Xerox ColorQube 9303 User Manual

							Version  1.0
09/10
Xerox
®
 ColorQube™ 
9301/9302/9303
Fax from PC
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							©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents 
of this publication may not be reproduced in any form without permission of Xerox Corporation.
XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in 
subsequent editions.
Document version 1.0: September 2010
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							ColorQube™ 9301/9302/9303
Fa x  fr o m  P C113
Contents
Introduction  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  114
Faxing from a PC   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  115
Fax from PC Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  117
Recipients   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  117
Preferences  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  117
Cover Sheet   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  119
Options   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  120
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							Introduction
ColorQube™ 9301/9302/9303
Fa x  fr o m  P C 114
Introduction
The Fa x  fro m  P C service on the ColorQube™ 9301/9302/9303 Print Driver enables you to send a fax to 
any fax machine over the telephone network from your PC or workstation. The great advantage of this 
feature is that you do not have to print your document before you send it as a fax, and you can 
accomplish the complete task without leaving your workstation.
The 2 requirements for this option are:
• A connected printer configuration.
• Fax must be enabled on the device.
There are 3 main screens that enable the 
setup and use of Fax from PC:
•The Recipients screen is used to 
address your fax by either entering 
recipients individually or from 
address books.
•The Cover Sheet tab provides the 
facility to send a cover sheet with 
your fax.
•The Options window enables the user to program additional options for the fax job, such as 
selecting a confirmation sheet, the send speed and resolution. You can also specify a time to send 
the fax using the Send Time option.
The Preferences button enables the user to customize the settings that are displayed when the Fax 
from PC feature is used to make it quicker and easier to send your fax.
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							Fa x i n g  fr o m  a  P C
ColorQube™ 9301/9302/9303
Fa x  fr o m  P C115
Faxing from a PC
To fax your job, the fax option must be installed on your printer and fax must be enabled in the 
Installable Options screen. 
1. Select or create a document on your 
PC.
2. With your document open in your 
application, select Print, then select 
your ColorQube™ 9301/9302/9303 
printer.
If the printer is not available in the 
menu it may have not been installed 
correctly, contact your System 
Administrator for advice.
3. Select the Properties button to 
display the print driver printing 
preferences.
4. Select Fa x  as the Job Type on the 
Paper/Output screen of the print 
driver.
The Fax Recipients screen will automatically open. This screen displays 
the recipients for the current fax. You can now Add Fax Recipients or 
Add From Phonebook. To add a new recipient select the Add Recipient 
button.
5. Input the name and fax number of the recipient. Complete the 
additional information.Select the Save to Personal Phonebook option 
if you want to add the recipient to your Personal Phonebook.
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							Fa x i n g  fr o m  a  P C
ColorQube™ 9301/9302/9303
Fa x  fr o m  P C 116
6. If you require a Cover Sheet to be sent with your fax document, select 
Print a Cover Sheet in the Cover Sheet tab. The Cover Sheet options 
window will display automatically, allowing you to customize the page 
to your requirements.
When you have selected all the options you require, select OK.
7. Select the Options tab to choose:
• With or without a Confirmation Sheet.
•The Send Speed, either Super G3 (33.6 Kbps), Forced 4800 bps 
or G3 (14.4Kbps).
•The Resolution of the fax, either Standard, Fine or Superfine.
•The Send Time if you want to delay the transmission of your fax.
• Dialing options for a number prefix or credit card billing systems.
When you have selected all the options you require, select OK.
8. Select OK on the print driver screen and OK on the Print screen. The 
Fa x  Co n f i r m a t i o n  screen will appear with the list of recipients you have 
chosen.
9. If you wish to make any changes, edit the details by selecting the 
button with a pencil icon. If the details are correct, select the OK button and your fax will be 
submitted to the device job list ready to be transmitted.
10. Select the 
Job Status button on the control panel to display the job list.Your job will be displayed in 
the list. If there are no other jobs in the list your job may have already been processed. Refer to the 
Machine and Job Status guide for more information.
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							Fax from PC Options
ColorQube™ 9301/9302/9303
Fa x  fr o m  P C117
Fax from PC Options
Recipients
Use the Recipients option to enter a recipient or group of recipients for your fax.
1. Select Fa x  as the Job Type on the Paper/Output screen of the print driver.
The Fa x  Re c i p i e n t s screen will automatically open.
This screen displays the recipients for the current fax. It will normally 
be empty. To add a new recipient select the Add Recipient button.
2. Enter the following information for the recipient:
•Name
• Fax Number
• Organization
• Telephone Number
•E-mail Address
•Mailbox
3. Select the Save to Personal Phonebook if you want to add the 
recipient to your Personal Phonebook. Select OK to confirm your entry.
Your entry has been added to the recipient list.
4. To enter a recipient from a phonebook select the Add From Phonebook button.
You can choose from 3 Phonebooks, Personal, Shared and Shared LDAP. The Personal and Shared 
phonebook information is stored in data files. The file for your Personal phonebook will be located 
on your PC or personal file space. The file for the Shared phonebook will be located on a server and 
can be shared with other people. The Shared LDAP option will be linked to your company 
phonebook if you have one.
Select the phonebook required. The system retrieves the phonebook information and the entries 
are displayed.
• Type a name or select the name required from the list.
• Use the green arrow to add a recipient to the list from the phonebook.
•Use the Edit button to edit an entry.
•Use the Delete button to delete an entry from the list.
5. When you have selected all the options you require, select OK to continue making selections for 
the job.
Preferences
The Preferences screen enables you to setup your Phonebooks and display preferences to suit your own 
requirements.
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							Fax from PC Options
ColorQube™ 9301/9302/9303
Fa x  fr o m  P C 118
Phonebook Preferences
Select Fa x  as the Job Type on the Paper/Output screen of the print driver. 
The Fa x  Re c i p i e n t s screen will automatically open.
Select the Preferences button at the bottom of the Fa x  Re c i p i e n t s screen to 
access the Phonebook Preferences screen.
•Personal Phonebook information is stored in files with a suffix of .pb. 
You can create numerous files of this type and select them as your 
personal phonebook. They will then appear as phonebook options on 
the Add From Phonebook screen. You can create a personal or shared 
phonebook using this option or you can import a comma-separate 
value (.CSV) file (Windows only). You can store up to 1,000 entries 
phonebook. 
•Shared Phonebook shows the location of a shared phonebook, which is accessed by many users 
and is typically located on a network server. You can copy information from the shared phonebook 
to a personal phonebook, but shared phonebooks are generally set to read-only mode. 
•Shared LDAP Phonebook shows the location of a shared LDAP (Lightweight Directory Access 
Protocol) phonebook (if enabled). LDAP is a protocol that is often used for corporate address 
books. This phonebook is located on a network server and accessed by many users. You can copy 
information from the LDAP phonebook to a personal phonebook. To access an LDAP phonebook, 
bi-directional communication must be configured in the print driver. You can specify the location 
of your company phone book in the Shared LDAP Phonebook window. Your company phonebook 
will then be available on the Add From Phonebook screen.
User Preferences
Select the User Preferences required:
•Prompt When Adding Duplicate Recipients provides a warning if the same recipient is added 
twice.
•Prompt When Removing a Recipient provides a warning if deleting a recipient from the 
phonebook.
•Always Use Current Recipient List is used if you always send faxes to the same recipients. This 
option eliminates the need to create a recipient list each time you send a fax. 
•Always Use Current Cover Sheet Notes always send faxes with the same message on the fax 
cover sheet. This option eliminates the need to create a cover sheet message each time you send 
a fax. 
•Open Phonebook Editor... provides access to the Xerox phonebook editor which is used to setup 
and edit phonebooks. New phonebooks can be created and data can be imported or exported.
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							Fax from PC Options
ColorQube™ 9301/9302/9303
Fa x  fr o m  P C119
Cover Sheet
The Cover Sheet option enables you to add a cover sheet to 
your fax.
Select Print a Cover Sheet to send a cover sheet with your 
job. The cover sheet options are displayed.
• Select the Recipient Information to print:
•Use Show Recipient Names to print the names of 
the recipients on the cover sheet.
•Use Hide Recipient Names if you do not want the 
recipient names to print on the cover sheet.
•Use Show Custom Text to customize the cover sheet with your own information.
• Select the Sender’s Information to print:
•Use Show Sender’s Information to print the sender’s information on the cover sheet.
•Use Hide Sender’s Information if you do not want the sender’s information to print on the 
cover sheet.
• Enter the details of the sender to include on the cover sheet:
• Fax Number
• Organization
• Telephone Number
•E-mail Address
•Use Cover Sheet Image to select an image or text to include on the cover sheet. Select New to 
import an image to include or to create your own text.
•Use Cover Sheet Paper Size
 to select the paper size for the cover sheet.
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							Fax from PC Options
ColorQube™ 9301/9302/9303
Fa x  fr o m  P C 120
Options
On this screen there are 5 fax transmission options that you 
may use to customize the transmission of your fax.
Confirmation Sheet
Here you can choose to print a Confirmation Sheet that will 
confirm the success or failure of the transmission.
Select Print a Confirmation Sheet using the drop-down 
menu.
Send Speed
You can choose one of 3 transmission speeds. Select Send 
Speed to select the transmission speed. The options are:
•Super G3 (33.6 Kbps) this is the fastest transmission rate 
and is the default setting. This rate minimizes 
transmission errors by using Error Correction Mode 
(ECM). Initial transmission speed will be 33,600 Bits Per 
Second (bps).
•Forced 4800 bps used in areas of low quality communication, when experiencing telephone noise, 
or when fax connections are susceptible to errors. 4800 bps is a slower transmission rate but is less 
susceptible to errors. In some regional areas, the use of 4800 bps is restricted.
•G3 (14.4Kbps) selects the transmission rate based on the maximum capabilities of the receiving 
fax machine. Initial transmission speed will be 14,400 Bits Per Second (bps). This rate minimizes 
transmission errors by using Error Correction Mode (ECM).
Fax Resolution
You can choose one of 3 image resolutions depending on the type of documents being sent. The 
higher the resolution you choose the better the received image will be but it will take longer to 
transmit. The options are:
•Standard (200 x 100 dpi) is recommended for text originals. It requires less communication time 
but does not produce the best image quality for graphics and photos.
•Fine (200 x 200 dpi) is recommended for line art and photos. This is the default resolution and 
the best choice in most cases.
•Superfine (600 x 600 dpi) is recommended for photos and halftones, or images that have gray 
tones. It requires more communication time, but produces the best image quality.
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