Brother Mfc 8220 User Manual

							REMOTE FAX OPTIONS   8 - 2
Setting Fax Storage
If you select Fax Storage, you will be able to retrieve fax messages 
from another location using the Remote Retrieval commands.
1Press Menu, 2, 5, 1. 
2Press   or   to select Fax 
Storage
.
Press 
Set.
3Press Stop/Exit.
If there are faxes in the memory when you select Off in Menu, 
2, 5, 1, the LCD will ask if you want to erase the faxes in the 
memory:
■If you press 1, all fax data is erased and Fax Forwarding or 
Fax Storage is turned off.
■If you press 2, faxes are not erased and Fax Storage stays 
on.
(See Printing a fax from the memory
 on page 5-8.)
If there is a power failure, you will not lose the faxes. They will 
remain in the memory for up to 4 days.
Remote Fax Opt
1.Forward/Store
 
						

							8 - 3   REMOTE FAX OPTIONS
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval 
features when you are away from your MFC. Before you use the 
remote access and retrieval features, you have to set up your own 
code. The default code is an inactive code (--- ).
1Press Menu, 2, 5, 2.
2Enter a three-digit code using 
numbers 
0-9,  or #.
Press 
Set. (The preset ‘ ’ cannot be changed.)
3Press Stop/Exit.
Do not use the same digits that appear in your Remote 
Activation Code (
51, 91 for New Zealand) or Deactivation 
Code (
# 51, # 91 for New Zealand). (See Operation from 
extension telephones
 on page 5-9.)
You can change your code at any time by entering a new one. 
If you want to make your code inactive, press 
Clear/Back in 
Step 2 to restore the inactive setting (--- ).
Remote Fax Opt
2.Remote Access
 
						

							REMOTE FAX OPTIONS   8 - 4
Remote Retrieval
You can call your MFC from any telephone or fax machine using 
touch tone, then use the Remote Access Code and remote 
commands to retrieve fax messages. Be sure to cut out the Remote 
Retrieval Access Card on the last page and keep it with you at all 
times.
Using your Remote Access Code
1Dial your fax number from a telephone or another fax machine 
using touch tone.
2When your MFC answers, immediately enter your Remote 
Access Code (3 digits followed by  ).
3The MFC signals if it has received fax messages:
1 long beep 
— Fax messages
No beeps 
— No fax messages
4The MFC gives two short beeps, which tells you to enter a 
command. The MFC will hang up if you wait longer than 30 
seconds to enter a command. The MFC will beep three times, if 
you enter an invalid command.
5Press 90 to reset the MFC when you have finished.
6Hang up.
 
						

							8 - 5   REMOTE FAX OPTIONS
Remote commands
Follow the commands below to access features when you are away 
from the MFC. When you call the MFC and enter your Remote 
Access Code (3 digits followed by  ), the system will give two short 
beeps and you must enter a remote command.
Remote commands Operation details
95 Change the Fax 
Forwarding or Fax Storage 
settings
1 Off You can select 
Off after you have retrieved 
or erased all your messages.
2 Fax Forwarding If you hear one long beep, the change has 
been accepted. If you hear three short beeps, 
you cannot change it because the conditions 
have not been met. You can register your Fax 
Forwarding number by entering 4. (See 
Changing your Fax Forwarding number on 
page 8-6.) Once you have registered the 
number, Fax Forwarding will work.
You can select 
Off after you have retrieved 
or erased all your messages. 4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to 
receive stored fax messages. (See Retrieving 
fax messages
 on page 8-6.)
3 Erase faxes from the 
memoryIf you hear one long beep, you can erase fax 
messages from the memory.
97 Check the receiving status
1 Fax You can check whether your MFC has 
received any faxes. If it has, you will hear one 
long beep. If not you will hear three short 
beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, you can change 
the Receive Mode.
2 Fax/Tel
3 Fax Only
90 ExitAfter a long beep, you can exit Remote 
Retrieval.
 
						

							REMOTE FAX OPTIONS   8 - 6
Retrieving fax messages
1Dial your fax number.
2When your MFC answers, immediately enter your Remote 
Access Code (3 digits followed by  ). If you hear one long 
beep, you have messages.
3As soon as you hear two short beeps, use the dial pad to press 
962.
4Wait for the long beep, and then use the dial pad to enter the 
number of the remote fax machine where you want your fax 
messages sent to followed by 
## (up to 20 digits).
5Hang up after you hear your MFC beep. Your MFC will call the 
other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number 
from another telephone or fax machine using touch tone.
1Dial your fax number.
2When your MFC answers, immediately enter your Remote 
Access Code (3 digits followed by  ). If you hear one long 
beep, you have messages.
3When you hear two short beeps, use the dial pad to press 954.
4Wait for the long beep, and then use the dial pad to enter the 
new number of the remote fax machine where you want your fax 
messages forwarded followed by 
## (up to 20 digits).
5Hang up after you hear your MFC beep.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
 
						

							9 - 1   PRINTING REPORTS
9
Fax settings and activity
You need to set up the Transmission Verification Report and Fax 
Journal Period in the menu table.
Press 
Menu, 2, 4, 1.
—OR—
Press 
Menu, 2, 4, 2.
Customizing the Transmission Verification 
Report
You can use the Transmission Report as proof that you sent a fax. 
This report lists the time and date of transmission and whether the 
transmission was successful (OK). If you select 
On or On+Image, the 
report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than 
the job numbers to know which faxes you must send again. Selecting 
On+Image or Off+Image will print a section of the fax’s first page 
on the report to help you remember.
1Press Menu, 2, 4, 1.
2Press  or  to select Off, 
Off+Image, On or On+Image.
Press 
Set.
3Press Stop/Exit.
Printing reports
When the feature is Off, the Report will only print if there is a 
transmission error. (NG).
Report Setting
1.Transmission
Report Setting
2.Journal Period
Transmission
On+Image
 
						

							PRINTING REPORTS   9 - 2
Setting the Journal Period
You can set the MFC to print a Journal at specific intervals (every 50 
faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to 
Off, 
you can print the report by following the Steps on the next page.
The default setting is 
Every 50 Faxes.
1Press Menu, 2, 4, 2.
2Press   or   to choose an 
interval. Press 
Set.
(If you choose 7 days, the LCD will 
ask you to choose a day on which to 
begin the 7-day countdown.)
3Enter the time to begin printing in 24-hour format.
Press 
Set.
(For example: enter 19:45 for 7:45 PM.)
4Press Stop/Exit.
F
If you select 6, 12, 24 hours, 2 or 7 days, the MFC will print the 
report at the selected time and then erase all jobs from its 
memory. If the MFC’s memory becomes full with 200 jobs 
before the time you selected has passed, the MFC will print the 
Fax Journal early and then erase all jobs from memory. If you 
want an extra report before it is due to print, you can print it 
without erasing the jobs from memory.
If you select Every 50 Faxes, the MFC will print the Fax 
Journal when the MFC has stored 50 jobs.
Report Setting
2.Journal Period
Journal Period
Every 50 Faxes
 
						

							9 - 3   PRINTING REPORTS
Printing reports
Five reports are available: 
How to print a report
1Press Menu, 5.
2Press   or   to select the report you want.
Press 
Set.
—OR—
Enter the number of the report you want to print.
For example, press 
1 to print the Help List.
3Press Start.
1.Help ListPrints the Help List so you can see at-a-glance 
how to quickly program your MFC. 
2.Quick-DialLists names and numbers stored in the 
One-Touch and Speed-Dial memory, in numerical 
order. 
3.JournalLists information about the last incoming and 
outgoing faxes.
(TX means Transmit.) (RX means Receive.)
4.XMIT VerifyPrints a Transmission Verification Report for your 
last transmission.
5.System SetupLists your settings.
6.Order FormYou can print an accessories order form to fill out 
and send to Brother dealer.
 
						

							MAKING COPIES   10 - 1
10
Using the MFC as a copier
You can use your MFC as a copier, making up to 99 copies at a time.
Enter Copy mode
Before making copies, make sure that  (Copy) is illuminated 
in green. If it is not, press  (
Copy) to enter Copy mode. The 
default setting is Fax. You can change the number of seconds or 
minutes that the MFC stays in Copy mode after a copy operation. 
(See Setting the Mode Timer on page 4-5.)
The printable area of your MFC begins at approximately 2 mm from 
the both ends and 3 mm from the top or bottom of the paper.
Making copies
While the MFC is copying, incoming faxes will be received into 
the memory instead of being printed.
3 mm 2 mm
Not 
copiable 
area Ex: A4 (Document) → A4 (Paper)
 
						

							10 - 2   MAKING COPIES
Making a single copy
1Press (Copy) to illuminate it in green. Place the original 
document face down in the ADF.
2Press Start.
Do NOT pull on the original document while copying is in 
progress. 
Making multiple copies
1Press (Copy) to illuminate it in green. Place the original 
document face down in the ADF.
2Use the dial pad to enter the number of copies you want 
(up to 99).
3Press Start. 
To stop copying and eject the original document, press 
Stop/Exit.
To sort the copies, press the Options key. (See Sorting copies 
on page 10-11.)