Ricoh Mp 4002 User Guide

							You can press [Up One Level] to switch between levels.
4. Select the folder you want to register.
5. Press [OK].
Deleting an SMB Registered Folder 1.
Press the [User Tools/Counter] key.
2. Press [Address Book Management].
3. Check that [Program / Change] is selected.
4. Select the name whose folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-
Fax destination.
5. Press [Folder].
6. Press the protocol which is not currently selected.
A confirmation message appears.
7. Press [Yes].
8. Press [OK].
9. Press [Exit].
10. Press the [User Tools/Counter] key. Basic Procedure When Using Scan to Folder
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							Entering the Path to the Destination Manually
1.
Press [Manual Entry]. 2.
Press [SMB].
3. Press [Manual Entry] on the right side of the path field.
4. Enter the path for the folder.
In the following example path, the shared folder name is "user" and the computer name is
"desk01":\\desk01\user
5.Press [OK].
6. Depending on the destination setting, enter the user name for logging in to the computer.
Press [Manual Entry] to the right of the user name field to display the soft keyboard.
7. Depending on the destination setting, enter the password for logging in to the computer.
Press [Manual Entry] for the password to display the soft keyboard.
8. Press [Connection Test].
A connection test is performed to check whether the specified shared folder exists.
9. Check the connection test result, and then press [Exit].
10. Press [OK].
6. Scan
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							Basic Procedure for Sending Scan Files by E-
mail
1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on
the [Home] screen. 2.
Make sure that no previous settings remain.
If a previous setting remains, press the [Clear Modes] key.
3. Press the [E-mail] tab. 4.
Place originals.
5. If necessary, specify the scan settings according to the original to be scanned. Basic Procedure for Sending Scan Files by E-mail
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							Example: Scanning the document in color/duplex mode, and saving as a PDF file.
• Press [Scan Settings], and then press [Full Colour: Text / Photo] in the [Original Type] tab.
•
Press [Original Feed Type], and then press [2 Sided Original].
• Press [PDF] under [Send File Type / Name].
6. Specify the destination.
You can specify multiple destinations.
7. To specify the e-mail sender, press [Sender Name].
8. To use Message Disposition Notification, press [Recept. Notice].
If you select [Recept. Notice], the selected e-mail sender will receive e-mail notification when the e-
mail recipient has opened the e-mail.
9. Press the [Start] key.
Registering an E-mail Destination 1.
Press the [User Tools/Counter] key.
2. Press [Address Book Management].
3. Check that [Program / Change] is selected.
4. Press [New Program].
5. Press [Change] under "Name".
The name entry display appears.
6. Enter the name, and then press [OK].
7. Press the key for the classification you want to use under "Select Title". The keys you can select are as follows:
• [Frequent]: Added to the page that is displayed first.
•

[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the
list of items in the selected title.
6. Scan
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							You can select [Frequent] and one more key for each title.
8. Press [E-mail].
9. Press [Change] under "E-mail Address". 10.
Enter the e-mail address. 11.
Press [OK].
12. Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only].
If [E-mail / Internet Fax Destination] is specified, registered e-mail addresses appear in both the
internet fax address display and E-mail address display on the fax function screen, and in the
address display on the scanner function screen.
If [Internet Fax Destination Only] is specified, registered e-mail addresses only appear in the
internet fax display on the fax function screen.
13. If you want to use Internet fax, specify whether or not to use "Send via SMTP Server".
14. Press [OK].
15. Press [Exit].
16. Press the [User Tools/Counter] key.
Deleting an E-mail Destination 1.
Press the [User Tools/Counter] key. Basic Procedure for Sending Scan Files by E-mail
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							2.
Press [Address Book Management].
3. Check that [Program / Change] is selected.
4. Select the name whose e-mail address you want to delete.
Press the name key, or enter the registered number using the number keys. You can search by the
registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
5. Press [E-mail].
6. Press [Change] under "E-mail Address".
7. Press [Delete All], and then press [OK].
8. Press [OK].
9. Press [Exit].
10. Press the [User Tools/Counter] key.
Entering an E-mail Address Manually 1.
Press [Manual Entry]. 2.
Enter the e-mail address.
3. Press [OK].
6. Scan
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							Basic Procedure for Storing Scan Files
• You can specify a password for each stored file. Files that are not password-protected can be
accessed by other users on the same local area network using DeskTopBinder. We recommend
that you protect stored files from unauthorized access by specifying passwords.
• Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using
the hard disk to store important files. The supplier shall not be responsible for any damage that may
result from the loss of files. For long-term storage of files, we recommend the use of DeskTopBinder.
For details, contact your local dealer, or see the documentation for DeskTopBinder.
1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on
the [Home] screen. 2.
Make sure that no previous settings remain.
If a previous setting remains, press the [Clear Modes] key.
3. Place originals.
4. Press [Store File]. 5.
Press [Store to HDD].
6. If necessary, specify file information, such as [User Name], [File Name], and [Password].
• User Name Basic Procedure for Storing Scan Files
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							Press [User Name], and then select a user name. To specify an unregistered user name, press
[Manual Entry], and then enter the name. After specifying a user name, press [OK].
• File Name
Press [File Name], enter a file name, and then press [OK].
•
Password
Press [Password], enter a password, and then press [OK]. Re-enter the password for
confirmation, and then press [OK].
7. Press [OK].
8. If necessary, press [Scan Settings] to specify scanner settings such as resolution and scan
size.
9. Press the [Start] key.
Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files.
1. Press [Select Stored File]. 2.
From the list of stored files, select the file you want to check.
You can select more than one file.
3. Press [Preview].
6. Scan
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							Specifying the File Type
This section explains the procedure for specifying the file type of a file you want to send.
File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail
or Scan to Folder, and saving files on a removable memory device.
You can select one of the following file types:
• Single Page: [TIFF / JPEG], [PDF], [High Compression PDF] ,[PDF/A]
If you select a single-page file type when scanning multiple originals, one file is created for each
single page and the number of files sent is the same as the number of pages scanned.
•
Multi-page: [TIFF], [PDF], [High Compression PDF] ,[PDF/A]
If you select a multi-page file type when scan multiple originals, scanned pages are combined and
sent as a single file.
Selectable file types differ depending on the scan settings and other conditions. For details about
file types, see "Notes About and Limitations of File Types", Scan .
1. Press [Send File Type / Name]. 2.
Select a file type. 3.
Press [OK]. Specifying the File Type
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							Specifying Scan Settings
1. Press [Scan Settings]. 2.
Specify resolution, scan size, and other settings, as required. 3.
Press [OK].
6. Scan
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