Oce ColorWave 300 User Manual

							View and check the settings
Purpose
View and check the settings and the values that are stored when you save the settings file.
When to do ■Before you save the setting and the values in the Océ Express WebTools.
■ To
 check which settings are 
no longer set to the factory default value.
Note:
Not all settings are stored in the settings file. The network settings and the passwords
for
 authorized users are excluded from the file for security reasons. License information
is not 
included in the file either. How to view and check the settings
1.Click 
the 'Configuration' tab or the 'Preferences' tab.
2. Click
 
'View set' in the  top-right hand corner  of the screen. A secondary window is
opened.
3. Scroll
 
through the list of settings. The first column displays the setting and the second
column
 displays the values. 
A "*"indicates that the value of the setting is different from
the
 original 
factory default value.
Note:
You can print the information with the standard print function of your browser. Chapter 4
 - Define your workflow with the Océ Express WebTools 91View and check the settings
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							Save the settings in a file
Purpose Save 
the settings and the values that you configured in the Océ Express WebTools in a
file.
When to do ■Duplicate the settings very 
easily to another printer of the same type.
Note:
Not all settings are stored in the settings file. The network settings are excluded from
the
 file because the network settings cannot be duplicated to another printer. The pass-
words for authorized users and the passwords for remote scan destinations are excluded
from 
the file for security reasons. License information is not included in the file either. How to save the settings in a file
1.Click

 
the 'Configuration' tab or the 'Preferences' tab.
2. Click
 
'Save set' in the  top-right hand corner  of the screen. A secondary window is
opened.
3. Navigate
 
to a location where you want to store the file.
4. Save
 
the settings.xml file. The file name is not fixed. You
can
 
change the name if required.
5. Click 
'Ok' to confirm or 'Cancel' to close the window without storing the settings file.
Chapter 4
 - Define your workflow with the Océ Express WebTools92Save the settings in a
 file
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							Load the settings from a file
Purpose Load the settings and the values 
for the Océ Express WebTools from a file.
When
 to do ■ Duplicate the settings to 
another printer of the same type.
Caution:
When you are logged in as a Key operator you can only load the Key operator settings.
When
 you are logged in as a System administrator you can only load the System admin-
istrator settings. To load all the settings that 
are stored in the file you must log in as a
Power user.
Note:
Not all settings are stored in the settings file. The network settings are excluded from
the
 file because the network settings cannot be duplicated to another printer. The pass-
words for authorized users and the passwords for remote scan destinations are excluded
from 
the file for security reasons. License information is not included in the file either. How to load the settings from a file
1.Click

 
the 'Configuration' tab or the 'Preferences' tab.
2. Click
 
'Open set' in the  top-right hand corner  of the screen. A secondary window is
opened.
3. Navigate
 
to the location of the settings file and select the file.
4. Click
 
'Ok' to load the settings file or 'Cancel' to close the window without loading the
settings
 file.
Result The 
values of the settings in the settings file overwrite the current values. The network
configuration settings of the system and the passwords are not restored to prevent connec-
tivity problems and to 
guarantee the integrity of the passwords. Chapter 4
 - Define your workflow with the Océ Express WebTools 93Load the settings from a
 file
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							Restore the factory defaults
When to do
■ When you want to restore the factory default settings and values of your Océ Express
WebTools.Caution:
When you are logged in as a Key operator you can only restore the Key operator settings.
When you 
are logged in as a System administrator you can only restore the System ad-
ministrator
 settings. To restore all the factory default settings you must log in as a Power
user. How to restore the factory defaults
1.Click 
the 'Configuration' tab or the 'Preferences' tab.
2. Click
 'Restore defaults' in the   top-right hand corner of the screen. A secondary window
is opened.
3. Click 'Ok' to restore the factory default settings or 'Cancel' to close the window without
restoring the factory defaults.
Chapter 4
 - Define your workflow with the Océ Express WebTools94Restore the factory defaults
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							The system monitor
Introduction
You can open the system monitor to get an overview of the current status of the printing
system. When you click on the 'System' tab in the lower left corner of the screen, the
system monitor 
pops-up.
The 
system state (for example: 'Printing:') is displayed in the upper right corner of the
system
 monitor 
section of the Océ Express WebTools.
Overview
 of the system states #
Description
Icon
State
General error message.'User intervention re-
quired'
Status

 message when printer does not print because
the system memory is full. 'System memory is full'
Energy saving state: State when not all functional-
ity 
is available due to printer sleeping.'Sleeping...'
State when not all functionality is available due to
printer warming up.'Warming up...'
State
 
when the system software is initializing.'Initializing...'
The system pauses the print queue but keeps access
to 
all other functionality.'Printer paused'
The
 
system is receiving or processing data.'Processing...'
State 
when there is no active job and no waiting
job.
When
 a job arrives, no user intervention is needed
to 
start printing. 'Ready 
to print'
State 
when a print job is active.'Printing:' 
The 
system is processing the job data.'Processing:' 
The
 
system is receiving the job data.'Receiving:' 
Chapter 4
 - Define your workflow with the Océ Express WebTools 95The system monitor
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							Overview of the scanner states
#
Description
Icon
State
General error message.'User intervention re-
quired'
'Scanner is busy'
'Scanner is ready'
Chapter 4 - Define your workflow with the Océ Express WebTools96The system monitor
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							Shut down or restart the system
To remotely shut down the printing system you 
can click 'Shut down' in the 'Support'
tab. You can 
also use this button to restart the system.
Chapter 4
 - Define your workflow with the Océ Express WebTools 97Shut down or restart
 the system
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							Security
Access and passwords
User roles and authorizations
Introduction The settings in the Océ Express WebTools can be configured and managed to enable the
optimal performance of the Océ 
ColorWave 300.
You
 can view all the settings in the Océ Express WebTools but when you want to edit a
setting, a message appears. This message indicates that the setting is password protected.
You must log in, before you have the rights and authorizations to change a setting. Logging
in 
requires a password.
Overview
 of user roles and authorizations
The table below displays the different user roles and the authorizations that belong to the
role. #
Description
User role
Besides the normal use 
of the system, the Key operator takes
care
 of the system's daily maintenance and is authorized to
change

 all default settings in 
the 'Preferences' tab of the Océ
Express
 WebTools.
'Key

 
operator'
The 
System administrator takes care of the integration of the
system
 into 
the IT-infrastructure of the customer.
The
 
System administrator is authorized to change all settings
in
 
the 'Configuration' tab of the Océ Express WebTools.
'System
 administra-
tor'
The Power user is authorized to access all functionalities of the
Océ 
Express WebTools.
'Power
 user'
Note:
You do not need a password for the normal use of the system. Chapter 4
 - Define your workflow with the Océ Express WebTools98User roles and authorizations
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							Log in as an authorized user
Purpose In order to have write access for certain groups of settings, you must log in as an authorized
user. There are 3 user roles, System administrator, Key operator and Power user who have
authorization

 to 
edit specific groups of settings. You do not need to log in before you
start
 a session. The system will only display a message when you need to log in to perform
an action.
Before

 you begin Navigate 
through the tabs and select the value of a setting you wish to change.
How to log in as an authorized user 1.After

 you 
click the value of the setting you want to edit, a log in window appears.
2. You
 can 
select a user role from the drop down list.
Note:
The user role with the required authorization is already selected. 3.
Enter the password.
Note:
If the password is entered incorrectly, a message appears. You can enter the password
again. 4.
Click 
'Ok' to confirm your entry.
Note:
Once you have logged in, the log in lasts for the duration of the browser session. If you
have not been active for more than 30 minutes, the session expires and you need to login
again.
Note:
For security reasons it may be useful to periodically change the password for the 3 access
modes
 (Key operator, System administrator, Power user) to the Océ Express WebTools. Chapter 4
 - Define your workflow with the Océ Express WebTools 99Log in as
 an authorized user
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							Log out after your session
Purpose When you 
have finished the modification of a setting, it is advised to log out again.
How to log out after you have finished your session 1.Click 
the log out hyperlink in the top right-hand corner
 of the screen.
or
2. Close the screen 
of your internet browser.
Chapter 4
 - Define your workflow with the Océ Express WebTools100Log out after
 your session
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