Ricoh Mp 4002 User Guide

							You Can Send and Receive Faxes Using the
Internet
E-mail Transmission and Reception
This machine converts scanned document images to e-mail format, and transmits and receives this
data over the Internet.• To send a document, specify an e-mail address instead of dialing the destination telephone
number (Internet Fax and e-mail transmission).
•
This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax
Reception and Mail to Print).
• Internet Fax compatible machines and computers that have e-mail addresses can receive e- mail messages via Internet Fax.
IP-Fax
The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP
network.• To send a document, specify an IP address or host name instead of a fax number (IP-Fax Transmission).
• This machine can receive documents sent via Internet Fax (IP-Fax Reception).
• Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public switched telephone network (PSTN). • For details about settings, see "Network Settings Requirements", Connecting the Machine/ System
Settings . You Can Send and Receive Faxes Using the Internet
[email protected]@xxx.com
xxx.xxx.xxx.xxx
[email protected]@xxx.com
xxx.xxx.xxx.xxx
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							• For details about how to transmit and receive documents over the Internet, see "Transmission" and
"Reception", Fax .
1. What You Can Do with This Machine
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							You Can Send and Receive Faxes by Using the
Machine without Fax Unit Installed
You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).
• To use the remote fax function, install the fax connection unit on the client-side machine and remote
machine.
• The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job
has finished, confirm results displayed on sending history or printed on reports.
•
You can forward the received documents from the remote machine with facsimile function to the
client-side machine. • For details, see "Sending/Receiving Documents Using a Remote Machine (Remote Fax)", Fax .
You Can Send and Receive Faxes by Using the Machine without Fax Unit Installed
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							You Can Use the Facsimile and the Scanner in
a Network Environment
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
•
You can send scan files directly to folders (Sending scan files by Scan to Folder).
•
You can use this machine as a delivery scanner for the ScanRouter delivery software *1
 (Network
delivery scanner). You can save scan files in the delivery server or send them to a folder in a
computer on the same network.
• You can use Web Services on Devices (WSD) to send scan files to a client computer.
*1 The ScanRouter delivery software is no longer available for sale. • See Fax , Scan , or Connecting the Machine/ System Settings .
1. What You Can Do with This Machine
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							You Can Prevent Information Leakage
(Security Functions)
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
•
By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to prevent the information from leaking out.
• You can limit the volume of the usage of the machine for each user. • See Security Guide .You Can Prevent Information Leakage (Security Functions)
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							You Can Monitor and Set the Machine Using a
Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See Connecting the Machine/ System Settings  or Web Image Monitor Help.
1. What You Can Do with This Machine
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							You Can Prevent an Unauthorized Copy
You can print embedded pattern on paper to prevent them from being copied.
• Using the printer driver, you can embed a pattern in the printed document. If the document is
copied on a machine with the Copy Data Security unit, protected pages are grayed out in the
copy, preventing confidential information from being copied. Protected fax messages are grayed
out before being transmitted or stored. If a document protected by unauthorized copy guard is
copied on a machine that is equipped with the Copy Data Security unit, the machine beeps to
notify users that unauthorized copying is being attempted.
If the document is copied on a machine without the Copy Data Security Unit, the hidden text
becomes conspicuous in the copy, showing that the copy is unauthorized.
• Using the printer driver, you can embed text in the printed document for unauthorized copy
prevention. If the document is copied, scanned, or stored in a Document Server by a copier or
multifunction printer, the embedded text appears conspicuous in the copy, discouraging such
unauthorized copying. • For details, see the printer driver Help, Print , and Security Guide .
You Can Prevent an Unauthorized Copy
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							1. What You Can Do with This Machine
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							2. Getting Started
This chapter describes how to start using this machine.
Guide to Names and Functions of Components Guide to Components  (mainly Europe and Asia)
• Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If
the machine overheats, a fault might occur.
Front and left view 1. Exposure glass cover or ADF
(The illustration shows the ADF.)
Lower the exposure glass cover or the ADF over originals placed on the exposure glass.
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one. The ADF
scans both sides of an original one side at a time.
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2
35
6
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9
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							2. Exposure glass
Place originals face down here.
3. Ventilation holes
Prevent overheating.
4.
Main power switch
To operate the machine, the main power switch must be on. If it is off, open the cover and turn the switch on.
5. Control panel See p.37 "Guide to the Names and Functions of the Machine's Control Panel".
6. Internal tray 1 Copied/printed paper and fax messages are delivered here.
7. Front cover Open to access the inside of the machine.
8. Paper trays (trays 1–2) Load paper here.
9. Lower paper trays Load paper here.
Front and right view 2. Getting Started
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