Xerox ColorQube 9303 User Manual
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Workflow Scanning Options ColorQube™ 9301/9302/9303 Workflow Scanning151 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are: •1Sided is used if your original documents are single sided. •2Sided is used if your original documents are double sided. The document feeder must be used to scan your originals with this option. •2-Sided, Rotate Side 2 select if your original opens up like a calendar. The document feeder must be used to scan your originals with this option. Original Type Use this option to define the type of original being used for scanning. Making the correct selection enhances the quality of your output image. The options are: •Photo & Text is recommended for originals containing high quality photographs and halftones. Using this setting the scanned image will contain medium quality pictures though the sharpness of text and line art is slightly reduced. •Text produces sharper edges and is recommended for text and line art. •Photo is used specifically for originals containing photos, magazine pictures or continuous tones without any text or line art. Produces the best quality for photos but reduced quality text and line art. •Map is used if your original is a map or contains intricate line art and text. •Newspaper / Magazine is used if your original is from a magazine or newspaper that contains photographs or text. How the Original was Produced •Printed Original is for originals that have come from a magazine, book or newspaper or that have been printed on a large printing device. •Photocopied Original is for originals that are photocopies. •Photograph is for high quality photographic originals. •Inkjet Original is for originals that have been produced using an inkjet printer. •Solid Ink Original is for originals produced by a solid ink printing process, such as output from this device. Downloaded From ManualsPrinter.com Manuals
Workflow Scanning Options ColorQube™ 9301/9302/9303 Workflow Scanning 152 Scan Presets Use Scan Presets to optimise scan settings to match the intended purpose of the scanned documents. The options are: •Sharing & Printing is used for sharing files that are going to be viewed on- screen and for printing most standard business documents. This setting results in a small file size and normal image quality. •Archival - Small File Size is best for standard business documents that are stored electronically for record keeping purposes. This setting results in the smallest file sizes and normal image quality. •OCR is best for documents that are going to be processed by Optical Character Recognition (OCR) software. This setting results in large file sizes and the highest image quality. •High Quality Printing is best for business documents containing detailed graphics and photos. This setting results in large file sizes and the highest image quality. •Simple Scan is used for faster processing but may result in excessively large file sizes. Using this setting applies only minimal image processing and compression. •View Details... is used to access all the Scan Presets options available. If using this option, select Save to save your selections and exit. Downloaded From ManualsPrinter.com Manuals
Advanced Settings ColorQube™ 9301/9302/9303 Workflow Scanning153 Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Workflow Scanning. Then select the Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image. The options are: •Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images. Move the indicator down to darken the image or up to lighten the image. •Sharpness provides manual control to adjust the sharpness of the scanned images. Move the indicator up to sharpen the image. Move the indicator down to soften the scanned image. •Saturation controls the balance between vivid and pastel shades of the image. Move the indicator towards Vivid for more saturated colors. Move the indicator towards Pastel for less saturated colors. Image Enhancement Image Enhancement provides options for improving the quality of the output, by reducing the background or adjusting the contrast. The options are: •Background Suppression enhances originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper. Downloaded From ManualsPrinter.com Manuals
Advanced Settings ColorQube™ 9301/9302/9303 Workflow Scanning 154 • Select Auto Suppression to automatically suppress unwanted background. • Select Off to turn the Background Suppression feature off, particularly when: •The Darken adjustment does not produce a satisfactory output from light originals. • The original has a gray or colored border, such as a certificate. • You want to bring out fine detail that was lost due to a dark edge when using bound originals. •Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image. Resolution The Resolution affects the appearance of the scanned image. A higher resolution produces a better quality image. A lower resolution reduces communication time. The options are: •72 dpi recommended for output displayed on a computer. It produces the smallest file size. •100 dpi recommended for output that delivers low quality text documents. •150 dpi recommended for average quality text documents and line art. Does not produce the best image quality for photos and graphics. •200 dpi recommended for average quality text documents and line art. Does not produce the best image quality for photos and graphics. •300 dpi recommended for high quality text documents that are to pass through OCR applications. Also recommended for high quality line art or medium quality photos and graphics. This is the default resolution and the best choice in most cases. •400 dpi recommended for photos and graphics. It produces average image quality for photos and graphics. •600 dpi recommended for high quality photos and graphics. It produces the largest image file size, but delivers the best image quality. Select Save to save your selections and exit. Downloaded From ManualsPrinter.com Manuals
Advanced Settings ColorQube™ 9301/9302/9303 Workflow Scanning155 Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network. A larger file size delivers improved image quality but requires more time when transmitting over the network. The options are: •Normal Quality produces small files by using advanced compression techniques. Image quality is acceptable but some quality degradation and character substitution errors may occur with some originals. •Higher Quality produces larger files with better image quality. •Highest Quality produces the largest files with the maximum image quality. Large files are not ideal for sharing and transmitting over the network. Select Save to save your selections and exit. Note If you change the Quality / File Size option you may affect the settings in the Scan Presets options on the Workflow Scanning tab. Update Templates The Update Templates feature retrieves new or updated templates or workflow and removes outdated items from the list. •Update Now retrieves updated template information immediately. • Select the Confirm option to confirm an update is required. • Select Close. Note Selecting this option may cause a delay and the Workflow Scanning service will be unavailable for several minutes. The delay does not affect the other services available on the device. Downloaded From ManualsPrinter.com Manuals
Layout Adjustment ColorQube™ 9301/9302/9303 Workflow Scanning 156 Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, select Services Home and Workflow Scanning. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned. The options are: •Upright Images refers to the direction the images are loaded in the document feeder. Use this option if your images are in the orientation matching the image shown when loaded in the document feeder. •Sideways Images refers to the direction the images are loaded in the document feeder. Use this option if your images are in the orientation matching the image shown when loaded in the document feeder. •Portrait Originals refers to the image orientation on the original documents. Use this option to select a Portrait image orientation. Originals can be fed in any orientation. •Landscape Originals refers to the image orientation on the original documents. Use this option to select a Landscape image orientation. Originals can be fed in any orientation. Select Save to save your selections and exit. Downloaded From ManualsPrinter.com Manuals
Layout Adjustment ColorQube™ 9301/9302/9303 Workflow Scanning157 Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are: •Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper. •Preset Scan Areas allows you to define the size of your original from a list of pre-set, standard original sizes. You can view the list by using the scroll bar. •Custom Scan Area is used to enter a specific area for scanning. Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided. Only the area specified is scanned. •Mixed Size Originals allows you to scan documents containing different size pages. The pages must be the same width, like A4 LEF and A3 SEF (8.5x11” LEF and 11x17” SEF). Other combinations are shown on the screen. Select Save to save your selections and exit. Downloaded From ManualsPrinter.com Manuals
Layout Adjustment ColorQube™ 9301/9302/9303 Workflow Scanning 158 Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are: •All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 0 to 50 mm (0 to 2.0”). All marks or defects within the measurement set are deleted. •Individual Edges enables an individual amount to be erased from each of the edges. Use the arrow buttons to adjust the amount for each edge, from 0 to 50 mm (0 to 2.0”). Select Save to save your selections and exit. Downloaded From ManualsPrinter.com Manuals
Filing Options ColorQube™ 9301/9302/9303 Workflow Scanning159 Filing Options Use the filing options to specify details about the scanned images to be stored, for example the file name, the file format and the overwrite conditions. To access the Filing Options, select Services Home and Workflow Scanning. Then select the Filing Options tab. File Name This feature enables you to name the file that is stored. • Using the keyboard, enter the name of the file. • Up to 40 alphanumeric characters can be entered. • To delete a character use the back arrow key, or to clear the entire entry select Clear Text. •Use the Keyboards... button to access additional language keyboards. • Select Save to save your selections and exit. File Format File Format determines the type of file created. You can select the file format you wish to use for your scanned image. The options are: •PDF (Portable Document Format) allows recipients with the right software to view, print or edit the file, no matter what their computer platform. •Image Only optimises the file for viewing and printing and cannot be modified. Downloaded From ManualsPrinter.com Manuals
Filing Options ColorQube™ 9301/9302/9303 Workflow Scanning 160 •Searchable runs the file through an Optical Character Recognition (OCR) process. This can take a few minutes but allows the text in the file to be searchable and editable. If Searchable is selected, the Document Language menu becomes available. Select the appropriate language from the menu. Depending on the receiving device, the PDF selection may not be compatible when the resolution is set to 200 dpi. •PDF/A is an industry standard format for long term document preservation based on the PDF format. The Advanced Settings may need checking to ensure they are appropriate for extended use. •Image Only optimises the file for viewing and printing and cannot be modified. •Searchable runs the file through an Optical Character Recognition (OCR) process. This can take a few minutes but allows the text in the file to be searchable and editable. If Searchable is selected, the Document Language menu becomes available. Select the appropriate language from the menu. •XPS (XML Paper Specification) is a new format supported by Windows Vista. •Image Only optimises the file for viewing and printing and cannot be modified. •Searchable runs the file through an Optical Character Recognition (OCR) process. This can take a few minutes but allows the text in the file to be searchable and editable. If Searchable is selected, the Document Language menu becomes available. Select the appropriate language from the menu. •Multi-Page TIFF (Tagged Image File Format) produces a single TIFF file containing several pages of scanned images. A more specialized software is required to open this type of file format. •TIFF (1 File per Page) produces a graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned. •JPEG (1 File per Page) (Joint Photographic Experts Group) produces a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms. A separate file is produced for each image scanned. Select Save to save your selections and exit. If File Already Exists This option is used to determine how the device handles duplicate filenames. •Add Number to Name adds a unique number to the filename used. •Add Date & Time To Name appends a date and time stamp and a device identifier to the filename. Downloaded From ManualsPrinter.com Manuals