Brother Mfc 8220 User Manual

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 1
7
Storing numbers for easy dialing
You can set up your MFC to do three types of easy dialing: 
One-Touch, Speed-Dial and Groups for Broadcasting faxes.
Storing One-Touch Dial numbers
Your MFC has 16 One-Touch keys where 
you can store 32 fax or phone numbers for 
automatic dialing. To access numbers 17 
to 32, hold down 
Shift as you press the 
One-Touch key. When you press a 
One-Touch key the LCD shows the name, 
if you stored it, or the number. (See 
One-Touch dialing
 on page 6-2.)
One-Touch keys are the 16 keys (numbers 01–32) located on the left 
side of the control panel.
1Press Menu, 2, 3, 1.
2Press the One-Touch key where you 
want to store a number. 
If you have not installed the optional LAN board (NC-9100h), go 
to Step 4.
—OR—
If you have installed the optional LAN board (NC-9100h), the 
MFC will ask you if the One-Touch key is for a fax/telephone 
number or an E-mail address. Go to Step 3.
Auto Dial numbers and 
dialing options
If you lose electrical power, the auto dial numbers that are in the 
memory will not be lost.
Set Quick-Dial
1.One-Touch Dial
 
						

							7 - 2   AUTO DIAL NUMBERS AND DIALING OPTIONS
3Press  or  to select 
Fax/Tel. (or E-Address)
Press 
Set.
4Enter the phone or fax number (up to 20 digits).
Press 
Set.
— OR —
If you purchased the optional NC-9100h, you can select 
E-Address in Step 3 and press Set.
■If you want to enter a pause in the dialing sequence (for example, 
to access an outside line), press 
Redial/Pause as you are 
entering the digits.
Each key press of 
Redial/Pause enters a 3.5 second pause 
when the number is dialed, displayed by a dash on the screen.
5Use the dial pad to enter the name (up to 15 characters).
Press 
Set.
(You can use the chart on page 4-3 to help you enter letters.)
— OR —
Press 
Set to store the number without a name.
6Go to Step 2 to store another One-Touch number.
— OR —
Press 
Stop/Exit.
When you dial an auto dial number, the LCD shows the name 
and number you have stored, or, if you have not stored a name, 
only the number you have stored.
One-Touch Dial
Fax/Tel
 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 3
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will 
only have to press a few keys (
Search/Speed Dial, #, the 
three-digit number, and 
Start). The MFC can store 300 Speed-Dial 
numbers.
1Press Menu, 2, 3, 2.
2Use the dial pad to enter a three-digit 
Speed-Dial location number 
(001-300).
(For example, press 
005.)
Press 
Set.
If you have not installed the optional LAN board (NC-9100h), go 
to Step 4.
— OR —
If you have installed the optional LAN board (NC-9100h), the 
MFC will ask you if the Speed-Dial is for a fax/telephone number 
or an E-mail address. Go to Step 3.
3Press   or   to select 
Fax/Tel.
Press 
Set.
4Enter the phone or fax number (up to 20 digits).
Press 
Set.
— OR —
If you purchased the optional NC-9100h, you can select 
E-Address in Step 3 and press Set.
5Use the dial pad to enter the name (up to 15 characters).
Press 
Set.
(You  can use  the chart on page 4- 3 to help  you enter  letters.)
— OR —
Press 
Set to store the number without a name.
6Go to Step 2 to store another Speed-Dial number.
— OR —
Press 
Stop/Exit.
Set Quick-Dial
2.Speed-Dial
Speed-Dial
Fax/Tel
 
						

							7 - 4   AUTO DIAL NUMBERS AND DIALING OPTIONS
Changing One-Touch and Speed-Dial numbers
If you try to store a One-Touch or Speed-Dial number where a 
number has already been stored, the LCD will show the name that 
has been stored there (or number) and will ask you to do one of the 
following: 
1Press 1 to change the stored 
number.
—OR—
Press 
2 to exit without making a change.
2Enter a new number.
Press 
Set.
■To erase the whole number or whole name, press 
Clear/Back repeatedly until all digits or letters are deleted. 
To erase one digit or letter, use   or   to position the 
cursor under it, and then press 
Clear/Back.
■If you want to insert characters, use   or   to position the 
cursor where you want to insert them, and then type.
3Follow the directions beginning at Step 6 in Storing One-Touch 
Dial numbers and Storing Speed-Dial numbers. (See Storing 
One-Touch Dial numbers
 on page 7-1 and Storing Speed-Dial 
numbers on page 7-3.)
#005:MIKE
1.Change  2.Exit
 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 5
Setting up Groups for Broadcasting
Groups, which can be stored on a One-Touch key or a Speed-Dial 
location, allow you to send the same fax message to many fax 
numbers by pressing only a One-Touch key and 
Start or 
Search/Speed Dial, #, the three-digit location and Start.
First, you will need to store each fax number as a One-Touch or 
Speed-Dial number. Then, you can combine them into a Group, 
Each Group uses up a One-Touch key or a Speed-Dial location. 
Finally, you can have up to six small Groups, or you can assign up to 
331 numbers to one large Group.
(See Storing Speed-Dial numbers on page 7-3 and Changing 
One-Touch and Speed-Dial numbers
 on page 7-4.)
1Press Menu, 2, 3, 3.
2Decide where you wish to store the 
Group.
—AND—
Press a One-Touch key.
—OR—
Press 
Search/Speed Dial and enter the three-digit location, 
and then press 
Set.
(For example, press One-Touch key 2 for Group 1.)
3Use the dial pad to enter the Group 
number.
Press 
Set.
(For example, press 
1 for Group 1.)
4To include One-Touch or Speed-Dial numbers in the Group, 
enter them as if you were dialing.
For example, for One-Touch key 
05, press One-Touch key 05. 
For Speed-Dial location 009, press 
Search/Speed Dial, then 
press 
009 on the dial pad. The LCD shows 005, #009.
5Press Set to accept the numbers for this Group.
Set Quick-Dial
3.Setup Groups
Setup Groups
Setup Group:G01
 
						

							7 - 6   AUTO DIAL NUMBERS AND DIALING OPTIONS
6Use the dial pad and the chart on page 4-3 to enter a name for 
the Group.
Press 
Set.
(For example, 
NEW CLIENTS)
7Press Stop/Exit.
You can print a list of all One-Touch and Speed-Dial numbers. 
(See Printing reports on page 9-3.) Group numbers will be 
marked in the column of Group.
 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 7
Dialing operations
You can use the MFC to make voice telephone calls by dialing 
manually or by using Search, One-Touch Dial or Speed-Dial 
memory. (For instructions, see How to dial on page 6-1.) You can 
use the handset of the external telephone to make and receive calls.
When you dial a Quick-Dial number, the LCD shows the name you 
have stored, or if you have not stored a name, the fax number you 
have stored.
Access codes and credit card numbers
Sometimes you may want to choose from several long distance 
carriers when you make a call. Rates may vary depending on the 
time and destination. To take advantage of low rates, you can store 
the access codes or long-distance carriers and credit card numbers 
as One-Touch and Speed-Dial numbers. You can store these long 
dialing sequences by dividing them and setting them up on separate 
keys in any combination. You can even include manual dialing using 
the dial pad.
The combined number will be dialed in the order that you entered it 
as soon as you press 
Start.
(See Storing One-Touch Dial numbers on page 7-1.)
For example, you can store ‘555’ on One-Touch key 03 and ‘7000’ 
on One-Touch key 02. If you press One-Touch key
 03, One-Touch 
key
 02, and Start, you will dial ‘555-7000’. 
To temporarily change a number, you can substitute part of the 
number with manual dialing using the dial pad.
For example, to change the number to 555-7001 you could press 
One-Touch key
 03 and then press 7001 using the dial pad.
If you must wait for another dial tone or signal at any point in the 
dialing sequence, store a pause there in the number by pressing 
Redial/Pause. Each key press adds a 3.5-second delay.
 
						

							7 - 8   AUTO DIAL NUMBERS AND DIALING OPTIONS
Pause
Press Redial/Pause to insert a 3.5-second pause between 
numbers. If you are dialing overseas, you can press 
Redial/Pause 
as many times as needed to increase the length of the pause.
Tone or Pulse (Not available in New Zealand)
If you have a Pulse dialing service, but need to send Tone signals 
(for example, for telephone banking), follow the instructions below. If 
you have Touch Tone service, you will not need this feature to send 
tone signals.
1Lift the handset.
2Press # on the control panel of your MFC. Any digits dialed after 
this will send tone signals.
3When you hang up, the MFC will return to the Pulse dialing 
service.
 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 9
Telephone (voice) operations
Making a telephone call
1Pick up the handset.
—OR—
Press 
Hook/Hold/Recall.
2When you hear a dial tone, dial the call using the dial pad, 
One-Touch, Speed-Dial and Search.
To hang up, replace the handset.
Hold
1Press Hook/Hold/Recall to put a call on Hold.
2You can put down the handset without disconnecting the call.
3Pick up the MFC handset to release call from Hold. Picking up 
the handset of an extension phone will not release call from 
Hold.
If you pressed Hook/Hold/Recall to dial, pick up the handset 
when the other person answers. (The speaker works only one 
way. The other person will not be able to hear you unless you 
pick up the handset.)
 
						

							8 - 1   REMOTE FAX OPTIONS
8
Programming a Fax Forwarding number
When Fax Forwarding is selected, your MFC stores the received fax 
in the memory. Then it dials the fax number you have programmed 
and forwards the fax message.
1Press Menu, 2, 5, 1.
2Press  or  to select Fax 
Forward
.
Press 
Set.
The LCD will ask you to enter the fax number to which faxes will 
be forwarded.
3Enter the forwarding number (up to 20 digits).
Press 
Set.
4Press Stop/Exit.
Remote Fax Options
You can only use one remote fax option at a time: 
Fax Forwarding—OR—Fax Storage—OR—Off.
You can change your selection at any time (
Menu, 2, 5, 1).
If you have set Fax Forwarding or Fax Storage, a backup copy 
will automatically be printed at the MFC.
Remote Fax Opt
1.Forward/Store