Xerox ColorQube 9303 User Manual

							Scan to Mailbox
ColorQube™ 9301/9302/9303
Workflow Scanning171
3. Press the Services Home button and 
select the Workflow Scanning option.
The Workflow Scanning features are 
displayed.
4. Select your private folder template 
from the templates list.
5. Enter your folder password using the 
keyboard.
The template settings are updated to 
your customized settings defined 
when the folder was created.
6. Make programing changes to Output 
Color, 2 Sided Scanning, Original 
Ty p e and Scan Presets as required. 
Refer to Workflow Scanning Options 
on page 150 for more information.
7. Additional Workflow Scanning 
options are provided on each of the 
tabs. Refer to the following sections 
for further information:
•Advanced Settings on page 153
•Layout Adjustment on page 156
•Filing Options on page 159
•Job Assembly on page 162
8. Press Start to scan the originals and process the Workflow Scanning job.
Remove the originals from the document feeder or glass when scanning has completed.
The Workflow Scanning job enters the job list ready for filing.
9. Select Job Status to view all the job lists and check the status of your job. Refer to the Machine 
and Job Status guide for more information.
The scanned images are filed in your private folder and are accessed using Internet Services.
10. To access Internet Services, open the web browser from your Workstation.
In the URL field, enter http:// followed 
by the IP Address of the device. For 
example: If the IP Address is 
192.168.100.100, enter the following 
into the URL field: 
http://192.168.100.100.
Press Enter to view the Home page.
The Internet Services options for your device are displayed.
Note To find out the IP address of your device, print a configuration report. Refer to the Machine 
and Job Status guide for instructions.
11. Select Scan and select Mailboxes from the display options. Select your private folder, enter the 
folder password and select OK.
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							Scan to Mailbox
ColorQube™ 9301/9302/9303
Workflow Scanning 172
A list of the folder contents is displayed. If necessary, use the Update View option to update the 
list of contents.
12. Select the file required. The following 
options are available:
•Download is used to save a copy 
of the file to a specified location. 
If Download is selected you will 
need to select Save and specify a 
file location.
•Reprint can be used to print the 
file on the device. The job is sent to the device immediately and printed.
•Delete is used to permanently remove the file from your private folder and from the device.
•Job Log is used to view the job log information for the selected job.
Select the action required from the drop-down menu and select Go.
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							Scan to Home
ColorQube™ 9301/9302/9303
Workflow Scanning173
Scan to Home
Scan to Home allows you to scan hard copy originals at the ColorQube™ 9301/9302/9303 and send 
them to a destination on the network which is specified as your "Home" destination.
Yo u  e n t e r  y o u r  N e t work Authentication 
log in at the device. The device displays 
one Scan to Home template. When you 
scan a document the authentication 
server provides the information as to who 
is logged in at the device.
The Workflow Scanning option needs to 
be installed before this feature can be 
used but it is NOT necessary for the 
Workflow Scanning repositories and 
templates to be configured.
Your System Administrator enables the Scan to Home option in Internet Services. Your System 
Administrator also needs to enable Network Authentication for this feature to be available. 
Lightweight Directory Application Protocol (LDAP) connectivity may also be used.
Using Scan to Home
The Scan to Home option must be enabled and setup by the System Administrator in order for the Scan 
to Home template to be available on the device. You must also be logged in on the device using 
Network Authentication to use this option.
1. Load the original documents in the document feeder or on the document glass.
2. Press the Clear All (AC) button twice and then Confirm to cancel any previous screen programing 
selections.
3. To log in select the Log In/Out button 
on the control panel.
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							Scan to Home
ColorQube™ 9301/9302/9303
Workflow Scanning 174
4. Use the keyboard to enter your User 
Name, then select the Next button.
Use the keyboard to enter your 
Password, then select the Enter 
button.
5. Press the Services Home button and select the Workflow Scanning option.
The Workflow Scanning features are displayed.
6. Select the Scan To Home Templates 
option from the drop-down menu.
The Default Template is displayed 
and the current settings are changed 
to the settings in the Scan to Home 
template.
7. Make programing changes to Output 
Color, 2 Sided Scanning, Original 
Ty p e and Scan Presets as required. 
Additional Workflow Scanning 
options are provided on each of the 
tabs. Refer to the following sections 
for further information:
•Advanced Settings on page 153
•Layout Adjustment on page 156
•Filing Options on page 159
•Job Assembly on page 162
8. Press Start to scan the originals and 
process the Scan to Home job.
Remove the originals from the 
document feeder or glass when 
scanning has completed.
The job enters the job list ready for 
filing to the home location specified.
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							Scan to Home
ColorQube™ 9301/9302/9303
Workflow Scanning175
9. Select Job Status to view all the job lists and check the status of your job. Refer to the Machine 
and Job Status guide for more information.
The scanned images are filed to the location specified on the template ready for retrieval by the 
user.
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							Log In / Out
ColorQube™ 9301/9302/9303
Workflow Scanning 176
Log In / Out
If Authentication or Accounting has been enabled on the device, you may need to log in before using 
some or all of the services. A picture of a lock on a button indicates that you must log in to use that 
service.
1. To log in select the Log In/Out button 
on the control panel. Selecting a 
locked service will also prompt you to 
enter a log in name and password.
2. Use the keyboard to enter your User 
Name, then select the Next button.
3. Use the keyboard to enter your 
Password, then select the Enter 
button.
4. If an accounting system is in use on 
the device, you may also need to 
enter additional information.
•If Xerox Standard Accounting is 
enabled, the user will also have 
to log in using their Xerox 
Standard Accounting details.
•If Network Accounting is enabled, the user must enter a User ID and an Account ID.
•If a Fo r e i g n  D e v i c e  I n t e r fa c e (FDI) is installed, you are prompted to access via the device 
installed, for example a card reader or coin slot.
Your user details display in the User 
Details area on the right side of the 
message display.
5. To log out, select the Log In/Out 
button again or select the User 
Details area and select Log Out from 
the drop-down menu.
6. A confirmation screen is displayed, 
select Log Out or Cancel.
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							Version  1.0
09/10
Xerox
®
 ColorQube™ 
9301/9302/9303
E-mail
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							©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents 
of this publication may not be reproduced in any form without permission of Xerox Corporation.
XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in 
subsequent editions.
Document version 1.0: September 2010
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							ColorQube™ 9301/9302/9303
E-mail179
Contents
Introduction  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  180
E-mail Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  181
New Recipient   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  181
From:   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  182
Subject:   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  182
Address Book  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  183
Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  183
2-Sided Scanning   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  184
Original Type  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  184
Scan Presets  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  185
Advanced Settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  186
Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  186
Image Enhancement  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  186
Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  187
Quality / File Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  188
Layout Adjustment   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  189
Original Orientation  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  189
Original Size  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  190
Edge Erase   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  191
E-mail Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  192
File Name   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  192
File Format  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  192
Message   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  193
Reply To  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  194
Job Assembly  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  195
Build Job   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  195
Log In / Out   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  196
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							Introduction
ColorQube™ 9301/9302/9303
E-mail 180
Introduction
E-mail is a standard feature that can be 
enabled. If enabled, it is selected by 
pressing the Services Home button, then 
the E-mail option.
E-mail enables the creation of an 
electronic image file by scanning an 
original hard copy document. The scanned 
image is e-mailed to the specified e-mail 
recipient or recipients over the internet or 
intranet.
Using the E-mail feature allows you to 
add and remove recipients and edit the 
subject line of the e-mail message.
Most feature screens include these 
buttons to confirm or cancel your choices.
•Undo resets the current screen to 
the values that were displayed when 
the screen was opened.
•Cancel resets the screen and returns 
to the previous screen.
•Save saves the selections made and 
returns to the previous screen.
•Close closes the screen and returns to the previous screen.
Instructions for sending an e-mail and using the basic features are provided in the ColorQube™ 
9301/9302/9303 How To Sheets. If Authentication or Accounting has been enabled on your device 
you may have to enter log in details to access the features, refer to Log In / Out on page 196.
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