Xerox ColorQube 9303 User Manual

							Device Settings
ColorQube™ 9301/9302/9303
Administration and Accounting271
Device Settings
The Device Settings are used to customize 
options which are specific to the device, 
such as Energy Saver and Paper Tray 
settings.
General
Select the General option to access the 
following settings:
•Energy Saver on page 271
•Date & Time on page 272
•Language/Keyboard Selection on 
page 272
•Custom Keyboard Button on 
page 273
•Xerox Customer Support on page 273
•Entry Screen Defaults on page 273
•Measurements on page 273
•Paper Size Preference on page 273
•Audio Tones on page 274
Energy Saver
The device is designed to be energy 
efficient and automatically reduces its 
power consumption after periods of 
inactivity. This utility enables the 
Administrator to modify the time the 
device spends between standby, low power 
and sleep modes.
•Intelligent Ready wakes up and 
sleeps automatically based on 
previous usage.
•Job Activated wakes up when activity 
is detected.
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							Device Settings
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•Scheduled wakes up and sleeps at set times on a daily basis. Select Scheduled Settings to 
program the setting for each day.
•Activity is selected if the device is required to wake up when activity is detected.
•Time is selected if a specific Warm up Time and Energy Saver Time is required. Select the 
time required for each option using the scroll bar.
•Fast Resume reduces the time taken to wake up. This changes the default sleep / low power 
timeouts and increases energy usage.
Date & Time
Some features and functions on the device 
require the local date and time, such as 
Delayed Send or the Configuration sheet. 
This utility enables you to set and change 
the local date and time on the device.
•GMT Offset (Time Zone) Use this 
option to set the difference between 
your local time and Greenwich Mean 
Time. Enter the GMT Offset time 
between -12.0 and +14.0 hours using 
the arrow buttons.
•Date select the Fo r m a t required and enter the Month, Day and Ye a r.
•Time enter the correct Hour and Minute and select PM or AM. If a 24 hour clock is required, select 
the Display 24 hour clock option and enter the Hour and Minute using the 24 hour clock format.
• Select Reboot to save and reboot the device, or Cancel to exit without saving.
Language/Keyboard Selection
You can choose the default language used 
on the device touch screen (that is the 
language that is displayed when the 
device is switched on). You can also select 
the keyboard to display when a text entry 
is required.
•Languages is used to select the 
required language using the scroll bar.
•Keyboard is used to select the 
appropriate keyboard layout for the 
selected language.
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							Device Settings
ColorQube™ 9301/9302/9303
Administration and Accounting273
Custom Keyboard Button
Use this option to enter frequently used 
text which you would like to appear in the 
keyboard.
• Enter the text required using the 
keyboard. Use the backspace key to 
delete an incorrect character, or use 
Clear Text to delete the entire entry.
Xerox Customer Support
Use to enter the Xerox Customer Support telephone number. This number is displayed on the touch 
screen and is accessed via the Machine Status button.
• Enter the appropriate telephone number using the keyboard. Use the backspace key to delete an 
incorrect entry, or the Clear Text button to clear the entire entry.
Entry Screen Defaults
This feature can only be set using Internet Services. It enables the System Administrator to set which 
screen the user sees first on the device. Instructions for accessing the feature are displayed on the 
screen when the option is selected. For further information, refer to the System Administrator Guide.
Measurements 
This utility enables you to set the device to 
display measurements either in 
millimeters or inches, and the numeric 
separator as a period (full stop) or a 
comma.
•Units is used to select Inches or mm 
(millimeters) as the unit of measure.
•Numeric Separator is used to define 
which character is used to separate 
numbers, select Comma or Period. 
Paper Size Preference
This option is used to select the most frequently used paper size formats.
•Inches for formats such as 8.5x11” or 11x17”.
•Metric for formats such as A4 or A3.
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							Device Settings
ColorQube™ 9301/9302/9303
Administration and Accounting 274
Audio Tones
The device generates three types of audio 
tones to notify the user of an event that 
has occurred at the device. Use this feature 
to switch off or adjust the volume of each 
of the tones.
•Fa u l t  To n e  sounds when there is a 
fault on the device. Select High, 
Medium, Low or Off. Use the Te s t 
option to hear the tone selected.
•Conflict Tone sounds when an 
incorrect touch screen selection has 
been made. Select High, Medium, Low or Off. Use the Te s t option to hear the tone selected.
•Selection Tone sounds when the device accepts your selection. Select High, Medium, Low or Off. 
Use the Te s t option to hear the tone selected.
Paper Management
Select the Paper Management option to 
access the following settings:
•Paper Type & Color on page 274
•Paper Substitution on page 275
•Paper Size Preference on page 275
•Tray Settings on page 275
•Tra y  Co n t e n t s  on page 276
Paper Type & Color
Allows the programing of the default 
media type and color. This is usually the 
most common media that is used in the 
device and is the media that the device 
feeds if a specific media type is not 
selected.
• Select Plain or Recycled for the paper 
type using the scroll bar.
• Select a paper color from the list 
shown using the scroll bar. If the 
required color is not shown, use the 
Other option.
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							Device Settings
ColorQube™ 9301/9302/9303
Administration and Accounting275
Paper Substitution
Enables the device to automatically 
substitute common US and metric paper 
sizes when printing.
•Nearest Match is used to 
automatically substitute the paper 
sizes shown on the screen if they are 
not available e.g. if an A4 document is 
received for printing and only 8.5x11" 
paper is available, the device 
substitutes 8.5x11" for A4. If Disable 
is selected the device does not 
substitute the sizes shown. In this 
instance, a job would be held in the job list until the correct paper size is loaded.
•Replace 8.5 x 14” is used to automatically substitute 8.5x14” paper with A3 or 11x17” if 8.5x14” 
paper is requested but is not available. If Disable is selected the device does not substitute the 
paper.
Paper Size Preference
This option is used to select the most frequently used paper size formats.
•Inches for formats such as 8.5x11” or 11x17”.
•Metric for formats such as A4 or A3.
Tray Settings
Use to apply attributes to each paper tray 
so they operate productively in your own 
working environment. You can assign trays 
as dedicated to a specific paper size and 
type, and setup Auto Selection and the 
selection Priority of each tray.
• Select the tray required and select 
Change Settings.
• Select the Tray  Ty p e required:
•Dedicated is set to contain one 
size and type of media only and 
cannot be adjusted by the user.
•Adjustable is selected if the tray can be adjusted by the user to contain any media within 
specification. This option may not be available for all trays.
• Select the setting required and select Save.
•Priority is used to indicate which tray is selected if trays contain the same media, it also 
determines in which order the trays are displayed on the Copy tab. Set the Tray  Pr i o r i t y between 1 
- 99. 1 is the highest priority and 99 is the lowest. Select Save.
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							Device Settings
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•Auto Selection enables the device to choose the best media for the job. This setting also enables 
the device to automatically switch from one tray to another when a tray runs out of paper and 
another tray is available with the same media loaded. Select Enable or Disable and select Save.
• Repeat the process for each of the trays as required.
Tray  Co n t e n t s
Use to specify the size, type and color of 
the media in a tray that has been 
designated as a dedicated tray. 
• Select a tray designated as a 
dedicated tray.
•Change Size is used to select the size 
required for the tray. Select the size of 
media loaded in the tray and select 
Save.
•Change Description is used to specify 
the paper type and color. It is 
important this setting matches the paper type and color loaded in the device. Select the 
appropriate Paper Type and Color setting and select Save.
• Repeat the process for each of the trays as required.
Timers
Select the Timers option to access the 
following settings:
•Auto Resume Timer on page 277
•Held Job Timeout on page 277
•System Timeout on page 277
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							Device Settings
ColorQube™ 9301/9302/9303
Administration and Accounting277
Auto Resume Timer
If the device is stopped during a job, this 
feature determines if the device 
automatically resumes the job after a set 
period of time or whether it waits for user 
intervention to resume the job. This can 
prevent a user leaving the device in a 
stopped or paused state.
•Auto Resume is selected to 
automatically resume stopped 
operations at the time designated. 
Select the period of time the device 
waits before resuming using the arrow 
buttons, between 15 and 120 seconds.
•Wa it  fo r U se r instructs the system to remain stopped until a user selects Resume or Cancel.
Held Job Timeout
Use this option to enable the device to 
delete jobs which have been held in the 
job list for a specified period of time and 
have been abandoned by a user. E-mail, 
network scanning, incoming server fax, 
embedded fax and internet fax jobs are 
not affected by this setting.
•Enable allows the device to 
automatically delete held jobs after a 
specified period, set the period of 
time between 0 and 120 hours and 0 
and 59 minutes using the arrow 
buttons.
•Disable instructs the device not to delete held jobs from the job list. The held jobs are only deleted 
if the device is switched off.
System Timeout
Use to set whether the device should return to the default screen and feature settings after a set period 
of time.
•Enable instructs the device to timeout after the specified period of time. Select the period of time 
between 1 and 10 minutes using the slide bar.
•Disable should be selected if you do not want the device to automatically return to the default 
settings after a set period of time.
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							Device Settings
ColorQube™ 9301/9302/9303
Administration and Accounting 278
Input
Select the Input option to access the 
following settings:
•Auto Color Detection on page 278
•Photo/Text Settings on page 278
Auto Color Detection
When the Auto Detect option is being 
used, the device can focus on black and 
white or colors during scanning. This 
option allows you to customize the bias 
based on the type of originals being 
scanned and the output required.
• Select the bias towards color or 
monochrome for scanning using the 
document glass.
• Select the bias towards color or monochrome for the document feeder.
Photo/Text Settings
When the Photo & Text option is being 
used the device can be customized to 
enhance the photo or the text, depending 
on requirements.
• Select Bias Photo if the photo quality 
is more important.
• Select Bias Text to enhance the text 
quality.
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							Device Settings
ColorQube™ 9301/9302/9303
Administration and Accounting279
Output
Select the Output option to access the 
following settings:
•Contention Management on 
page 279
•Out of Staples Options on page 279
•Output Location on page 280
•Within Job Offsetting on page 280
•Staple Productivity on page 280
Contention Management
The device is capable of processing several 
jobs at the same time, such as scanning, 
sending a fax, and printing a job. At times, 
2 jobs may require the same resource and 
the contention management system 
decides which job has priority. This device 
enables you to change the priority of print 
and copy jobs.
•Priority enables you to choose which 
jobs have priority, Copy or Print jobs. 
Use the arrow buttons to set the 
priority for the Copy Jobs and Print 
Jobs. Number 1 has the highest priority.
•First In, First Out instructs the device to process jobs based on when they are received. The jobs 
are processed in the order they enter the job list.
Out of Staples Options
If your device has a finisher you can set how the device handles a stapling job when the stapler runs 
out of staples.
•Complete Job Without Stapling instructs the device to continue the job without stapling.
•Fault/Hold Job instructs the device to hold the job in the job list for the user. If a job has already 
started and the staples run out, a fault is declared.
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							Device Settings
ColorQube™ 9301/9302/9303
Administration and Accounting 280
Output Location
This option determines the output location 
for non-finished jobs. The output location 
for finished jobs is determined by the 
system.
System generated reports are sent to the 
Top Tray automatically.
The following options are available for 
Copy, Print and Fa x jobs:
•To p  Tr a y delivers the output to the 
To p  t r a y.
•Stacker Tray delivers the specified job output to the Stacker Tray.
Within Job Offsetting
The device offsets every set from the previous set, making it easier to separate the sets. There maybe 
occasions when you require the job to stack without offsetting. Use this feature to enable or disable 
the offsetting.
•Enable instructs the device to offset each printed set.
•Disable instructs the device to stack the sets without offsetting.
Staple Productivity
Productivity can be improved by stapling long edge feed (LEF) documents in the top right corner. 
•Enable instructs the device to staple LEF documents in the top right corner.
•Disable instructs the device to staple LEF documents in the top left corner.
Supplies
Select the Supplies option to access the 
following settings:
•Enter PagePack Passcode on 
page 281
•Low Supply Warning on page 281
•Supply Counter Reset on page 281
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