Xerox ColorQube 9303 User Manual

							Fa x  O p t i o n s
ColorQube™ 9301/9302/9303
Fa x71
Secure Polling
This feature allows you to scan documents and store them in the memory of your device ready for 
polling. Secure Polling is used for sensitive documents, access is only granted if the fax numbers of the 
retrieving devices have been entered, or if the Allow All Address Book fax numbers access option is 
selected.
1. Select the Secure Polling button.
2. Enter the fax numbers of the devices 
retrieving the document or select 
Allow All Address Book fax numbers 
access. The number of the remote fax 
machine must be stored in the 
Address Book.
3. Use Add to add more than one 
number to the list. Use the Address 
Book option to add a specific number 
from the directory.
4. Select Save to save your selections and exit.
5. Load the originals to be stored for polling and press Start.
The originals are scanned and stored in memory ready to be polled.
Stored Local Document
Documents stored in memory for local 
polling can be printed or deleted.
• Select Print All to print the 
documents stored in memory.
• Select Delete All to delete all stored 
documents. A confirmation screen is 
displayed, select Delete All or Cancel.
Select Save to save your selections and 
exit.
Remote Polling
The Remote Polling feature allows you to retrieve a stored document from a remote machine, where 
you call or Poll that machine. Your device offers several ways of Polling another fax machine:
•Poll a Remote Fax retrieves a fax from a remote fax machine or machines, immediately or at a 
specified time using Delay Send.
•Poll a Remote Mailbox retrieves a fax document from the mailbox of a remote fax machine. The 
mailbox number and if applicable, the passcode must be known.
Note If your device does not connect with the remote machine when Polling, it redials the 
number. If it does connect and then the transmission fails, it does not redial the number and you 
have to start the Polling activity again. Polling a remote machine is not available if the fax line is 
set to Send Only or Receive Only.
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							Fa x  O p t i o n s
ColorQube™ 9301/9302/9303
Fa x 72
Select the Remote Polling button. The options are:
Poll a Remote Fax
The Poll a Remote Fax feature allows you to call a remote fax machine. The call locates and retrieves 
faxes stored at the remote machine. Remote Polling allows you to poll a remote machine immediately 
or at a specified time. More than one remote machine can be polled at a time.
1. Select the Poll a Remote Fax button.
2. Enter the fax numbers of the devices 
which are being polled. Use Add to 
add more than one number to the list.
Use the Speed Dial or Address Book 
option to add a specific number from 
the directory. Use the Dialing 
Characters option to enter special 
characters if required.
3. Use Delay Send to program a specific 
time to poll the remote machine. 
Refer to Delay Send on page 67.
4. Select Poll Now to commence polling.
The remote device is polled and the retrieved document printed. Select Close to exit.
Poll a Remote Mailbox
The Poll Remote Mailbox feature allows you to call a mailbox which is set up on a remote fax machine. 
The call locates and retrieves faxes stored within the Polled mailbox.
1. Select the Poll a Remote Mailbox 
button.
2. Enter the fax number of the device 
being polled. Use the Address Book 
option to add the number if required.
Use the Dialing Characters option to 
enter the number if special characters 
are required. Refer to Dialing 
Characters on page 52.
3. Enter the Mailbox Number, between 
001 and 200.
4. Enter the 4-digit Mailbox Passcode.
5. Select Poll Now to commence polling the mailbox.
The remote device is polled and the retrieved document printed. Select Close to exit.
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							Job Assembly
ColorQube™ 9301/9302/9303
Fa x73
Job Assembly
This tab provides access to the Build Job 
feature for compiling jobs which have 
different originals or programing 
requirements within a job. To access the 
Job Assembly options, select Services 
Home and Fa x. Then select the Job 
Assembly tab.
Build Job
Use this feature to build a job that requires 
different settings for each page, or a segment of 
pages.
You can select the appropriate settings to be 
applied to individual pages or segments of a 
completed job. First split the originals into 
sections for individual programing.
1. Select Build Job on the Job Assembly tab 
and select the On button.
2. Select Display this window between 
segments to view the Build Job screen 
during scanning. Then select Save.
3. Select the options required for the 
first segment of the job.
Note The fax destination details 
must be entered prior to scanning.
4. Load the first segment originals and 
press Start.
5. Remove the first segment originals. 
The Build Job screen displays the first segment in the list. The following options can be applied to 
any segment:
•Delete Last Segment deletes the last segment scanned. You can continue programing the 
Build Job.
•Delete All Segments deletes the current Build Job and returns you to the main Build Job 
screen.
6. Using Program Next Segment, select the options required for the second segment.
7. Load the second segment originals and press Start.
Some pages 
with text and 
some with 
photosSome pages 
2 sided and 
some 1 sidedVa r i o u s  
sized 
originalsMore than 
100 pages
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							Job Assembly
ColorQube™ 9301/9302/9303
Fa x 74
8. Repeat these steps until all segments of your job have been programed and scanned.
9. After the last segment has been scanned, select Submit the Job to indicate you have finished 
scanning and the job can be processed and completed.
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							Secure Faxes
ColorQube™ 9301/9302/9303
Fa x75
Secure Faxes
All incoming faxes are submitted to the Incomplete Jobs list as fax jobs and usually print immediately.
If the administrator has switched on the Secure Receive feature, all incoming faxes require a passcode 
in order to release them for printing.
1. To release a Secure Fax for printing, 
press the Job Status button and 
select the held fax in the list.
2. To release a fax for printing, select the 
Release button from the drop-down 
menu.
3. Use the numeric keypad to enter the 
passcode and select the Release Job 
button.
The secure fax job is released for 
printing.
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							Log In / Out
ColorQube™ 9301/9302/9303
Fa x 76
Log In / Out
If Authentication or Accounting has been enabled on the device, you may need to log in before using 
some or all of the services. A picture of a lock on a button indicates that you must log in to use that 
service.
1. To log in select the Log In/Out button 
on the control panel. Selecting a 
locked service will also prompt you to 
enter a log in name and password.
2. Use the keyboard to enter your User 
Name, then select the Next button.
3. Use the keyboard to enter your 
Password, then select the Enter 
button.
4. If an accounting system is in use on 
the device, you may also need to 
enter additional information.
•If Xerox Standard Accounting is 
enabled, the user will also have 
to log in using their Xerox 
Standard Accounting details.
•If Network Accounting is enabled, the user must enter a User ID and an Account ID.
•If a Fo r e i g n  D e v i c e  I n t e r fa c e (FDI) is installed, you are prompted to access via the device 
installed, for example a card reader or coin slot.
Your user details display in the User 
Details area on the right side of the 
message display.
5. To log out, select the Log In/Out 
button again or select the User 
Details area and select Log Out from 
the drop-down menu.
6. A confirmation screen is displayed, 
select Log Out or Cancel.
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							Version  1.0
09/10
Xerox
®
 ColorQube™ 
9301/9302/9303
Server Fax
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							©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents 
of this publication may not be reproduced in any form without permission of Xerox Corporation.
XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in 
subsequent editions.
Document version 1.0: September 2010
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							ColorQube™ 9301/9302/9303
Server Fax79
Contents
Introduction  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  80
Dialing Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  81
Manual Dialing   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  81
Dialing Characters   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  81
Fax Directory   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  82
Server Fax Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  84
2-Sided Scanning   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  84
Original Type  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  84
Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  85
Image Quality  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  86
Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  86
Image Enhancement  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  86
Layout Adjustment   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  88
Original Orientation  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  88
Original Size  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  89
Fax Options   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  90
Delay Send  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  90
Job Assembly  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  91
Build Job   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  91
Log In / Out   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  92
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							Introduction
ColorQube™ 9301/9302/9303
Server Fax 80
Introduction
Server Fax is a standard feature that can 
be enabled. If enabled, it is selected by 
pressing the Services Home button, then 
the Server Fax option. 
Server Fax scans your documents and 
sends them to any type of fax machine 
that is connected to a telephone network. 
Your images are sent from your device to a 
Third Party fax server, which relays them 
over the telephone network to the fax 
number of your choice.
This means that your fax transmissions 
are controlled by the server, which may 
limit your faxing options. For example, 
the server may be set-up to collect and 
send all faxes at off peak times.
Most feature screens include these 
buttons to confirm or cancel your 
choices.
•Undo resets the current screen to 
the values that were displayed when 
the screen was opened.
•Cancel resets the screen and returns to the previous screen.
•Save saves the selections made and returns to the previous screen.
•Close closes the screen and returns to the previous screen.
Instructions for sending a server fax and using the basic features are provided in ColorQube™ 
9301/9302/9303 How To Sheets. If Authentication or Accounting has been enabled on your device, 
you may have to enter log in details to access the features, refer to Log In / Out on page 92.
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