Ricoh Mp 4002 User Guide

							7. Document Server
This chapter describes frequently used Document Server functions and operations. For the information
not included in this chapter, see Copy/ Document Server
 on the supplied CD-ROM.
Storing Data This section describes the procedure for storing documents on the Document Server. • A document accessed with a correct password remains selected even after operations are
complete, and it can be accessed by other users. After the operation, be sure to press the [Reset]
key to cancel the document selection.
• The user name registered to a stored document in the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.
•
When turning on the fax transmission or scanning by the scanner, make sure that all other
operations are ended.
File Name
A file name such as "COPY0001" and "COPY0002" is automatically attached to the scanned
document. You can change the file name.
User Name
You can register a user name to identify the user or user group that stored the documents. To assign
it, select the user name registered in the Address Book, or enter the name directly. Depending on
the security setting, [Access Privileges] may appear instead of [User Name]. For details about the
Address Book, see "Registering Addresses and Users for Facsimile/Scanner Functions",
Connecting the Machine/ System Settings .
Password
To prevent unauthorized printing, you can specify a password for any stored document. A
protected document can only be accessed if its password is entered. If a password is specified for
the documents, the key icon appears on the left side of the file name.
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							1.
Press the [Home] key on the top left of the control panel, and press the [Document Server]
icon on the [Home] screen. 2.
Press [To Scanning Screen].
3. Press [User Name].
4. Specify a user name, and then press [OK].
The user names shown are names that were registered in the Address Book. To specify a name not
shown in the screen, press [Manual Entry], and then enter a user name.
5. Press [File Name].
6. Enter a file name, and then press [OK].
7. Press [Password].
8. Enter a password with the number keys, and then press [OK].
You can use four to eight digits for the password.
9. For double-check, enter the password again, and then press [OK].
10. Place the original.
11. Specify the original scanning conditions.
12. Press the [Start] key.
The original is scanned. The document is saved in the Document Server.
After scanning, a list of stored documents will be displayed. If the list does not appear, press [Finish
Scanning].
7. Document Server
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							Printing Stored Documents
Prints stored documents on the Document Server.
The items you can specify on the printing screen are as follows:
• Paper tray
•
The number of prints
• [Finishing] ([Sort] / [Rotate Sort] / [Stack] / [Staple] / [Punch])
• [Cover/Slip Sheet] ([Front Cover], [Front/Back Cover], [Designate/Chapter], [Slip Sheet])
• [Edit / Stamp] ([Margin Adj.], [Stamp])
• [2 Sided Copy Top to Top], [2 Sided Copy Top to Bottom], [Booklet], [Magazine]
For details about each function, see Copy/ Document Server .
1. Select a document to be printed. 2.
When printing two or more documents at a time, repeat step 1.
Up to 30 documents can be printed.
3. When specifying printing conditions, press [To Printing Screen].
4. Configure print settings.
5. Enter the number of print copies with the number keys.
The maximum quantity that can be entered is 999.
6. Press the [Start] key. Printing Stored Documents
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							7. Document Server
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							8. Web Image Monitor
This chapter describes frequently used Web Image Monitor functions and operations. For the
information not included in this chapter, see Connecting the Machine/ System Settings
 on the
supplied CD-ROM or Web Image Monitor Help.
Displaying Top Page This section explains the Top Page and how to display Web Image Monitor. • When entering an IPv4 address, do not begin segments with zeros. For example: If the address is
"192.168.001.010", you must enter it as "192.168.1.10".
1. Start your Web browser.
2. Enter "http://(machine's IP address or host name)/" in your Web browser's URL bar.
Top Page of Web Image Monitor appears.
If the machine's host name has been registered on the DNS or WINS server, you can enter it.
When setting SSL, a protocol for encrypted communication, under environment which server
authentication is issued, enter "https://(machine's IP address or host name)/".
Web Image Monitor is divided into the following areas: 1. Menu area
If you select a menu item, its content will be shown.
2. Header area The dialog box for switching to the user mode and administrator mode appears, and each mode's menu will
be displayed.
The link to Help and dialog box for keyword search appears.
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							3. Refresh/Help
 (Refresh): Click   at the upper right in the work area to update the machine information. Click the Web
browser's [Refresh] button to refresh the entire browser screen.  (Help): Use Help to view or download Help file contents.
4. Basic Information area
Displays the basic information of the machine.
5.
Work area
Displays the contents of the item selected in the menu area.
8. Web Image Monitor
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							Viewing Received Fax Documents Using Web
Image Monitor
1. Start Web Image Monitor.
2. Click [Fax Received File] on the [Print Job/Stored File] menu in the left pane.
3. If you have programmed a user code for the stored reception file, enter the code, and
then press [OK].
If the programmed user code was deleted from the Address Book, a message indicating incorrect
user code entry appears. If this is the case, reprogram a user code.
4. Click the property icon   of the desired fax document.
5. View the content of the fax document.
6. To download the received fax document, select [PDF], [PDF/A], or [Multi-page: TIFF],
and then click [Download].
When you select [PDF], make the necessary "PDF File Security Settings" before clicking
[Download]. Adobe Acrobat Reader/Adobe Reader starts and the selected document is
displayed.
7. Quit Web Image Monitor. Viewing Received Fax Documents Using Web Image Monitor
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							8. Web Image Monitor
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							9. Adding Paper and Toner
This chapter describes how to load paper into the paper tray and recommended paper sizes and types.
Loading Paper into Paper Trays
Every paper tray is loaded in the same way.
In the following example procedure, paper is loaded into tray 2.
• If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side
fences may slip out of place.
• Check the paper edges are aligned at the right side.
•
When loading a low number of sheets, be sure not to squeeze the side fences in too tightly. If the
side fences are squeezed too tightly against the paper, the edges may crease, thin paper may
wrinkle, or the paper may be misfed.
1. Carefully pull out the paper tray until it stops. 2.
Square the paper and load it print side up.
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							3.
Carefully push the paper tray fully in. • Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences
and end fence. For details, see "Changing the Paper Size in the Paper Trays", Paper Specifications
and Adding Paper .
• You can load envelopes in the paper trays. Envelopes must be loaded in a specific orientation. For
details, see p.145 "Envelopes".
9. Adding Paper and Toner
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