Ricoh Mp 4002 User Guide

							4. Fax
This chapter describes frequently used facsimile functions and operations. For the information not
included in this chapter, see Fax
 on the supplied CD-ROM.
Basic Procedure for Transmissions (Memory
Transmission)
This section describes the basic procedure for transmitting documents using Memory Transmission.
You can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination
can be specified simultaneously. • It is recommended that you call the receivers and confirm with them when sending important
documents.
• If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power
switch is turned on, the Power Failure Report is printed to help you check the list of deleted files. See
"Turning Off the Main Power / In the Event of Power Failure", Troubleshooting .
1. Press the [Home] key on the top left of the control panel, and press the [Facsimile] icon on
the [Home] screen. 2.
Make sure "Ready" appears on the screen.
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							3.
Make sure [Immed. TX] is not highlighted. 4.
Place the original into the ADF.
5. Make the scan settings such as scan size and resolution. 6.
Configure the transmission settings such as "TX Mode" as necessary.
7. Specify a destination.
You can enter the destination's number or address directly or select from the Address Book by
pressing the destination key.
If you make a mistake, press the [Clear] key, and then enter again. 8.
When sending the same original to several destinations (broadcasting), specify the next
destination.
4. Fax
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							9.
If you send documents to Internet Fax or e-mail destinations or enable the "E-mail TX
Results" function, specify a sender.
10. Press the [Start] key.
Registering a Fax Destination 1.
Press the [User Tools/Counter] key.
2. Press [Address Book Management].
3. Check that [Program / Change] is selected.
4. Press [New Program].
5. Press [Change] under "Name".
The name entry display appears.
6. Enter the name, and then press [OK].
7. Press the key for the classification you want to use under "Select Title". The keys you can select are as follows:
• [Frequent]: Added to the page that is displayed first.
•
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the
list of items in the selected title.
You can select [Frequent] and one more key for each title.
8. Press [Fax Dest.].
9. Press [Change] under "Fax Destination". Basic Procedure for Transmissions (Memory Transmission)
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							10.
Enter the fax number using the number keys, and then press [OK]. 11.
Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode".
12. Press [OK].
13. Press [Exit].
14. Press the [User Tools/Counter] key.
Deleting a Fax Destination • If you delete a destination that is a specified delivery destination, messages to its registered
Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function
before deleting any destinations.
1. Press the [User Tools/Counter] key.
2. Press [Address Book Management].
3. Check that [Program / Change] is selected.
4. Select the name whose fax destination you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-
Fax destination.
5. Press [Fax Dest.].
6. Press [Change] under "Fax Destination".
4. Fax
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							7.
Press [Delete All], and then press [OK]. 8.
Press [OK].
9. Press [Exit].
10. Press the [User Tools/Counter] key. Basic Procedure for Transmissions (Memory Transmission)
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							Transmitting while Checking Connection to
Destination (Immediate Transmission)
Using Immediate Transmission, you can send documents while checking the connection to the
destination.
You can specify fax or IP-Fax destinations.
If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the
transmission mode is automatically switched to Memory Transmission.
• It is recommended that you call the receivers and confirm with them when sending important
documents.
1. Press the [Home] key on the top left of the control panel, and press the [Facsimile] icon on
the [Home] screen. 2.
Make sure "Ready" appears on the screen.
3. Press [Immed. TX]. 4.
Place the original into the ADF.
5. Select the scan settings you require.
4. Fax
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							6.
Specify a destination.
If you make a mistake, press the [Clear] key, and then enter again.
7. Press the [Start] key. Transmitting while Checking Connection to Destination (Immediate Transmission)
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							Canceling a Transmission
This section explains how to cancel a fax transmission.
Canceling a Transmission Before the Original Is Scanned
Use this procedure to cancel a transmission before pressing the [Start] key.
1. Press the [Reset] key. Canceling a Transmission While the Original Is Being Scanned
Use this procedure to cancel scanning or transmitting of the original while it is being scanned.
If you cancel a transmission using the standard memory transmission function, you need to follow a
different procedure to cancel the transmission. See p.87 "Canceling a Transmission After the Original
Is Scanned".
1. Press the [Stop] key. 4. Fax
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							2.
Press [Cancel Scanning] or [Cancel TX].
Depending on the transmission mode and function you use, either [Cancel Scanning] or [Cancel
TX] is displayed.
Canceling a Transmission After the Original Is Scanned Use this procedure to cancel a transmission after the original is scanned.
You can cancel transmission of a file while the file is being sent, stored in memory, or if it fails to transmit.
All the scanned data is deleted from memory.
1. Press the [Stop] key. You can also press [TX/RX Status / Print], and then [Check / Stop Transmission File].
2. Press [Standby File List].
To cancel transmission of a file stored in the memory, press the [File List] tab.
3. Select the file you want to cancel.
If the desired file is not shown, press [ ] or [ ] to find it.
4. Press [Stop Transmission].
To cancel another file, repeat steps 3 through 4.
5. Press [OK].
6. Press [Exit].
After pressing [Check / Stop Transmission File] under [TX/RX Status / Print] in step 1, press [Exit]
twice. Canceling a Transmission
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							Sending at a Specific Time (Send Later)
Using this function, you can instruct the machine to delay transmission of your fax document until a
specified later time.
This allows you to take advantage of off-peak telephone charges without having to be by the machine at
the time.
Use Memory Transmission for this function. Immediate Transmission is not possible.
• If the machine is switched off for about one hour, all fax documents stored in memory are lost. If
documents are lost for this reason, a Power Failure Report is automatically printed when the main
power switch is turned on. Use this report to check the list of lost documents. See "Turning Off the
Main Power / In the Event of Power Failure", Troubleshooting .
1. Press [TX Mode]. 2.
Press [Send Later].
3. Enter the time, and then press [ ].
(mainly Europe and Asia)
Enter the time (24 hour format) using the number keys. (mainly North America)
Enter the time using the number keys, and then select [AM] or [PM].
When entering numbers smaller than 10, add a zero at the beginning.
4. Press [OK] twice.
4. Fax
88