Xerox ColorQube 9303 User Manual

							E-mail Options
ColorQube™ 9301/9302/9303
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E-mail Options
These E-mail options provide access to 
features which are required for programing 
basic e-mail jobs. Details such as the 
Recipient, Copy To recipients and the 
Subject are entered here.
New Recipient
Use this option to enter details of all the recipients of the e-mail. To enter the recipient details:
1. Select New Recipient.
2. Select To, Cc or Bcc for the recipient 
using the drop-down menu to the left 
of the entry box.
3. Using the keyboard, enter the e-mail 
address.
• Up to 40 alphanumeric 
characters can be entered.
• To delete a character use the 
back arrow key, or to clear the 
entire entry select Clear Text.
•Use the Keyboards... button to access additional language keyboards.
4. Select Add to add the e-mail address 
to the recipient list.
5. Continue adding e-mail addresses 
until all the recipient’s have been 
added to the list.
Select Close.
All the recipients are displayed in the 
recipient list. 
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							E-mail Options
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From:
To enter or edit the sender’s name:
1. Select From. 
Note This option may have been 
configured by the System 
Administrator and may not be 
available.
2. If a default name is displayed, select 
Clear Text to delete the entry.
3. Using the keyboard, enter the e-mail 
address of the sender.
• Up to 40 alphanumeric 
characters can be entered.
• To delete a character use the back arrow key, or to clear the entire entry select Clear Text.
•Use the Keyboards... button to access additional language keyboards.
4. Select Save to save and return to the previous screen, or Cancel to exit.
The e-mail address entered is displayed in the From field.
Subject:
To enter a subject for the e-mail:
1. Select the Subject field.
2. Using the keyboard, enter the subject 
of the e-mail.
• Up to 40 alphanumeric 
characters can be entered.
• To delete a character use the 
back arrow key, or to clear the 
entire entry select Clear Text.
•Use the Keyboards... button to 
access additional language 
keyboards.
3. Select Save to save and return to the previous screen, or Cancel to exit.
The subject entered is displayed in the Subject field.
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							E-mail Options
ColorQube™ 9301/9302/9303
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Address Book
If the device has been setup to access the Network and Public Address Books, you can use them to 
select recipients. For information about setting up address books, refer to the System Administrator 
Guide. 
1. Select the Address Book button. 
A list of e-mail addresses is displayed.
2. Select the e-mail address required 
and select Add (To:), Add (Cc:) or Add 
(Bcc:) from the drop-down menu.
The e-mail address is added to the 
recipient list.
3. Continue adding e-mail addresses as 
required.
4. Use the Search option to search for a 
specific entry. Select Search and enter 
the name required using the keyboard. Select Search to start the search.
The matching entries are displayed. Select the name required and add the recipient to the list 
using the drop-down menu.
5. To search different address books, use 
the Public Address Book or Network 
Address Book option. Select the 
Address Book required using the drop-
down menu to the left of the field and 
search using the same method 
described.
6. To find out more information about 
an address in the Address Book, select 
Details... Full details of the e-mail 
address owner are displayed. Select 
Close to exit the Details window.
Output Color
Select Output Color to automatically detect and match the color of your original or produce 
monotone, full color or a single color output from your original. The options are:
•Auto Detect to select output that 
matches your original.
•Black & White to select monotone 
output regardless of the color of your 
original.
•Grayscale to use gray scales instead 
of color.
•Color to select color output from your 
original.
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							E-mail Options
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2-Sided Scanning
The 2-Sided Scanning option allows you to 
set whether 1 or 2 sides of your original 
document are scanned. The options are:
•1Sided is used if your original 
documents are single sided.
•2Sided is used if your original 
documents are double sided. The 
document feeder must be used to 
scan your originals with this option.
•2-Sided, Rotate Side 2 select if your 
original opens up like a calendar. The 
document feeder must be used to scan your originals with this option.
Original Type
Use this option to define the type of original being used for scanning. Making the correct selection 
enhances the quality of your image. The options are:
•Photo & Text is recommended for 
originals containing high quality 
photographs and halftones. Using 
this setting the scanned image will 
contain medium quality pictures 
though the sharpness of text and line 
art is slightly reduced.
•Photo is used specifically for originals 
containing photos, magazine pictures 
or continuous tones without any text 
or line art. Produces the best quality 
for photos but reduced quality text 
and line art.
•Text produces sharper edges and is recommended for text and line art.
•Map is used if your original is a map or contains intricate line art and text. 
•Newspaper / Magazine is used if your original is from a magazine or newspaper that contains 
photographs or text.
How the Original was Produced
•Printed Original is for originals that have come from a magazine, book or newspaper or that have 
been printed on a large printing device. 
•Photocopied Original is for originals that are photocopies.
•Photograph is for high quality photographic originals.
•Inkjet Original is for originals that have been produced using an inkjet printer.
•Solid Ink Original is for originals produced by a solid ink printing process, such as output from this 
device.
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							E-mail Options
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Scan Presets
Use Scan Presets to optimise scan settings to match the intended purpose of the scanned documents. 
The options are:
•Sharing & Printing is used for sharing 
files that are going to be viewed on-
screen and for printing most standard 
business documents. This setting 
results in a small file size and normal 
image quality.
•Archival - Small File Size is best for 
standard business documents that 
are stored electronically for record 
keeping purposes. This setting results 
in the smallest file sizes and normal 
image quality.
•OCR is best for documents that are going to be processed by Optical Character Recognition (OCR) 
software. This setting results in large file sizes and the highest image quality.
•High Quality Printing is best for business documents containing detailed graphics and photos. 
This setting results in large file sizes and the highest image quality.
•Simple Scan is used for faster processing but may result in excessively large file sizes. Using this 
setting applies only minimal image processing and compression.
•View Details... is used to access all the Scan Presets options available. If using this option, select 
Save to save your selections and exit.
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							Advanced Settings
ColorQube™ 9301/9302/9303
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Advanced Settings
The Advanced Settings provide access to 
the features which enhance the image 
quality or output quality. To access the 
Advanced Settings, select Services Home 
and E-mail. Then select the Advanced 
Settings tab.
Image Options
Image Options is used to change the 
appearance of the output image. The 
options are:
•Lighten / Darken provides manual 
control to adjust the lightness or 
darkness of the scanned images. 
Move the indicator down to darken 
the image or up to lighten the image.
•Sharpness provides manual control to 
adjust the sharpness of the scanned 
images. Move the indicator up to 
sharpen the image. Move the indicator down to soften the scanned image.
•Saturation controls the balance between vivid and pastel shades of the image. Move the 
indicator towards Vivid for more saturated colors. Move the indicator towards Pastel for less 
saturated colors.
Image Enhancement
Image Enhancement provides options for 
improving the quality of the output, by 
reducing the background or adjusting the 
contrast. The options are:
•Background Suppression enhances 
originals that have colored 
backgrounds, by reducing or 
eliminating the background on the 
output. This option is useful when 
your original is on colored paper.
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							Advanced Settings
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• Select Auto Suppression to automatically suppress unwanted background.
• Select Off to turn the Background Suppression feature off, particularly when: 
•The Darken adjustment does not produce a satisfactory output from light originals.
• The original has a gray or colored border, such as a certificate.
• You want to bring out fine detail that was lost due to a dark edge when using bound 
originals.
•Contrast controls the image density on the output and compensates for an original that has too 
much or too little contrast on the image.
• Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the 
More setting to reproduce more vivid blacks and whites for sharper text and lines but less 
detail in pictures. Move the indicator towards the Less setting to reproduce more detail in 
light and dark areas of the original. 
Resolution
The Resolution affects the appearance of the scanned image. A higher resolution produces a better 
quality image. A lower resolution reduces communication time. The options are:
•72 dpi recommended for output 
displayed on a computer. It produces 
the smallest file size.
•100 dpi recommended for output 
that delivers low quality text 
documents.
•150 dpi recommended for average 
quality text documents and line art. 
Does not produce the best image 
quality for photos and graphics.
•200 dpi recommended for average 
quality text documents and line art. Does not produce the best image quality for photos and 
graphics.
•300 dpi recommended for high quality text documents that are to pass through OCR applications. 
Also recommended for high quality line art or medium quality photos and graphics. This is the 
default resolution and the best choice in most cases.
•400 dpi recommended for photos and graphics. It produces average image quality for photos and 
graphics.
•600 dpi recommended for high quality photos and graphics. It produces the largest image file 
size, but delivers the best image quality.
Select Save to save your selections and exit.
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							Advanced Settings
ColorQube™ 9301/9302/9303
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Quality / File Size
The Quality / File Size settings allow you to choose between scan image quality and file size. These 
settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly 
reduced image quality but is better when sharing the file over a network. A larger file size delivers 
improved image quality but requires more time when transmitting over the network. The options are:
•Normal Quality produces small files 
by using advanced compression 
techniques. Image quality is 
acceptable but some quality 
degradation and character 
substitution errors may occur with 
some originals.
•Higher Quality produces larger files 
with better image quality. 
•Highest Quality produces the largest 
files with the maximum image 
quality. Large files are not ideal for sharing and transmitting over the network. 
Select Save to save your selections and exit.
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							Layout Adjustment
ColorQube™ 9301/9302/9303
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Layout Adjustment
The Layout Adjustment options allow you 
to manipulate the scanned image and 
enhance the appearance and style of your 
output. To access the Layout Adjustment 
options, select Services Home and E-mail. 
Then select the Layout Adjustment tab.
Original Orientation
Use to specify the orientation of the originals being scanned. The options are:
•Upright Images refers to the 
direction the images are loaded in the 
document feeder. Use this option if 
your images are in the orientation 
matching the image shown when 
loaded in the document feeder. 
•Sideways Images refers to the 
direction the images are loaded in the 
document feeder. Use this option if 
your images are in the orientation 
matching the image shown when 
loaded in the document feeder.
•Portrait Originals refers to the image orientation on the original documents. Use this option to 
select a Portrait image orientation. Originals can be fed in any direction.
•Landscape Originals refers to the image orientation on the original documents. Use this option to 
select a Landscape image orientation. Originals can be fed in any direction.
Select Save to save your selections and exit.
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							Layout Adjustment
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Original Size
Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the 
specific size of the image to be scanned. The options are:
•Auto Detect is the default setting and 
enables automatic size sensing. The 
size detected is matched to a 
standard size paper.
•Preset Scan Areas allows you to 
define the size of your original from a 
list of pre-set, standard original sizes. 
You can view the list by using the 
scroll bar.
•Custom Scan Area is used to enter a 
specific area for scanning. Measure 
the area to be scanned on the original 
and enter the X and Y axis 
measurements into the fields 
provided. Only the area specified is 
scanned.
•Mixed Size Originals allows you to 
scan documents containing different 
size pages. The pages must be the 
same width, like A4 LEF and A3 SEF 
(8.5x11” LEF and 11x17” SEF). Other 
combinations are shown on the 
screen.
Select Save to save your selections and 
exit.
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