Ricoh Mp 4002 User Guide

							Read this manual carefully before you use this machine and keep 
it handy for future reference. For safe and correct use, be sure to 
read the Safety Information in Read This First before using the 
machine.
For information not in this manual, refer to 
the HTML/PDF files on the supplied 
CD-ROM.
Appendix  Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide 
						

							TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................
6
Symbols Used in the Manuals.......................................................................................................................6
Model-Specific Information...............................................................................................................................7
Names of Major Features.................................................................................................................................. 8
1. What You Can Do with This Machine I Want to Save Paper.........................................................................................................................................
9
I Want to Convert Documents to Electronic Formats Easily.......................................................................... 10
I Want to Register Destinations....................................................................................................................... 11
I Want to Operate the Machine More Effectively......................................................................................... 12
You Can Customize the [Home] Screen as You Like..................................................................................... 13
You Can Make Copies Using Various Functions
........................................................................................... 14
You Can Print Data Using Various Functions................................................................................................. 15
You Can Utilize Stored Documents................................................................................................................. 16
You Can Send and Receive Faxes without Paper......................................................................................... 17
You Can Send and Receive Faxes Using the Internet................................................................................... 19
You Can Send and Receive Faxes by Using the Machine without Fax Unit Installed................................ 21
You Can Use the Facsimile and the Scanner in a Network Environment.................................................... 22
You Can Prevent Information Leakage (Security Functions)......................................................................... 23
You Can Monitor and Set the Machine Using a Computer......................................................................... 24
You Can Prevent an Unauthorized Copy.......................................................................................................25
2. Getting Started Guide to Names and Functions of Components............................................................................................
27
Guide to Components  (mainly Europe and Asia).................................................................
27
Guide to Components  (mainly North America)....................................................................
30
Guide to Functions of the Machine's Options................................................................................................ 33
Guide to Functions of the Machine's External Options  (mainly Europe and Asia)............
33
Guide to Functions of the Machine's External Options  (mainly North America)................
35
Guide to the Names and Functions of the Machine's Control Panel........................................................... 37
How to Use the [Home] Screen...................................................................................................................... 40
Adding Icons to the [Home] Screen........................................................................................................... 41
Registering Functions in a Program.................................................................................................................45 Example of Programs................................................................................................................................... 47
Turning On/Off the Power

.............................................................................................................................. 51
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							Turning On the Main Power........................................................................................................................51
Turning Off the Main Power........................................................................................................................ 51
When the Authentication Screen is Displayed
............................................................................................... 53
User Code Authentication Using the Control Panel.................................................................................. 53
Logging In Using the Control Panel............................................................................................................ 53
Logging Out Using the Control Panel......................................................................................................... 54
Placing Originals.............................................................................................................................................. 55
Placing Originals on the Exposure Glass  (mainly Europe and Asia)..................................
55
Placing Originals on the Exposure Glass  (mainly North America)......................................
55
Placing Originals in the Auto Document Feeder....................................................................................... 56
3. Copy Basic Procedure................................................................................................................................................
59
Auto Reduce / Enlarge.................................................................................................................................... 61
Duplex Copying

............................................................................................................................................... 63
Combined Copying......................................................................................................................................... 65
One-Sided Combine................................................................................................................................... 66
Two-Sided Combine.................................................................................................................................... 67
Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 70
Copying onto Envelopes................................................................................................................................. 71
Copying onto Envelopes from the Bypass Tray......................................................................................... 71
Copying onto Envelopes from the Paper Tray........................................................................................... 72
Finishing............................................................................................................................................................ 73
Staple............................................................................................................................................................73 Punch............................................................................................................................................................. 75
Storing Data in the Document Server............................................................................................................. 78
4. Fax Basic Procedure for Transmissions (Memory Transmission)..........................................................................
79
Registering a Fax Destination...................................................................................................................... 81
Deleting a Fax Destination

.......................................................................................................................... 82
Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 84
Canceling a Transmission................................................................................................................................86 Canceling a Transmission Before the Original Is Scanned...................................................................... 86
Canceling a Transmission While the Original Is Being Scanned.............................................................86 2   
						

							Canceling a Transmission After the Original Is Scanned.........................................................................
87
Sending at a Specific Time (Send Later)........................................................................................................ 88
Storing a Document......................................................................................................................................... 89
Sending Stored Documents......................................................................................................................... 90
Printing the Journal Manually..........................................................................................................................92
5. Print Quick Install......................................................................................................................................................
93
Displaying the Printer Driver Properties.......................................................................................................... 94
Standard Printing..............................................................................................................................................95 When Using the PCL 6 Printer Driver.......................................................................................................... 95
Locked Print
....................................................................................................................................................... 96
Sending a Locked Print File......................................................................................................................... 96
Printing a Locked Print File Using the Control Panel.................................................................................. 96
Hold Print.......................................................................................................................................................... 98
Sending a Hold Print File.............................................................................................................................98 Printing a Hold Print File Using the Control Panel..................................................................................... 98
Stored Print..................................................................................................................................................... 100
Sending a Stored Print File........................................................................................................................100
Printing a Stored Print File Using the Control Panel................................................................................ 101
6. Scan Basic Procedure When Using Scan to Folder.............................................................................................
103
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.................................................................................................................................................................... 104
Registering an SMB Folder.......................................................................................................................106 Deleting an SMB Registered Folder......................................................................................................... 109
Entering the Path to the Destination Manually

........................................................................................ 110
Basic Procedure for Sending Scan Files by E-mail...................................................................................... 111
Registering an E-mail Destination............................................................................................................. 112
Deleting an E-mail Destination................................................................................................................. 113
Entering an E-mail Address Manually..................................................................................................... 114
Basic Procedure for Storing Scan Files........................................................................................................ 115
Checking a Stored File Selected from the List......................................................................................... 116
Specifying the File Type................................................................................................................................ 117 3 
						

							Specifying Scan Settings...............................................................................................................................
118
7. Document Server Storing Data...................................................................................................................................................
119
Printing Stored Documents............................................................................................................................ 121
8. Web Image Monitor Displaying Top Page.....................................................................................................................................
123
Viewing Received Fax Documents Using Web Image Monitor................................................................. 125
9. Adding Paper and Toner Loading Paper into Paper Trays...................................................................................................................
127
Loading Paper into the Bypass Tray.............................................................................................................129 Settings to Use the Bypass Tray under the Printer Function.................................................................... 130
Loading Paper into Tray 3 (LCT)................................................................................................................... 134
Loading Paper into the Large Capacity Tray (LCT)
..................................................................................... 136
Recommended Paper Sizes and Types........................................................................................................ 138
Thick Paper................................................................................................................................................. 144
Envelopes................................................................................................................................................... 145
Adding Toner................................................................................................................................................. 149
Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 150
Disposing of Used Toner...........................................................................................................................151
10. Troubleshooting Indicators........................................................................................................................................................
153
When an Indicator for the [Check Status] Key Is Lit....................................................................................154 Panel Tone...................................................................................................................................................... 156
When You Have Problems Operating the Machine...................................................................................157 When Messages Are Displayed on the Control Panel............................................................................... 163
Messages Displayed When Using the Copy/Document Server Function........................................... 163
Messages Displayed When Using the Facsimile Function..................................................................... 167
Messages Displayed When Using the Printer Function..........................................................................183 Messages Displayed When Using the Scanner Function...................................................................... 197
When Messages Are Displayed on Your Computer Screen..................................................................... 211
Messages Displayed When Using the Scanner Function...................................................................... 211
11. Appendix Trademarks.....................................................................................................................................................217
4 
						

							INDEX...........................................................................................................................................................219
5 
						

							How to Read the Manuals
Symbols Used in the Manuals This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels. Indicates instructions stored in a file on a provided CD-ROM.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see p.7 "Model-Specific
Information". 6       
						

							Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model: • CODE XXXX -27, -29, -67, -69
•
220–240 V (mainly North America)
If the label contains the following, your machine is a region B model: • CODE XXXX -17, -18, -57, -58
•

120–127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units. 7CJS022     
						

							Names of Major Features
In this manual, major features of the machine are referred to as follows:
• Auto Document Feeder   ADF
• Large capacity tray   LCT
8