Lexmark W820n User Manual

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2
Sending a job to print
Aprinter driveris software that lets your computer communicate with your printer. When you choose
Print from a software application, a window representing the printer driver opens. Select the
appropriate settings for the specific job you are sending to print. Print settings selected from the driver
override the default settings selected from the printer operator panel.
You may need to click Properties or Setup from the initial Print box to see all of the available printer
settings you can change. If you are not familiar with a feature in the printer driver window, open the
online Help for more information.
To support all the printer features, use the Lexmark custom printer drivers. Updated drivers, as well as
a complete description of the driver packages and Lexmark driver support, are available from the
Lexmark Web site. You can also use the system drivers built into your operating system. Refer to the
Setup Guidefor more information about choosing and installing drivers.
To print a job from a typical Windows application:
1Open the file you want to print.
2From the File menu, select Print.
3Verify that the correct printer is selected in the dialog box. Modify the printer settings as
appropriate (such as the pages you want to print or the number of copies).
4Click Properties or Setup to adjust printer settings not available from the first screen, then click
OK.
5Click OK or Print to send the job to the selected printer.
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3
Canceling a print job
From the printer operator panel
If the job you want to cancel is printing, andBusyappears on the display:
1PressMenuto open the Job Menu.
Cancel Job appears on the second line of the display.
2PressSelect.
The messageCanceling Jobis displayed.
From a computer running Windows
Canceling a job from the taskbar
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1Double-click the printer icon.
A list of print jobs appears in the printer window.
2Selectthejobyouwanttocancel.
3Press the Delete key on the keyboard.
Canceling a job from the desktop
1Minimize all programs to reveal the desktop.
2Double-click the My Computer icon.
3Double-click the Printers icon.
A list of available printers appears.
4Double-click the printer you selected when you sent the job.
A list of print jobs appears in the printer window.
5Selectthejobyouwanttocancel.
6Press the Delete key on the keyboard.
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From a Macintosh computer
When you send a job to print, the printer icon for your selected printer appears on the desktop.
1Double-click the printer icon on your desktop.
A list of print jobs appears in the printer window.
2Press Control and click the print job you want to cancel.
3Select Stop Queue from the pop-up menu that appears.
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4
Conserving supplies
Several settings in your application software or on the display let you conserve toner and paper:
SupplySettingWhat the setting does
For more information,
see ...
Toner Toner Darkness in
the Quality MenuLets you adjust the level of toner
released on a sheet of print media. The
values range from 1 (lightest setting) to
10 (darkest setting).Toner Darkness
Print media Multipage Print in
the Finishing
MenuCauses the printer to print the two or
more page images on one side of a
sheet. Values for Multipage Print are 2
Up, 3 Up, 4 Up, 6 Up, 9 Up, 12 Up, and
16 Up. Combined with the duplex setting,
Multipage Print lets you print up to 32
pages on one sheet of paper (16 images
onthefrontand16ontheback).Multipage Print
Duplex in the
Finishing MenuDuplex printing is available when you
attach the optional duplex unit. It lets you
print on both sides of a sheet of paper.Duplex
Print media Use your software
application or
printer driver to
send a Verify Print
job.
Use Held Jobs in
the Job Menu to
access your Verify
Print job.Lets you examine the first copy of a
multiple-copy job to be sure it is
satisfactory before you print the other
copies. If the job is unsatisfactory, you
cancel the job.Ve r i f y P r in t
Canceling a print job
Held Jobs
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5
Using the Print and Hold function
When sending a job to the printer, you can specify in the driver that you want the printer to hold the job
in memory and not print it immediately. When you are ready to print the job, use the printer operator
panel menus to identify which
heldjob you want to print. (SeeUnderstanding the printer operator
panelfor information on using the operator panel.) You can use this function to delay printing a job,
verify one copy before printing additional copies, request extra copies of a job at a later time, or print a
confidential job when you can be at the printer to retrieve it.
For more information about each of the four types of held jobs, click a topic:
Repeat Print
Reserve Print
Ve r i f y P ri n t
Confidential jobs
Selecting a user name
All confidential and held Jobs have a user name associated with them. To access all Held Jobs or
Confidential Jobs, you must first select your user name from a list of user names for print jobs. When
the list is presented, press
Menuto scroll through the list. PressSelectonce you find your user name
for your job.
Printing and deleting held jobs
Once held jobs are stored in printer memory, you can use the operator panel to specify what you want
to do with one or more of the jobs. From the Job Menu, you can select either Confidential Job or Held
Jobs (Repeat Print, Reserve Print, and Verify Print jobs). Then, you select your user name from a list.
If you select Confidential Job, you must then enter the personal identification number (PIN) you
specified in the driver when you sent the job. (SeeConfidential jobsfor more information.)
From either the Confidential Job or the Held Jobs menu items, you have five choices:
Print All Jobs
Print A Job
Delete All Jobs
Delete A Job
Print Copies
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To access held jobs from the operator panel:
1PressMenuuntil you see Job Menu:
–If the printer displays theBusymessage, pressMenuto open the Job Menu.
–If the printer displays theReadymessage, pressMenuonce to find Confidential Job or
Held Jobs (depending on the type of job you sent) on the second line of the display. Press
Select.
Note:If you sent both types of jobs, press Menu to scroll forward to Held Jobs if you want
to access this type first. Then, press
Select.
A list of user names and associated print jobs is presented.
2PressMenuuntil you see your user name in the list, and then pressSelect.
Note:If you are looking for a confidential job, you are prompted to enter your PIN. See
Confidential jobsfor more information.
3PressMenuuntil you see the action you want to take (Print A Job, Delete A Job, and so on),
and then press
Select.
4PressMenuuntil you see your print job, and then pressSelect. An asterisk (*) appears next to
the job name indicating you have chosen to print or delete that job.
If you are prompted to enter the number of copies you want to print, press
Menuto increase or
decrease the number on the display. Press
Select.
5PressGoto print or delete the jobs you have selected.
The printer briefly shows messages indicating what Print and Hold functions it is performing,
and then returns to theReadymessage.
Recognizing when format errors occur
If the symbol appears on the operator panel display, it indicates that the printer had trouble
formatting one or more of the held jobs. These formatting problems are most commonly the result of
insufficient printer memory or invalid data that might cause the printer to flush the job.
When a symbol appears next to a held job, you can:
Print the job. However, only part of the job may print.
Delete the job. You may want to free up additional printer memory by scrolling through the list
of held jobs and deleting others you have sent to the printer.
Repeat Print
If you send a Repeat Print job, the printer prints all requested copies of the jobandstores the job in
memory so you can print additional copies later.
Note:Repeat Print jobs are automatically deleted from printer memory when the printer
requires extra memory to process additional jobs.
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Reserve Print
If you send a Reserve Print job, the printer stores the job in memory so you can print the job later. The
job is held in memory until you delete it from the Held Jobs menu. Unlike Repeat Print jobs, Reserve
Print jobs are not automatically deleted if the printer requires extra memory to process additional jobs.
SeePrinting and deleting held jobsfor more information on Reserve Print jobs.
Ve r i fy Pr i n t
If you send a Verify Print job, the printer prints one copy and holds the remaining copies in printer
memory. Use Verify Print to examine the first copy to see if it is satisfactory before printing the
remaining copies.
SeePrinting and deleting held jobsif you need help printing the additional copies stored in memory.
Note:Once all copies are printed, the Verify Print job is deleted from printer memory.
Confidential jobs
When you send a job to the printer, you can enter a personal identification number (PIN) from the
driver. The PIN must be four digits using the numbers 1–6. The job is held in printer memory until you
enter the same four-digit PIN from the operator panel and choose to print or delete the job. This
ensures that the job does not print until you are there to retrieve it, and no one else using the printer
can print the job.
Entering a personal identification number (PIN)
When you select Confidential Job from the Job Menu, the following prompt appears on the display
after you select your user name:
Enter PIN:
=____
Use the buttons on the operator panel to enter the four-digit PIN associated with your confidential job.
The numbers next to the button names identify which button to press for each digit (1–6). As you enter
the PIN, asterisks appear on the display to ensure confidentiality
1Menu2Select3Return4
Go5Stop6
Enter PIN
=****
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If you enter an invalid PIN, the messageNo Jobs Found. Retry?appears. PressGoto reenter the
PIN, or press
Stopto exit the Confidential Job menu.
Once you enter a valid PIN, you can choose to print or delete jobs matching the PIN you entered. (See
Printinganddeletingheldjobsfor more information.) After printing all requested copies of the job,
the printer deletes the confidential job from memory.
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Printing a confidential job
If you print a job that is personal or confidential, and you do not want anyone else to see it, the printer
can hold your job in memory until you arrive at the printer.
Note:This will only work with the Lexmark custom drivers that came on the drivers CD
which shipped with your printer.
To print a confidential job:
1In your word processor, spreadsheet, browser, or other application, select File, Print.
2ClickProperties.(IfthereisnoPropertiesbutton, clickSetup, and then clickProperties.)
3ClickHelpand refer to the topic confidential print or print and hold. Follow instructions for
printing a confidential job.
4Go to the printer when you are ready to retrieve your confidential print job, and follow these
steps:
aPressMenuuntil you see Confidential Job, and then pressSelect..
bPressMenuuntil you see your user name, and then pressSelect.
cUse the numbered buttons on the operator panel to enter your four-digit personal
identification number (PIN). As you enter your PIN, asterisks appear on the display.
Note:If you enter an invalid PIN, the messageNo Jobs Found, Retryappears. Press
Goto reenter the PIN, or pressStopto exit the Confidential Job menu item.
dPressSelectto print your confidential jobs.
eYour jobs print and are deleted from printer memory.
1Menu2Select3Return4
Go5Stop6
Enter PIN
=****
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Print media specifications
The following table details print media sizes and types supported by each input and output device. For
details about the types of print media your printer supports, refer to the
Card Stock & Label Guide
availableonLexmark’sWebsiteatwww.lexmark.com.Werecommendthatyoutryalimitedsampleof
any print media you are considering using with the printer before purchasing large quantities.
Supported print media sizes
Print media
sizes
DimensionsTray 1 (standard)Tray 2 (standard)Tray 3 (optional)Tray 4 (optional)Tray 5 (optional)Multipurpose feeder
(standard)
†
Envelope feeder
(optional)Duplex unit (optional)Standard bin (standard)10 bins in the mailbox
(optional)2binsinthefinisher
(optional)
Paper
A3 297 x 420 mm
(11.69 x 16.54 in.)


 
 




A4 210x297mm(8.27
x 11.7 in.)





 




A5 148x210mm(5.83
x8.27in.)
 



Folio 215.9 x 330 mm (8.5
x13in.)


 
 




JIS B4* 257 x 364 mm
(10.12 x 14.33 in.)


 
 




JIS B5* 182 x 257 mm (7.17
x 10.12 in.)





 




Executive* 184.2 x 266.7 mm
(7.25 x 10.5 in.)





 




*Executive and Legal are supported under factory default conditions. For JIS B4 or JIS B5, see Sensing special
print media sizes.
†The multipurpose feeder does not support auto size sensing. Print media sizes must be selected from the
printer operator panel.
‡The dimensions for Universal must be set in the printer driver.
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