Ricoh Mp 4002 User Guide

							18. [Check Status] key
Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.
19. Data In indicator (facsimile and printer mode)
Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax  and
Print .
20. Communicating indicator, Receiving File indicator, Confidential File indicator
•
Communicating indicator
Lights continuously during data transmission and reception.
• Receiving File indicator Lights continuously while data other than personal box or Memory Lock file is being received and stored
in the fax memory.
See "Substitute Reception", Fax .
• Confidential File indicator
Lights continuously while personal box data is being received.
Blinks while Memory Lock file is being received.
See "Personal Boxes" and "Printing a File Received with Memory Lock", Fax .
21. Media access lamp
Lights up when a removable memory device is inserted in the media slot or accessed.
22.

Media slots
Use to insert an SD card or a USB memory. Guide to the Names and Functions of the Machine's Control Panel
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							How to Use the [Home] Screen
The icons of each function are displayed on the [Home] screen.
You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of
added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by
pressing the shortcut icons.
To display the [Home] screen, press the [Home] key.
1. [Copier]
Press to make copies.
For details about how to use the copy function, see Copy/ Document Server
.
2. [Facsimile] Press to send or receive faxes.
For details about how to use the fax function, see Fax
.
3. [Scanner] Press to scan originals and save images as files.
For details about how to use the scanner function, see Scan
.
4. [Printer] Press to make settings for using the machine as a printer.
For details about how to make settings for the printer function, see Print
.
5. Home screen image
You can display an image on the [Home] screen, such as a corporate logo. To change the image, see
"Displaying the Image on the [Home] Screen", Convenient Functions .
6. /
Press to switch pages when the icons are not displayed on one page.
2. Getting Started
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							7. Shortcut icon
You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to register
shortcuts, see p.41 "Adding Icons to the [Home] Screen". The program number appears on the bottom of
the shortcut icon.
8. [Browser] Press to display Web pages.
For details about how to use the browser function, see Convenient Functions
.
9. [Document Server] Press to store or print documents on the machine's hard disk.
For details about how to use the Document Server function, see Copy/ Document Server
.
Adding Icons to the [Home] Screen You can add shortcuts to programs stored in copier, facsimile, or scanner mode, or Web pages
registered in Favorites using the browser function.
You can also review icons of functions and embedded software applications that you deleted from the
[Home] screen.
• For details about how to make a program, see p.45 "Registering Functions in a Program".
•
For details about the procedure for registering Web pages to Favorites, see "Specifying the
Settings for Favorites", Convenient Functions .
• Shortcuts to Web pages that are registered to Favorites by User cannot be registered to the [Home]
screen. To register the shortcuts, register Web pages to Common Favorites. For details about kinds
of Favorites, see "Specifying the Settings for Favorites", Convenient Functions .
• For details about the procedure for registering a shortcut using the [Program] screen, see
"Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions .
• You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For
details see "Deleting an Icon on the [Home] Screen", Convenient Functions .
• You can change the position of icons. For details, see "Changing the Order of Icons on the [Home]
Screen", Convenient Functions .
Adding icons to the [Home] screen using Web Image Monitor 1.
Start Web Image Monitor.
For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings .
2. Log in to Web Image Monitor as an administrator.
For details, see Security Guide .How to Use the [Home] Screen
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							3.
Point to [Device Management], and then click [Home Management].
4. Click [Edit Icons].
5. Point to  [Icon can be added.] of the position that you want to add, and then click 
[Add].
6. Select the function or shortcut icon you want to add.
7. Click [OK] four times.
Adding icons to the [Home] screen using the User Tools In the following procedure, a shortcut to a copier program is registered to the [Home] screen.
1. Register a program.
2. Press the [User Tools/Counter] key. 3.
Press [Edit Home]. 2. Getting Started
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							4.
Press [Add Icon]. 5.
Press the [Program] tab. 6.
Make sure that [Copier Program] is selected. 7.
Select the program you want to add. How to Use the [Home] Screen
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							8.
Specify the position where [Blank] is displayed. 9.
Press [OK]. 10.
Press the [User Tools/Counter] key. • Press [ ] on the upper-right corner of the screen to check the position on the simple screen.
2. Getting Started
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							Registering Functions in a Program
Depending on the functions, the number of programs that can be registered is different.
• Copier: 25 programs
•
Document Server: 25 programs
• Facsimile: 100 programs
• Scanner: 25 programs
The following settings can be registered to programs:
Copier:
Original type, density, Special Original, paper tray, Store File (except for User Name and
Password), Create Margin, Finishing, Cover/Slip Sheet (except for Designate: Copy, Designate:
Blank, and Chapter in Designate / Chapter), Edit / Stamp, Dup./Combine/Series, Reduce /
Enlarge, number of copies
Document Server (on the initial document print screen):
2 Sided Copy Top to Top, 2 Sided Copy Top to Bottom, Booklet, Magazine, Finishing, Cover/Slip
Sheet (except for Designate: Copy, Designate: Blank, Chapter, and Main Sheet Tray in
Designate / Chapter), Edit / Stamp, number of prints
Facsimile:
Scan Settings, density, Original Feed Type, File Type, Store File (except for User Name and
Password), Preview, transmission type, destinations (except for folder destinations), Select Line,
Adv.Features, memory transmission/immediate transmission, TX Status Report, TX Mode (except
for Subject)
Scanner:
Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings),
Select Stored File, Store File (except for User Name and Password), Preview, Text, Subject,
Security, Recept. Notice
This section explains how to register functions in a program using copier function as an example. Registering Functions in a Program
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							1.
Press the [Home] key on the top left of the control panel, and press the [Copier] icon on
the [Home] screen. 2.
Edit the copy settings so all functions you want to store in a program are selected.
3. Press the [Program] key. 4.
Press [Program].
5. Press the program number you want to register. 6.
Enter the program name.
7. Press [OK].
8. Press [Exit].
2. Getting Started
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							• The number of characters you can enter for a program name varies depending on the functions as
follows:
• Copier: 34 characters
•
Document Server: 34 characters
• Facsimile: 20 characters
• Scanner: 34 characters
• When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and after the
machine is turned on. See "Changing the Default Functions of the Initial Display", Convenient
Functions .
• When the paper tray you specified in a program is empty and if there is more than one paper tray
with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier], [Paper
Tray Priority: Facsimile], or [Paper Tray Priority: Printer] in the [Tray Paper Settings] tab will be
selected first. For details, see "System Settings", Connecting the Machine/ System Settings .
• Programs are not deleted by turning the power off or by pressing the [Reset] key unless the
program is deleted or overwritten.
•

Program numbers with   next to them already have settings made for them.
• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see
"Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions  and p.41
"Adding Icons to the [Home] Screen".
Example of Programs Copier mode
Program name
Program description
Eco copy Specify [Combine 2 Sides] in [Dup./Combine/Series].
You can save paper and toner.
Dated confidential copy In [Edit / Stamp], specify [CONFIDENTIAL] under [Preset Stamp], and [Date Stamp].
You can increase security awareness by printing "Secret" and
the date on copies.
Conference material copy Specify [Combine 2 Sides] in [Dup./Combine/Series] and [Staple] in [Finishing].
You can copy conference materials efficiently. Registering Functions in a Program
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							Program name
Program description
Magazine copy Specify [Magazine] in [Dup./Combine/Series] and [Staple:
Centre] in [Finishing].
You can save paper. Also, you can print documents in-house
instead of having them printed by an outside printing
company.
Size unity copy Specify [Mixed Sizes] in [Special Original] and [Auto
Reduce / Enlarge] in the initial display.
You can print various size copies onto one size of paper, so
they are easier to manage.
Stamping corporate name copy Specify [User Stamp] in [Edit / Stamp]. You can stamp the name of your company on copies of
working or architectural drawings. Your company name
needs to be pre-registered in the machine.
Thumbnail copy Specify [Combine 1 Side] in [Dup./Combine/Series].
You can copy up to eight pages onto one side of a sheet, so
that you can you to save paper.Scanner mode
Program name
Program description
Easy PDF scan Select [Full Colour: Text / Photo] in [Scan Settings]. In [Send
File Type / Name], select [PDF] under [File Type] and enter
the business details such as "London branch: daily report"
under [File Name].
You can scan documents efficiently.
High compression scan Select [Full Colour: Text / Photo] in [Scan Settings] and [High Compression PDF] in [Send File Type / Name].
You can reduce the data size of scanned documents, so that
you can send them without any concern for data capacity.
Long-term storage scan Select [PDF/A] in [Send File Type / Name]. This file type is suitable for long-term storage.2. Getting Started
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