Konica Minolta bizhub 362 User Manual

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Specifying the setting
The grayed out cells are the settings at the time of purchase.
Specifying settings for limiting user authentication to only Scan func-
tions (mode 479)
Specify whether or not user authentication is performed only when the [Fax/
Scan] or [Extra Scan] key is pressed.
Settings at time of purchase
Specifying the setting
The grayed out cells are the settings at the time of purchase.
BitDescriptionSettingDescription
7 Specify the deleting 
method for [Del.] in in-
put screens.0 Deletes the character 
at the cursor’s posi-
tion
1 Deletes the character 
to the left of the cursor
6, 5, 4, 3, 2, 1, 0 ----------------------
0000000*Do not change these 
bits when specifying 
settings for this func-
tion.
Bit 7 6 5 4 3 2 1 0
Setting 0 0 0 0 0 0 0 0 (HEX: 00)
BitDescriptionSettingDescription
7, 6, 5 ----------------------
000*Do not change these 
bits when specifying 
settings for this func-
tion.
4, 3, 2, 1, 0 Specifies whether or 
not to limit authenti-
cation on Fax and 
Scan functions.11001 Limited
00000 Not limited
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2
Reminder 
Do not specify settings for mode 479 other than those described in 
“Specifying the setting”.
!
Detail 
If user authentication is limited to Scan functions, touch [Account/User 
Auth.] in the Administrator Management 1 screen, and then select “Exter-
nal Server” as the user authentication method. For details on the user au-
thentication method, refer to “Specifying the account/authentication 
settings (User Authentication ON/OFF parameters)” on page 11-27.
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11.11 Specifying security settings (Security Setting param-
eters)
When the “Enhance Security” parameter of “Security Setting” is applied on 
this machine, various security functions are forcibly set in order to prevent 
unauthorized use of this machine and increase security when managing 
saved data. Restrictions are applied to user operations, and box operations 
and print jobs are limited.
There are various settings that must first be specified or are forcibly set in or-
der for “Enhance Security” to be set to “ON”. Before setting “Enhance Secu-
rity” to “ON”, check the settings for the security functions.
2
Reminder 
Before specifying encryption settings, disconnect network cables other 
than the telephone cable from the machine.
If there are settings that are incompatible with “Enhance Security”, “En-
hance Security” cannot be set to “ON”.
2
Note 
The settings that must be specified or are forcibly set cannot be changed 
after “Enhance Security” is set to “ON”.
Before specifying the “Enhance Security” parameter
The following settings must first be specified in order to set “Enhance Secu-
rity” to “ON”. 
Administrator Management screenSettings
Admin. Set—Administrator Code Input Specify a password that meets the password rules. 
If the specified password does not meet the pass-
word rules, “Enhance Security” can be set to “ON”; 
however, the password will be invalid when it is en-
tered in the Administrator Management screen.
HDD Management—HDD Lock Setting If the optional hard disk drive is installed, a 20-digit 
hard disk locking password will be specified.
Encryption Setting If security kit SC-504 is installed, encryption is spec-
ified. Either a locking password or encryption must 
be specified.
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2
Note 
“HDD Management” appears in the Administrator Management screen 
only when the optional hard disk drive is installed.
Certain conditions must be met, for example, an SSL certificate must be 
registered, service codes must be changed and CS remote care must be 
canceled, in order for the enhanced security features to be applied. For 
details on registering an SSL certificate, refer to the User’s Guide [Net-
work Scanner Operations]. For details on changing service codes and 
canceling CS remote care, contact your technical representative.
!
Detail 
For details on the password rules, refer to “Password rules” on 
page 11-70.
To cancel encryption settings, set “Enhance Security” to “OFF”, erase all 
data from the memory, and then turn the machine off, then on again with 
the main power switch to initialize it. For details on managing the hard 
disk, refer to the User’s Guide [Box Operations].
Parameters that are changed when “Enhance Security” is set
When “Enhance Security” is set to “ON”, settings for the following parame-
ters are forcibly changed in order to enhance security. The changed param-
eters do not return to their original settings, even after “Enhance Security” is 
canceled. Before setting “Enhance Security” to “ON”, carefully check the pa-
rameters that are to be changed.
Changed parametersDetails of change
Password rules Password rules are applied.
Access  locks This parameter is enabled. If the password for an operation re-
quiring a password is incorrectly entered three consecutive 
times, the password can no longer be entered.
Software SW The software switch settings cannot be changed.
Button display in the User Au-
thentication screen[User List] does not appear.
Allow Print without Authentica-
tionThis parameter cannot be used.
Auto Reset This parameter cannot be set to “OFF”.
If this parameter is set to “OFF” before “Enhance Security” is 
set to “ON”, this parameter will change to “1 min.”
Restrict One Touch Editing “Restrict One Touch Editing” is set to “ON”.
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!
Detail 
For details on the password rules, refer to “Password rules” on 
page 11-70.
For details on the access locks, refer to “Canceling an access lock (“Un-
lock” parameter)” on page 11-66.
For details on the changed network settings, refer to the User’s Guide 
[Network Scanner Operations].
For details on the changed box settings, refer to the User’s Guide [Box 
Operations].
For details on the changed fax settings, refer to the User’s Guide [Fac-
simile Operations].
2
Note 
The following software cannot be used when the enhanced security fea-
tures are applied.
HDD Backup Utility
HDD Twain
PageScope Box Operator
PageScope Data Administrator
Specifying the “Enhance Security” parameter
Settings can be specified to enhance security for using the machine.
0In order to set “Enhance Security” to “ON”, various conditions concern-
ing the settings must be met. For details, refer to “Before specifying the 
“Enhance Security” parameter” on page 11-62.
1Display the Admin. 2 screen, and then touch [Security Setting].
– For details on displaying the Admin. 2 screen, refer to “Displaying 
the Administrator Management screen” on page 11-21.
The Security Setting screen appears.
Temporary overwrite data “Temporary overwrite data” is set to “ON”.
Cancel HDD Locking Password The hard  disk locking password setting can no longer be 
changed.
Changed parametersDetails of change
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2Touch [Enhance Securi-
ty].
The Enhance Security 
screen appears.
3Touch [ON], and then 
touch [Enter].
– If the conditions for 
setting “Enhance Se-
curity” to “ON” have 
not been met, a mes-
sage appears, indi-
cating why the 
“Enhance Security” 
parameter cannot be 
used. In that case, 
follow the instruc-
tions provided in the message so that the “Enhance Security” pa-
rameter can be used.
The message “To enable the Encryption setting turn off the power 
switch and after a while turn it on. Please format HDD after turning on 
the power switch.” appears.
4Turn the machine off with the main power switch, and then wait about 
10 seconds before turning it on again.
– The “Enhance Security” parameter should be turned off by the ad-
ministrator. Select “OFF” in the Enhance Security screen, touch 
[Enter], and then perform the operation described in step 4.
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!
Detail 
When “Enhance Security” is set to “ON”, a password that does not meet 
the password rules cannot be used. For details, refer to “Password rules” 
on page 11-70.
When “Enhance Security” is set to “ON”, the software switch settings 
cannot be changed. In addition, the parameters that are changed when 
“Enhance Security” is set to “ON” do not return to their original settings, 
even after “Enhance Security” is set to “OFF”.
Canceling an access lock (“Unlock” parameter)
Operations that the access lock is applied to are locked so that the password 
cannot be entered after it has been incorrectly entered three consecutive 
times. Restart the machine or, if the penalty is canceled, the password is no 
longer authenticated.
By canceling the penalty, certain operations are set so that the access lock 
does not apply to them and they can be unlocked.
The access lock applies to the following passwords. However, the adminis-
trator password cannot be set so that the access lock does not apply to it.
passwords for confidential documents, box passwords, user authentication 
passwords, print management passwords, bulletin board F-code pass-
words, confidential box F-code passwords, and the administrator password
!
Detail 
As a default, the access lock is disabled.
The software switch settings can be used to enable the access lock. For 
details on the software switch settings, refer to “Specifying software 
switch settings (machine functions)” on page 11-50.
Even if the access lock was disabled with the software switch settings, it 
is enabled when “Enhance Security” is set to “ON”.
To cancel an access lock
1Display the Admin. 2 screen, and then touch [Security Setting].
– For details on displaying the Admin. 2 screen, refer to “Displaying 
the Administrator Management screen” on page 11-21.
The Security Setting screen appears.
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2Touch [Unlock].
The Unlock screen ap-
pears.
3Select the button for the 
operation to be set so 
that the access lock is 
no longer applied, and 
then touch [Enter].
– If no options corre-
sponding to the but-
tons are installed, no 
buttons appear. If 
users are not regis-
tered, [User Authen-
tication] does not 
appear.
The Security Setting screen appears again.
2
Note 
If the password is not authenticated, even after the operation has been 
set so that the access lock is no longer applied, restart the machine.
The access lock can be canceled by turning the machine off, then on 
again with the main power switch.
When turning the machine off, then on again with the main power switch, 
wait about 10 seconds to turn the machine on after turning it off. The ma-
chine may not operate correctly if it is turned on immediately after being 
turned off.
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11.12 Managing the memory (Memory Management param-
eters)
Data stored on the internal memory can be erased, and all programmed and 
specified settings can be set to their defaults.
2
Reminder 
Before managing the memory, disconnect network cables other than the 
telephone cable from the machine.
If the “Overwrite All Data” parameter on the Memory Management screen 
is selected, all programmed and specified settings are reset to their de-
faults. Therefore, the machine may not operate correctly after all data is 
overwritten. Overwrite all data when disposing of the machine. Do not 
perform this operation in any other circumstances.
Wait at least two minutes after turning on the machine before deleting all 
of the data.
Do not touch the machine while deleting all of the data in order to prevent 
errors from occurring.
2
Note 
The data on the memory cannot be erased while a job is being performed.
To erase all data from the internal memory
1Display the Admin. 2 screen, and then touch [Memory Management].
– For details on displaying the Admin. 2 screen, refer to “Displaying 
the Administrator Management screen” on page 11-21.
– If the optional hard disk drive is installed, [HDD Management] ap-
pears instead of [Memory Management]. For details on the “HDD 
Management” parameter, refer to the User’s Guide [Box Opera-
tions].
The Memory Management screen appears.
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2Touch [Overwrite All Da-
ta].
The Overwrite All Data 
screen appears.
3Touch [Yes], and then 
touch [Enter].
Wait until the message 
“All data has been over-
written.” appears.
2
Note 
If a job is being performed, the message “Cannot start because there is 
an unfinished job.” appears. Touch [Enter] to return to the previous 
screen, make sure that the job is completed, and then select the “Over-
write All Data” parameter again.
If the message “Failed to overwrite All Data. …” appears, turn the ma-
chine off with the main power switch, wait about 10 seconds before turn-
ing it on again, and then select the “Overwrite All Data” parameter again.
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