Brother Mfc 8220 User Manual

							INTRODUCTION   1 - 7 RedService error Follow the steps below.
1.  Turn off the power switch.
2.  Wait a few seconds, and then turn it 
back on and try to print again.
If you cannot clear the error and still see 
the Red back light after turning the MFC 
back on, please call your Brother dealer or 
Brother authorized service center.
Cover open The cover is open. Close the cover. (See 
Error messages on page 12-1.)
Toner empty Replace the toner cartridge with a new 
one. (See Replacing the toner cartridge 
on page 12-25.)
Paper error Put paper in the tray or clear the paper 
jam. Check the LCD message. (See 
Troubleshooting
 on page 12-1.)
Out of memory Memory is full. (See Error messages
 on 
page 12-1.)
Other errors Check the LCD message. (See 
Troubleshooting on page 12-1.) LCD MFC status Description
 
						

							1 - 8   INTRODUCTION
About fax machines
Fax tones and handshake
When someone is sending a fax, the MFC sends fax calling tones 
(CNG tones). These are quiet, intermittent beeps every 4-seconds. 
You will hear them after you dial and press 
Start and they will 
continue for about 60 seconds after dialing. During that time, the 
sending machine must begin the “handshake”, or connection, with 
the receiving machine.
Each time you use automatic procedures to send a fax, you are 
sending CNG tones over the phone line. You will soon learn to listen 
for these quiet beeps each time you answer a phone on your fax line, 
so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud, 
chirping sounds. A receiving fax chirps for about 40 seconds over the 
phone line, and the LCD shows 
Receiving.
If your MFC is set to the 
Fax Only mode, it will answer every call 
automatically with fax receiving tones. If the other person hangs up, 
your MFC will continue to send the “chirps” for about 40 seconds, 
and the LCD continues to show 
Receiving. To cancel receiving, 
press 
Stop/Exit.
The fax ‘handshake’ is the time in which the sending machine’s CNG 
tones and the receiving machines “chirps” overlap. This must be for 
at least 2 to 4 seconds, so both machines can understand how each 
is sending and receiving the fax. The handshake cannot begin until 
the call is answered, and the CNG tones only last for about 60 
seconds after the number is dialed. So it is important for the receiving 
machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD) 
on your fax line, your TAD will decide the number of rings before 
the call is answered.
Pay special attention to the directions for connecting a TAD in 
this chapter. (See Connecting an external telephone answering 
device (TAD)
 on page 1-11.)
 
						

							INTRODUCTION   1 - 9
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check a 
fax transmission while it is in progress. If the MFC detects errors 
during fax transmission, it resends the pages of the fax that had an 
error. ECM transmissions are only possible between fax machines 
that both have this feature. If they do, you may send and receive fax 
messages that are continuously being checked by the MFC.
Your MFC must have enough memory for this feature to work.
 
						

							1 - 10   INTRODUCTION
Connecting the MFC
Connecting an external telephone
Your MFC is equipped with a handset that you can use as a regular 
phone. However, you can also connect a separate telephone (or 
telephone answering device) directly to your MFC.
Connect the telephone’s line cord to the socket labeled EXT. on the 
back side of the MFC.
When this phone (or TAD) is in use, the LCD shows 
Ext. Tel in Use, and, if the fax handset is lifted, an alarm sounds. 
To disconnect a call on the external phone and switch to the fax, 
press 
Hook/Hold/Recall.
Whenever this phone (or TAD) is in use, the LCD shows 
Ext. Tel In Use.
Extension 
Telephone
External 
Telephone
(Example for Australia)
 
						

							INTRODUCTION   1 - 11
Connecting an external telephone answering 
device (TAD)
Sequence
You may choose to connect an answering device. However, when 
you have an external TAD on the same telephone line as the MFC, 
the TAD answers all calls and the MFC “listens” for fax calling (CNG) 
tones. If it hears them, the MFC takes over the call and receives the 
fax. If it does not hear CNG tones, the MFC lets the TAD continue 
playing your outgoing message so your caller can leave you a voice 
message.
The TAD must answer within four rings (the recommended setting is 
two rings). The MFC cannot hear CNG tones until the TAD has 
answered the call, and with four rings there are only 8 to 10 seconds 
of CNG tones left for the fax “handshake”. Make sure you carefully 
follow the instructions in this guide for recording your outgoing 
message. We do not recommend using the toll saver feature on your 
external answering machine if it exceeds five rings.
If you do not receive all your faxes, reduce the Ring Delay 
setting on your external TAD.
If You Subscribe to your Telephone Company’s Distinctive Ring 
Service: 
You may connect an external TAD to a separate wall socket only 
if you subscribe to your telephone company’s Distinctive Ring 
service, have registered the distinctive ring pattern on your 
MFC, and use that number as a fax number. The recommended 
setting is four rings on the external TAD when you have the 
telephone company’s Distinctive Ring Service.
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. socket of your MFC. If 
your TAD is plugged into a wall socket, both your MFC and the 
TAD will try to control the phone line. (See illustration on the next 
page.)
 
						

							1 - 12   INTRODUCTION
Connections
The external TAD must be plugged into the back of the MFC, into the 
socket labeled EXT. Your MFC cannot work properly if you plug the 
TAD into a wall socket (unless you are using Distinctive Ring).
1Plug the telephone line cord from the wall socket into the back 
of the MFC, in the socket labeled LINE.
2Plug the telephone line cord from your external TAD into the 
back of the MFC, in the socket labeled EXT. (Make sure this 
cord is connected to the TAD at the TAD’s telephone line socket, 
and not its telephone socket.)
3Set your external TAD to four rings or less. (The MFC’s Ring 
Delay setting does not apply.)
4Record the outgoing message on your external TAD.
5Set the TAD to answer calls.
6Set the Receive Mode to External TAD. 
(See Choosing the Receive Mode
 on page 5-1.)
Do not connect a TAD elsewhere on the same phone line 
(unless you have the Distinctive Ring service).
TAD
TAD
(Example for Australia)
 
						

							INTRODUCTION   1 - 13
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up 
the ways to handle both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. 
(This allows your MFC time to listen for the fax CNG tones of 
automatic transmissions before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving your Remote Activation 
Code for people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 
51 (91 for New Zealand) and Start.”
Custom features on your phone line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, Caller ID, 
RingMaster, Message Bank, an answering service, an alarm system 
or other custom feature on one phone line it may create a problem 
with the operation of your MFC. (See If you are having difficulty with 
your MFC on page 12-11.)
We recommend beginning your OGM with an initial 5-second 
silence because the MFC cannot hear fax tones over a resonant 
or loud voice. You may try omitting this pause, but if your MFC 
has trouble receiving, then you must rerecord the OGM to 
include it.
 
						

							2 - 1   LOADING PAPER AND ORIGINAL DOCUMENTS
2
About paper
Paper specifications for each paper tray
* Up to 10 sheets
Loading paper and original 
documents
Manual feed tray Paper tray  Optional Lower 
tray
Paper typesPlain paper, Bond 
paper, Recycled 
paper, Envelope, 
Labels, and 
TransparencyPlain paper, 
Recycled paper, 
and Transparency
*
Plain paper, 
Recycled paper, 
and Transparency
*
Paper weights60 to 161 gsm 60 to 105 gsm 60 to 105 gsm
Paper sizesWidth: 
69.8 to 220 mm 
Height: 
116 to 406.4 mmA4, Letter, Legal, 
B5 (ISO), 
Executive, A5, A6, 
B6 (ISO)A4, Letter, Legal, 
B5 (ISO), 
Executive, A5, 
B6 (ISO)
Number of 
sheetsSingle Sheet 250 sheets 
(80 gsm)250 sheets 
(80 gsm)
When printing transparencies, remove each one from the 
face-down output tray after it exits the MFC.
 
						

							LOADING PAPER AND ORIGINAL DOCUMENTS   2 - 2
Recommended paper
■Before you buy a large amount of paper, please test some to 
make sure that the paper is suitable.
■Use paper that is made for plain-paper copying.
■Use paper that is 75 to 90 gsm.
■Use neutral paper. Do not use acidic or alkaline paper.
■Use long-grain paper.
■Use paper with a moisture content of approximately 5%.
Caution
Do not use ink jet paper. It may cause a paper jam and damage your 
MFC.Plain Paper: Xerox Premier 80 gsm
Xerox Business 80 gsm
Mode DATACOPY 80 gsm
IGEPA X-Press 80 gsm
Recycled paper: Xerox Recycled Supreme
Transparency: 3M CG 3300
Labels: Avery laser label L7163
The output quality depends on the paper type and paper brand.
Visit us at http://solutions.brother.com
 and check the latest 
recommendations for paper that can be used with the 
MFC-8220.
 
						

							2 - 3   LOADING PAPER AND ORIGINAL DOCUMENTS
Choosing acceptable paper
We recommend that you test paper (especially special sizes and 
types of paper) on the MFC before purchasing large quantities.
■Avoid feeding label sheets that are partly used or your MFC will 
be damaged.
■Avoid using coated paper, such as vinyl coated paper.
■Avoid using preprinted or highly textured paper, or paper with an 
embossed letterhead.
For optimum printing, use a recommended type of paper, especially 
for plain paper and transparencies. For more information on paper 
specifications, call your nearest authorized sales representative or 
the place where you purchased your MFC.
■Use label or transparencies that are designed for use in laser
 
printers.
■For the best print quality, we recommend using long-grained 
paper.
■If you are using special paper and the paper has problems 
feeding from the paper tray, try again using the manual feed tray.
■You can use recycled paper in this MFC.
How to load paper
To load paper or other media in the paper tray
1Pull the paper tray completely out of the MFC.