 18
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the 
thirty-first call comes in, information about the first call is erased. You 
can scroll through Caller ID information to review those calls made to 
your MFC.
1Press Menu, 2, 0, 6.
2Press   or   to select 
Display# and press Set.
If the name was not received, it will not be displayed.
3Press   or   to scroll through the Caller ID memory to 
select the Caller ID you want to view and press 
Set.
The next screen shows the caller’s telephone number and the 
date and time of the call.
4Press Stop/Exit to exit.
Printing Caller ID List
1Press Menu, 2, 0, 6.
2Press   or   to select Print Report.
3Press Set.
4Press Start.
Miscellaneous
6.Caller ID
 
						

							5 - 19   SETUP RECEIVE
Telephone Service for New Zealand
FaxAbility
FaxAbility is a service offered by Telecom that allows you to have an 
additional number on one phone line, with its own distinctive ring 
pattern. This way, when you get an incoming call, you can identify the 
number being called by its ring.
How Will the Fax Machine Treat All Other Numbers?
FaxAbility mode ensures that the machine will answer calls to the 
FaxAbility (secondary) number. When a call comes in to your main 
number, all the phones will ring. You can set an external answering 
device (TAD) to answer calls on the other number(s). (See the chart 
in the following page.)
What is the Advantage of Using the FaxAbility Function?
Using FaxAbility is the most efficient way to receive both fax and 
telephone calls on the same line. It is much easier for your callers 
who dial manually. The fax machine will answer with receiving tones 
so they will not have to press an activation code. And the people who 
call to talk on your main number will not have to talk to your fax 
machine. Basically, it gives you two independent numbers without 
the higher cost of a second line.
 
						

							SETUP RECEIVE   5 - 20
How Does FaxAbility Work?
Your telephone number will have the standard ring pattern of long, 
long tone, while the new number will have a ring pattern of long, 
silence, long, etc. When FaxAbility is 
On, you will not hear the first 
ring of all incoming calls on the fax machine. Extension phones will 
ring as usual. If the fax machine recognizes the ring pattern, all 
ringing will stop and the fax machine will answer and automatically 
receive the fax message. Otherwise, you will hear the extension 
phones and the fax machine continue to ring. The fax machine 
always listens to the ring pattern before it answers, so do not pick up 
the phone during that time. You will quickly learn to recognize the 
ring pattern for faxes, so you will not be tempted to answer that 
number. Either you or a telephone answering device can answer the 
main number(s).
After you have set the FaxAbility feature to On, the receive mode 
is set to 
Manual automatically. Unless you have a TAD or Voice 
Mail set up on the FaxAbility number, Manual mode means you 
must answer all the call yourself. You can not change the 
receive mode to the other mode while the FaxAbility is set to on.
All extension phones ring,
fax machine is silent.
Fax machine automatically
receives and prints fax 
message without  ringing.Fax machine begins
ringing on third ring.
Registered 
Duet (Fax) NumberMain number (Voice Number)
You answer the call 
at an external phone 
or an extension 
phone.Telephone Answering
Device (TAD)
answers the call.
Incoming Call
(either Voice or Fax)
Flowchart Sequence of Incoming call
 
						

							5 - 21   SETUP RECEIVE
How to Turn FaxAbility OFF or ON
The FaxAbility function is designed to accommodate the FaxAbility 
service provided by Telecom. To change the setting, repeat Steps 
1-3; Step 2 is where you can select either 
On or Off.
Call Waiting beeps caused by incoming calls on your main number 
can affect fax transmissions. If you have FaxAbility Service but don’t 
have Call Waiting, you need do nothing at this stage. If you do have 
Call Waiting as well as FaxAbility, set the Call Waiting menu option 
to 
On. See below.
1Press Menu, 2, 0, 5.
The screen displays
2Press   or   to set FaxAbility 
to 
On or Off.
If you have FaxAbility service, select 
On.
3Press Set.
4Press   or   to set Call Waiting to On or Off. If you have 
Call Waiting service, select 
On to avoid the trouble caused by 
Call Waiting.
5Press Set.
6Press Stop/Exit.
Miscellaneous
5.Faxability
 
						

							SETUP RECEIVE   5 - 22
Caller ID (Caller IDentification)
Caller ID is a telephone service that allows the subscriber to see a 
display of the caller’s phone number and name if available as the 
telephone rings. It is a fast way to screen your calls. You can respond 
quickly to calls you missed, because Caller IDs are received and 
stored in your MFC memory.
Advantages of Caller ID
For Business
All businesses profit from a quicker response to customer calls. 
Businesses that provide mail order services, money-lending services 
or provide confidential information, can protect themselves from 
false orders or acceptance of false identification.
At Home
Residential customers can protect themselves from unwanted calls.
How Does the Caller ID Work?
The Caller ID Appears on the Display When Your 
Telephone Rings
As your telephone rings, the display shows you the caller’s phone 
number and name if available. Once you pick up the handset, the 
caller’s ID disappears. You will see up to the first 16 characters of the 
number and name if available on the display.
* Depends on network Function.
To get the Caller ID Service: apply for the Caller ID service at 
your local telephone company, if available.
■If Out of Area appears on the display, it means that the 
call came from outside your caller ID service area. *
■If Private Call appears on the display, it means the caller 
intentionally blocked the transmission of his/her ID. *
 
						

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Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the 
thirty-first call comes in, information about the first call is erased. You 
can scroll through Caller ID information to review those calls made to 
your MFC.
1Press Menu, 2, 0, 6.
2Press  or  to select 
Display# and press Set.
If the name was not received, it will not be displayed.
3Press   or   to scroll through the Caller ID memory to 
select the Caller ID you want to view and press 
Set.
The next screen shows the caller’s telephone number and the 
date and time of the call.
4Press Stop/Exit.
Printing Caller ID List
1Press Menu, 2, 0, 6.
2Press  or  to select Print Report.
3Press Set.
4Press Start.
If you use the Caller ID for Dial back…
■Please be sure that you use appropriate dialing procedures 
for local and national call.
■Please be sure that you make sure of the details of the exact 
number to be called back, and the need to insert prefix(es) 
for manual dialing.
■Please understand that your MFC may not display precisely 
the digits to be called.
Miscellaneous
6.Caller ID
 
						

							SETUP RECEIVE   5 - 24
Telephone Service for Some Countries
Distinctive Ringing (For Singapore and Hong 
Kong)
This MFC feature lets you use the Distinctive Ringing subscriber 
service offered by some telephone companies, which allows you to 
have several telephone numbers on one phone line. Each phone 
number has its own Distinctive Ringing pattern, so you will know 
which phone number is ringing. This is one way you can have a 
separate phone number for your MFC.
Your MFC has a Distinctive Ringing function, allowing you to 
dedicate one phone number just for receiving faxes. You will need to 
set Distinctive Ringing to 
On.
Setting the Distinctive Ringing
1Press Menu, 2, 0, 5.
2Press   or   to select On (or 
Off).
3Press Set.
4Press Stop/Exit.
You can switch it off temporarily, then turn it back on. When you 
get a new fax number, make sure you reset this function.
■The MFC will answer only calls to the Distinctive Ringing 
number.
After you have set the Distinctive Ring feature to On, the receive 
mode is set to 
Manual automatically. Unless you have a TAD or 
Voice Mail set up on the Distinctive Ring number, 
Manual mode 
means you must answer all the call yourself. You can not 
change the receive mode to the other mode while the Distinctive 
Ring is set to on.
Miscellaneous
5.Distinctive
 
						

							5 - 25   SETUP RECEIVE
Caller ID (For Singapore and Hong Kong)
The Caller ID feature of this MFC lets you use the Caller ID 
subscriber service offered by many local phone companies. This 
service provides you, by means of the screen display, the telephone 
number (or name) of your caller as the line rings. (See Printing Caller 
ID List
 on page 5-26.)
After a few rings, the screen displays the telephone number of your 
caller (or name, if available). Once you pick up the handset, the 
Caller ID information disappears from the screen, but the call 
information remains stored in the Caller ID memory.
■You will see the first 16 characters of the number or name.
■Out of Area display means call originates outside your Caller 
ID service area.
■Private Call display means the caller has intentionally 
blocked transmission of information.
You can print a list of Caller ID information received by your 
MFC.
Caller ID service varies with different carriers. Call your local 
phone company to determine the kind of service available in 
your area.
 
						

							SETUP RECEIVE   5 - 26
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the 
thirty-first call comes in, information about the first call is erased. You 
can scroll through Caller ID information to review those calls made to 
your MFC.
1Press Menu, 2, 0, 6.
2Press   or   to select 
Display# and press Set.
If the name was not received, it will not be displayed.
3Press   or   to scroll through the Caller ID memory to 
select the Caller ID you want to view and press 
Set.
The next screen shows the caller’s telephone number and the 
date and time of the call.
4Press Stop/Exit.
Printing Caller ID List
1Press Menu, 2, 0, 6.
2Press   or   to select Print Report and press Set.
3Press Start.
Miscellaneous
6.Caller ID
 
						

							6 - 1   SETUP SEND
6
How to enter Fax mode
Before sending faxes, make sure   (Fax) is illuminated in 
green. If not, press   (
Fax) to enter Fax mode. The default 
setting is Fax.
How to dial
There are four ways to dial.
Manual dialing
Press all of the digits of the phone or fax number.
Setup Send