Ricoh Mp 4002 User Guide

							Program name
Program description
Size unity scan Select [Mixed Original Sizes] in [Scan Settings], and specify
a paper size in the initial display.
You can skip this procedure to unify the size when reprinting
scanned data.
Digital signature scan In [Send File Type / Name], specify [PDF], [High
Compression PDF], or [PDF/A] in [File Type], and also
specify [Digital Signature].
You can add a digital signature to an important document
such as a contract, so that any data tampering can be
detected.
Dividing file scan Specify [Divide] in [Original Feed Type].
You can scan a multiple page original as one file by splitting
it into groups of a specified number of pages.
High resolution scan Specify settings to save scanned data in TIFF format. Also,
specify a higher resolution in [Scan Settings].
Scanned documents maintain much of the detail of the
originals, but the size of the data may be quite large.
Batch document scan Select [Batch] in [Original Feed Type].
You can apply multiple scans to a large volume of originals
and send the scanned originals as a single job.Facsimile mode
Program name
Program description
Transmission result notification
fax Select [Preview] in the initial display and specify [E-mail TX
Results] in [TX Mode].
You can check whether the transmission settings are correct
before and after transmission.
Specified time fax transmission Specify [Send Later] in [TX Mode]. You can send a fax at a specified time.
Departmental fax transmission Specify [Fax Header Print] in [TX Mode]. This setting can be used if the receiver specifies forwarding
destinations by senders. Registering Functions in a Program
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							• Depending on the options installed, some functions cannot be registered. For details, see "Functions
Requiring Optional Configurations", Getting Started .
• The names of programs given above are just examples. You can assign any name to a program
according to your objectives.
•
Depending on your business details or the type of documents to be scanned, registering a program
cannot be recommended.
2. Getting Started
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							Turning On/Off the Power
The main power switch is on the left side of the machine. Turning off this switch makes the main power
indicator on the right side of the control panel go off. When this is done, machine power is off. When the
fax unit is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when
necessary.
Turning On the Main Power • Do not turn off the main power switch immediately after turning it on. Doing so may result in
damage to the hard disk or memory, leading to malfunctions.
1. Make sure the power cord is firmly plugged into the wall outlet.
2. Open the main power switch cover, and turn on the main power switch.
The main power indicator goes on. Turning Off the Main Power
• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock. • After turning the machine's power off, wait at least a few seconds before turning it back on. If the
message "Turn main Power Switch off" appears, turn the machine's power off, wait 10 seconds or
more, and then turn it back on again. Never turn the power back on immediately after turning it off. Turning On/Off the Power
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							• Make sure to turn off the main power switch before pulling out the power plug. Not doing so may
result in damage to the hard disk or memory, leading to malfunctions.
• Do not turn off the power while the machine is in operation.
1. Open the main power switch cover, and then turn off the main power switch.
The main power indicator goes out.
2. Getting Started
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							When the Authentication Screen is Displayed
If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server
Authentication is active, the authentication screen appears on the display. The machine only becomes
operable after entering your own Login User Name and Login Password. If User Code Authentication is
active, you cannot use the machine until you enter the User Code.
If you can use the machine, you can say that you are logged in. When you go out of the operable state,
you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent
unauthorized usage.
• Ask the user administrator for the Login User Name, Login Password, and User Code. For details
about user authentication, see Security Guide .
• User Code to enter on User Code Authentication is the numerical value registered in the Address
Book as "User Code".
User Code Authentication Using the Control Panel This section explains the procedure for logging in to the machine using the control panel while User
Code Authentication is active.
If User Code Authentication is active, a screen prompting you to enter a User Code appears.
1. Enter a User Code (up to eight digits), and then press [OK]. Logging In Using the Control Panel
This section explains the procedure for logging in to the machine when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is set. When the Authentication Screen is Displayed
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							1.
Press [Login]. 2.
Enter a Login User Name, and then press [OK].
3. Enter a Login Password, and then press [OK].
When the user is authenticated, the screen for the function you are using appears.
Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is set.
• To prevent use of the machine by unauthorized persons, always log out when you have finished
using the machine.
1. Press the [Login/Logout] key. 2.
Press [Yes].
2. Getting Started
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							Placing Originals
Placing Originals on the Exposure Glass  (mainly Europe and Asia)
• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.
1. Lift the ADF or the exposure glass cover.
Be sure to lift the ADF or the exposure glass cover by more than 30 degrees. Otherwise, the size of
the original might not be detected correctly.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
Start with the first page to be copied. 1. Positioning mark
3. Lower the ADF or the exposure glass cover.
Placing Originals on the Exposure Glass  (mainly North America)
• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.
1. Lift the ADF.
Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be
detected correctly.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
Start with the first page to be copied. Placing Originals
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							1. Positioning mark
3. Lower the ADF.
Placing Originals in the Auto Document Feeder Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect
the size of the original incorrectly or display a paper misfeed message. Also, be sure not to place
originals or other objects on the top cover. Doing so may cause a malfunction.
1. Sensors
1. Adjust the original guide to the original size.
2. Set the aligned originals squarely face up in the ADF.
Do not stack originals beyond the limit mark.
The first page should be on the top.
2. Getting Started
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11 CJW004
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							1. Limit mark
2.
Original guide Placing Originals
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							2. Getting Started
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