Ricoh Mp 4002 User Guide

							Adding Toner
This section explains precautions when adding toner, how to send faxes or scanned documents when
the toner has run out, and how to dispose of used toner.
• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite
on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so
risks fire and burns. Toner will ignite on contact with naked flame. • Do not use the cleaner to suck spilled toner (including used toner). Sucked toner may cause
firing or explosion due to electrical contact flickering inside the cleaner. However, it is possible
to use the cleaner designed for dust explosion-proof purpose. If toner is spilled over the floor,
sweep up spilled toner slowly and clean remainder with wet cloth. • Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting
in dirtying of skin, clothing, and floor, and accidental ingestion. • Store toner (new or used), toner containers, and components that have been in contact with
toner out of reach of children. • If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air
environment. Consult a doctor if necessary. • If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult
a doctor if necessary. • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor
if necessary. Adding Toner
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							• When removing jammed paper or replacing toner, avoid getting toner (new or used) on your
clothing. If toner comes into contact with your clothing, wash the stained area with cold water.
Hot water will set the toner into the fabric and make removing the stain impossible. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your
skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and
water. • Always replace the toner cartridge when a notification appears on the machine.
•
Fault may occur if you use toner other than the recommended type.
•
When adding toner, do not turn off the main power. If you do, settings will be lost.
• Store toner where it will not be exposed to direct sunlight, temperatures above 35 °C (95 °F), or high humidity.
• Store toner on a flat surface.
• Do not shake the toner cartridge with its mouth down after removing it. Residual toner may scatter.
• Do not repeatedly install and remove toner cartridges. This will result in toner leakage.
Follow the instruction on the screen regarding how to replace a toner cartridge. • If " Toner Cartridge is almost empty." appears, the toner has almost run out. Have a replacement
toner cartridge at hand.
• If   appears when there is still toner in the cartridge, hold the cartridge with the opening upward,
shake it well, and then reinstall it.
• You can check the name of the required toner and the replacement procedure using the [ Add
Toner] screen.
• For details about how to check contact number where you can order supplies, see "Enquiry",
Maintenance and Specifications .
Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no
toner left, you can still send faxes or scanned documents.
9. Adding Paper and Toner
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							• If number of communications executed after the toner has run out and not listed in the automatically
output Journal exceeds 200, communication is not possible.
1. Make sure the machine is in facsimile or scanner mode.
2. Press [Exit], and then perform transmission operation.
The error message disappears. • Any reports are not printed.
Disposing of Used Toner This section describes what to do with used toner.
Toner cannot be re-used.
Pack used toner containers in the container's box or a bag to prevent the toner from leaking out of the
container when you dispose of it.
Bring the stored used container to your sales representative or service representative for recycling
through our recycling system. If you discard it on your own, treat it as general plastic waste material.
Adding Toner
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							9. Adding Paper and Toner
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							10. Troubleshooting
This chapter describes basic troubleshooting procedures.
Indicators This section describes the indicators displayed when the machine requires the user to remove misfed
paper, to add paper, or to perform other procedures. Indicator
Status : Paper Misfeed indicator
Appears when a paper misfeed occurs.
For details about removing jammed paper, see "Removing
Jammed Paper", Troubleshooting .
: Original Misfeed indicator Appears when an original misfeed occurs.
For details about removing jammed paper, see "Removing
Jammed Paper", Troubleshooting .
 : Load Paper indicator
Appears when paper runs out.
For details about loading paper, see "Loading Paper ",
Paper Specifications and Adding Paper .
 : Add Toner indicator
Appears when toner runs out.
For details about adding toner, see "Adding Toner",
Maintenance and Specifications .
 : Add Staple indicator
Appears when staples run out.
For details about adding staples, see "Adding Staples",
Maintenance and Specifications .
 : Waste Toner Full indicator Appears when the waste toner bottle is full.
Contact your sales or service representative. : Empty Hole Punch Receptacle
indicator Appears when the hole punch receptacle is full.
For details about removing punch waste, see "Removing
Punch Waste", Troubleshooting .
 : Service Call indicator
Appears when the machine is malfunctioning or requires
maintenance. : Open Cover indicator
Appears when one or more covers of the machine are
open. 153                 
						

							When an Indicator for the [Check Status] Key
Is Lit
If an indicator for the [Check Status] key lights up, press the [Check Status] key to display the [Check
Status] screen. Check the status of each function in the [Check Status] screen.
[Check Status] screen
1. [Mach./Applic. Stat] tab
Indicates the status of the machine and each function.
2. Status icons
Each icon that can be displayed is described below: : The function is performing a job.
: An error has occurred on the machine.
: An error has occurred in the function being used. Or, the function cannot be used because an error has
occurred on the machine.
3. Messages
Displays a message that indicates the status of the machine and each function.
4.
[Check]
If an error occurs in the machine or a function, press [Check] to view details.
Pressing [Check] displays an error message or the corresponding function screen. Check the error message
displayed on the function screen and take the appropriate action. • p.163 "Messages Displayed When Using the Copy/Document Server Function"
• p.167 "Messages Displayed When Using the Facsimile Function"
• p.183 "Messages Displayed When Using the Printer Function"
• p.197 "Messages Displayed When Using the Scanner Function"
10. Troubleshooting
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							The following table explains problems that cause the indicator to light.
Problem
Causes Solutions
Documents and reports do
not print out. The paper output tray is full. Remove the prints from the tray.
Documents and reports do
not print out. There is no paper left. Load paper. For details about loading
paper, see "Loading Paper", Paper
Specifications and Adding Paper .
An error has occurred. A function which has the status "Error Occurred" in
the [Check Status] screen is
defective.Press [Check] in the function which the
error has occurred. Then check the
displayed message, and take
appropriate action. For details about
error messages and their solutions, see
p.163 "When Messages Are
Displayed on the Control Panel".
You can use other functions normally.
The machine is unable to
connect to the network. A network error has
occurred. • Press [Check] in the function
which error is occurred. And then
check the displayed message,
and take appropriate action. For
details about error messages and
their solutions, see p.163 "When
Messages Are Displayed on the
Control Panel".
• Check that the machine is
correctly connected to the
network, and that the machine is
correctly set. For details about
how to connect the network, see
"Interface Settings", Connecting
the Machine/ System Settings .
• For details about connecting to
the network, contact your
administrator.
•
If the indicator is still lit even after
trying to solve the problem as
described here, contact your
service representative. When an Indicator for the [Check Status] Key Is Lit
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							Panel Tone
The following table describes the meaning of the various beep patterns that the machine produces to
alert users about left originals and other machine conditions.
Beep pattern
Meaning Causes
Single short beep Panel/screen input
accepted.A control panel or screen key was
pressed.
Short, then long beep Panel/screen input rejected. An invalid key was pressed on the control panel or screen, or the entered
password was incorrect.
Single long beep Job completed successfully. A Copier/Document Server Features
job has finished.
Two long beeps Machine has warmed up. When the power is turned on or the
machine exits Sleep mode, the
machine has fully warmed up and is
ready for use.
Five long beeps Soft alertAn auto reset was performed through
the simple screen of the Copier/
Document Server function, the
Facsimile function, or the Scanner
function.
Five long beeps repeated
four times. Soft alert
An original has been left on the
exposure glass or paper tray is empty.
Five short beeps repeated
five times. Strong alert
The machine requires user attention
because paper has jammed, the toner
needs replenishing, or other problems
have occurred.• Users cannot mute the machine's beep alerts. When the machine beeps to alert users of a paper
jam or toner request, if the machine's covers are opened and closed repeatedly within a short
space of time, the beep alert might continue, even after normal status has resumed.
• You can select to enable or disable beep alerts. For details about Panel Key Sound, see "General
Features", Connecting the Machine/ System Settings .
10. Troubleshooting
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							When You Have Problems Operating the
Machine
This section describes common problems and messages. If other messages appear, follow the
instructions displayed.
Problem
Causes Solutions
The [Facsimile] or [Scanner]
icon does not appear on the
[Home] screen even though
the copier screen appears
when the machine is turned
on using the main power
switch. Functions other than the
copier function are not yet
ready.
Wait a little longer.
The machine has just been
turned on and the User Tools
screen is displayed, but the
User Tools menu has items
missing. Functions other than the
copier function are not yet
ready. Time required varies
by function. Functions
appear in the User Tools
menu when they become
ready for use.Wait a little longer.
The lamp remains lit and the
machine does not enter
Sleep mode even though the
[Energy Saver] key was
pressed. This occurs in the following
cases:
• The ADF is open.
•
The machine is
communicating with
external equipment.
• The hard disk is active. • Close the ADF.
• Check if the machine is
communicating with external
equipment.
•
Wait a little longer.
The display is off. The machine is in Low Power
mode.Touch the display panel or press one
of the keys on the control panel to
cancel Low Power mode.
The display is off. The machine is in Sleep
mode.Press the [Energy Saver] key or the
[Check Status] key to cancel Sleep
mode. When You Have Problems Operating the Machine
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							Problem
Causes Solutions
Nothing happens when the
[Check Status] key or the
[Energy Saver] key is
pressed. The main power switch is
turned off.
Turn on the main power switch.
"Please wait." appears. This message appears when you press the [Energy Saver]
key.Wait for a while. If the machine does
not get ready in five minutes, contact
your service representative.
"Please wait." appears. This message appears when the machine is warming up. • Wait for a while. If the machine
does not get ready in five minutes,
contact your service
representative.
• Wait until the message
disappears. Do not turn off the
main power switch while the
message is showing.
"Please wait." appears.
This message appears when you change the toner
cartridge. Wait for a while. If the message does
not disappear in five minutes, contact
your service representative.
"Memory is full. Do you
want to store scanned file?"
appears. The scanned originals
exceed the number of
sheets/pages that can be
stored on the hard disk. • Press [Yes] to store pages that
have been scanned. Delete
unnecessary files by pressing
[Delete File].
• Press [No] if you are not storing
pages that have been scanned.
Delete unnecessary files by
pressing [Delete File].
The user code entry screen is
displayed. Users are restricted by User
Code Authentication.For details about how to log in when
User Code Authentication is enabled,
see "When the Authentication Screen is
Displayed", Getting Started .
The Authentication screen
appears. Basic Authentication,
Windows Authentication,
LDAP Authentication or
Integration Server
Authentication is set.Enter your login user name and user
password. For details about the
Authentication screen, see "When the
Authentication Screen is Displayed",
Getting Started .10. Troubleshooting
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