Xerox ColorQube 9303 User Manual

							Image Quality
ColorQube™ 9301/9302/9303
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• Select Off to turn the Background Suppression feature off, particularly when: 
•The Darken adjustment does not produce a satisfactory output from light originals.
• The original has a gray or colored border, such as a certificate.
• You want to bring out fine detail that was lost due to a dark edge when using bound 
originals.
•Contrast controls the image density on the output and compensates for an original that has too 
much or too little contrast on the image.
• Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the 
More setting to reproduce more vivid blacks and whites for sharper text and lines but less 
detail in pictures. Move the indicator towards the Less setting to reproduce more detail in 
light and dark areas of the original. 
• Select Auto Contrast to automatically set the contrast level depending on the original being 
scanned.
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							Layout Adjustment
ColorQube™ 9301/9302/9303
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Layout Adjustment
The Layout Adjustment options allow you 
to manipulate the scanned image and 
enhance the appearance and style of your 
faxed document. To access the Layout 
Adjustment options, select Services Home 
and Fa x. Then select the Layout 
Adjustment tab.
Original Size
Select Original Size to enter the size of 
your document when scanning from the document glass or the document feeder. Your device uses this 
information to calculate the size of your original and the scanned image. You can also select Auto 
Detect for automatic size detection, or Mixed Size Originals if scanning a mix of sizes. The options are:
•Auto Detect is the default setting and 
enables automatic size sensing. The 
size detected is matched to a 
standard size paper.
•Preset Scan Areas allows you to 
define the size of your original from a 
list of pre-set, standard document 
sizes. You can view the list by using 
the scroll bar.
•Custom Scan Area is used to enter a 
specific area for scanning. Measure 
the area to be scanned on the original 
and enter the X and Y axis 
measurements into the fields 
provided. Only the area specified is 
scanned.
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							Layout Adjustment
ColorQube™ 9301/9302/9303
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•Mixed Size Originals allows you to 
scan documents containing different 
size pages. The pages must be the 
same width, like A4 LEF and A3 SEF 
(8.5x11” LEF and 11x17” SEF). Other 
combinations are shown on the 
screen.
The device will detect the size of the 
documents and determine whether 
the receiving fax machine can support 
the various paper sizes. If the 
receiving fax cannot support the page 
sizes, the image is reduced or enlarged to fit.
Select Save to save your selections and exit.
Reduce/Split
Select Reduce/Split to specify how your faxed document is printed if your document paper size is 
larger than the receiving fax machine's capabilities. The options are:
•Reduce to Fit this option reduces the 
image to fit the paper size of the 
receiving fax machine.
•Split Across Pages this option splits 
the document into 2 equal parts, or 
the majority of the image is put on to 
1 page and the remainder on the next 
page.
Select Save to save your selections and 
exit.
Book Faxing
CAUTION:Do Not close the document feeder when scanning bound originals.
Select Book Faxing to specify which page 
or pages of a book are to be scanned. The 
book original is placed face down on the 
document glass with the spine of the book 
lined up with the marker on the rear edge 
of the glass. Align the top of the bound 
original against the rear edge of the 
document glass.
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							Layout Adjustment
ColorQube™ 9301/9302/9303
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The device will identify the size of the original during scanning. If the pages have a black or dark 
colored border the device will assume that the pages are smaller than they really are. To overcome this 
use the Custom Scan Area feature in Original Size to enter the exact size of the page. Refer to Original 
Size on page 62.
The options are:
•Both Pages use to scan both pages, 
the left page of the book will be 
scanned first. Use the arrow buttons 
to specify an amount from 0 to 50 
mm (0 to 2”) to be deleted from the 
center of the book in order to delete 
unwanted marks reproduced from the 
gutter of the book.
•Left Page Only use to scan the left 
page only. Use the arrow buttons to 
specify an amount from 0 to 25mm 
(0 to 1”) to be deleted from the right 
side of the page in order to delete unwanted marks reproduced from the gutter of the book.
•Right Page Only use to scan the right page only. Use the arrow buttons to specify an amount 
from 0 to 25mm (0 to 1”) to be deleted from the left side of the page in order to delete unwanted 
marks reproduced from the gutter of the book.
•Reading Order use to select if the pages read from Left to Right or Right to Left.
Note The Reading Order option may not be displayed if it has not been enabled in To o l s. Refer to 
the Administration and Accounting guide for more information.
Select Save to save your selections and exit.
Several pages of a bound document can be faxed using the Build Job fea t ure . Refe r to  Build Job on 
page 73 for more information.
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							Fa x  O p t i o n s
ColorQube™ 9301/9302/9303
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Fax Options
The Fa x  O p t i o n s allow you to specify how 
your fax document is transmitted and how 
it is printed at the receiving fax machine. 
To access the Fa x  O p t i o n s, select Services 
Home and Fa x. Then select the Fa x  
Options tab.
Confirmation Report
Select Confirmation Report to print a broadcast report to identify the success or failure of a fax job. 
The options displayed depend on the settings enabled in Tools. Refer to the Administration and 
Accounting guide for more information.
The options are:
Print Confirmation
• Use to print a transmission report 
containing details about the fax, 
together with a reduced copy of the 
first faxed page.
•The Confirmation report is printed 
after every transmission.
• When sending a fax to multiple 
recipients, one report is printed listing 
all of the recipients.
Print On Error Only
• Select this option to print the Confirmation report only if an error occurs with the transmission.
Select Save to save your selections and exit.
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							Fa x  O p t i o n s
ColorQube™ 9301/9302/9303
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Starting Rate
Use Starting Rate to select the speed at which the device starts transmitting your fax job. A high 
starting rate should be used in good transmission areas, and a low rate in poor quality areas. The 
options are:
Super G3 (33.6 Kbps)
• Determines the transmission rate to 
be used based on the maximum 
capabilities of the receiving fax 
machine.
• This rate minimizes transmission 
errors by using Error Correction Mode 
(ECM). Initial transmission speed is 
33,600 Bits Per Second (bps).
G3 (14.4 Kbps)
• Selects the transmission rate based 
on the maximum capabilities of the receiving fax machine.
• Initial transmission speed is 14,400 Bits Per Second (bps). This rate minimizes transmission errors 
by using Error Correction Mode (ECM).
Forced (4800 bps)
• Used in areas of low quality communication, when experiencing telephone noise, or when fax 
connections are susceptible to errors.
• Forced 4800 bps is a slower transmission rate but is less susceptible to errors. In some regional 
areas the use of Forced 4800 bps is restricted.
Select Save to save your selections and exit.
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							Fa x  O p t i o n s
ColorQube™ 9301/9302/9303
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Delay Send
Select Delay Send to specify the time within the next 24 hours that you want the fax to be 
transmitted. Use this feature to transmit faxes during off-peak hours or when sending to another 
country or time zone. Delay Send can also be used with Mailbox and Polling options.
The options are:
Specified Time
• Select Specified Time and select 
either the Hour or the Minute field to 
enter a time to send your fax.
•Use the arrow buttons or numeric 
keypad to enter the hours and 
minutes.
• If the device is set up to display the 
time using a 12 hour clock, you must 
also select either the AM or PM 
button.
• Select Save to save your selections 
and exit.
The fax will be stored in memory and sent at the specified time.
Send Header Text
This feature allows you to include header text information when sending the fax. The information is 
printed in the header at the top of each page of the fax transmission. The information included is 
displayed on the screen and can be customized using To o l s. Refer to the Administration and 
Accounting guide.
• Select On to enable the Send Header 
Te x t to print on the fax output.
Select Save to save your selections and 
exit.
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							Fa x  O p t i o n s
ColorQube™ 9301/9302/9303
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Mailboxes
Mailboxes are areas of device memory 
where incoming faxes are stored or from 
which outgoing faxes can be polled. 
Mailboxes enable you to store all received 
fax documents until it is convenient to 
retrieve them. Conversely, storing fax 
documents in a mailbox for Polling allows 
a remote user or users to retrieve the fax 
on demand.
Mailboxes must be set up by the System 
Administrator before fax documents can 
be stored in them. The device can contain up to 200 electronic mailboxes within its memory. To allow a 
remote user to fax to your mailbox they must know your mailbox number. To retrieve a document from 
your mailbox the remote user must know your mailbox number and if appropriate, your passcode.
The mailbox passcode ensures that the fax documents held in the mailbox are secure and can only be 
accessed by an authorized user. The passcode is a 4 digit number. If the mailbox has been set up with 
a passcode of 0000 then any combination of numbers, including no numbers, can be entered as the 
passcode to gain access to the mailbox.
Select the Mailboxes button. The options are:
Send to Remote Mailbox
This feature enables you to send a fax directly to an individual's private mailbox on a remote machine. 
The remote machine must have mailbox capabilities.
1. Select Send to Remote Mailbox.
2. Enter the recipient's fax number using 
the control panel, or select the 
Address Book option and select the 
recipient from the directory.
3. To send to a remote mailbox you 
must know the recipients mailbox 
number. Enter the Mailbox Number, 
between 001 and 200.
4. Enter the 4-digit Mailbox Passcode.
5. Select Save to save your selections 
and exit.
6. Use Delay Send to program a specific time to send the fax. Refer to Delay Send on page 67.
7. Load the originals and select Start on the control panel to send the fax to the recipient's mailbox.
A Store to Remote Mailbox message is displayed for information.
If enabled by your System Administrator, a report is printed once the documents are sent to the 
remote mailbox.
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							Fa x  O p t i o n s
ColorQube™ 9301/9302/9303
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Store to Local Mailbox
This feature allows you to store documents 
to be polled. The document is stored in 
your mailbox and automatically sent to a 
remote fax machine when requested.
1. Select the Store to Mailbox button.
2. Enter the Mailbox Number, between 
001 and 200.
3. Enter the Mailbox Passcode.
4. Select Save to save your selections 
and exit.
5. Load the originals and select Start.
Your fax job is scanned and stored in the mailbox and the Mailboxes screen returns.
Print Local Mailbox Documents
Faxes stored in your mailbox can be 
printed.
1. Select the Print Local Mailbox 
Documents button.
2. Enter the Mailbox Number, between 
001 and 200.
3. Enter the Mailbox Passcode.
4. Select Print All Documents to print 
the contents of the mailbox.
The documents may be deleted after 
printing, depending on the Mailbox & Polling Policies set.
Delete Local Mailbox Documents
All the faxes stored in your mailbox can be 
deleted. Local Mailbox Documents are 
faxes you have stored ready for Polling and 
faxes that you have received in your 
mailbox.
1. Select the Delete Local Mailbox 
Documents button.
2. Enter the Mailbox Number, between 
001 and 200.
3. Enter the Mailbox Passcode.
4. Select Delete All Documents to 
delete the contents of the mailbox. A confirmation screen is displayed, select Delete All or Cancel.
Note The storage time for faxes is set up by the System Administrator.
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							Fa x  O p t i o n s
ColorQube™ 9301/9302/9303
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5. A confirmation screen is displayed prior to deleting the faxes stored in the selected mailbox.
Local Polling
The Local Polling feature allows a fax 
document to be left in the memory of your 
device to be retrieved by another fax 
machine. If the fax document is in 
memory it may be polled once and 
deleted, or polled several times, depending 
on the Mailbox & Polling Policies set.
Select the Local Polling button. The 
options are:
Non-Secure Polling
This feature allows you to scan documents 
and store them in the memory of your 
device. When a remote fax machine polls 
your device, it is able to retrieve the 
scanned fax document or documents. No 
passcode is required for Non-Secure 
Polling.
1. Select the Non-Secure Polling button.
2. Select Save to save your selections 
and exit.
3. Load the originals to be stored for 
polling and press Start.
The originals are scanned and stored in memory ready to be polled.
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