HP Officejet Pro 8500 User Manual

							answers the call, you can send the fax directly to the fax machine when you hear the
fax tones from the receiving fax machine.
To send a fax manually from a phone
1.Load your originals. For additional information, see 
Load the originals .
2. Dial the number by using the keypad on the phone that is connected to the device.
NOTE: Do not use the keypad on the device control panel when manually
sending a fax. You must use the keypad  on your phone to dial the recipients
number.
3. If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
4. When you are ready to send the fax, press  START FAX Black or START FAX
Color .
NOTE: If prompted, select  Send Fax, and then press  START FAX Black  or
START FAX Color  again.
If you were speaking with the recipient  before sending the fax, inform the recipient
that they should press  Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on
the line until the fax transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number  from the device control panel as you would
dial a regular telephone. When you send a fax using monitor dialing, you can hear the
dial tones, telephone prompts, or other sounds through the speakers on the device.
This enables you to respond to prompts while dialing, as well as control the pace of
your dialing.
TIP: If you do not enter your calling card  PIN fast enough, the device might start
sending fax tones too soon and cause your PIN not to be recognized by the calling
card service. If this is the case, you can create a speed dial entry to store the PIN
for your calling card.
NOTE: Make sure the volume is turned on, or you will not hear a dial tone.
To send a fax using monitor  dialing from the device control panel
1. Load your originals. For additional information, see 
Load the originals .
2. Press  START FAX Black  or START FAX Color .
If the device detects an original loaded in the automatic document feeder, you will
hear a dial tone.
Send a fax 77
 
						

							3.When you hear the dial tone, enter the number by using the keypad on the device
control panel.
4. Follow any prompts that might occur.
TIP: If you are using a calling card to  send a fax and you have your calling
card PIN stored as a speed dial,  when prompted to enter your PIN, press
Speed Dial  to select the speed dial entry where you have your PIN stored.
Your fax is sent when the receiving fax machine answers.
Send a fax using the broadcast fax option (color display models only)
You can send a fax to multiple recipients without first setting up a group speed dial.
NOTE:The list of recipients you specify for this fax is not saved and only works
for sending faxes in black. If you intend to send other faxes to the same recipient
list, you should create a group speed dial list.
To broadcast a fax to multiple recipients from the control panel
1. Press  FAX and select  Broadcast Fax .
2. Enter a fax number by using the keypad, or use the arrow keys to access speed
dials.
NOTE: You can add up to 20 individual fax numbers.
3.Press  START FAX Black .
4. When prompted, load your originals print side up and top first in the center of the
document feeder tray. For additional information, see 
Load media .
5. Press  START FAX Black  again.
Send a fax from memory
You can scan a black-and-w hite fax into memory and then send the fax from memory.
This feature is useful if the fax number you are trying to reach is busy or temporarily
unavailable. The device scans the originals into memory and sends them once it is
able to connect to the receiving fax machine. After the device scans the pages into
memory, you can immediately remove the originals from the document feeder tray.
NOTE: You can only send a black-and-white fax from memory.
To send a fax from memory
1.Load your originals. For additional information, see 
Load the originals .
2. Press  FAX and then select  Scan and Fax.
The  Enter Number  prompt appears.
3. Enter the fax number by using the keypad, press  Speed Dial to select a speed
dial, or press  Redial/Pause  to redial the last number dialed.
4. Press  START FAX Black .
The device scans the originals into memory and sends the fax when the receiving
fax machine is available.
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							Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This
enables you to send a black-and-white fax late in the evening, when phone lines are
not as busy or phone rates are lower, for example. The device automatically sends
your fax at the specified time.
You can schedule only one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE: You can send only black and white faxes because of memory limitations.
To schedule a fax from the device control panel
1.Load your originals. For additional information, see 
Load the originals .
2. Press  FAX, and then select  Options.
3. Select  Send Fax Later .
4. Enter the send time by using the numeric keypad, and then press  OK. If prompted,
press  1 for  AM, or  2 for  PM.
5. Enter the fax number by using the keypad, press  Speed Dial to select a speed
dial, or press  Redial/Pause  to redial the last number dialed.
6. Press  START FAX Black .
The device scans all pages and the scheduled time appears on the display. The
fax is sent at the scheduled time.
To cancel a scheduled fax
1. Press  FAX and then select  Options.
2. Select  Send Fax Later .
If a fax already scheduled, the  Cancel prompt appears on the display.
3. Press  1 to select  Yes.
NOTE: You can also cancel the scheduled fax by pressing  Cancel on the
device control panel when the scheduled time is visible on the display.
Send a fax to multiple recipients
This section contains the following topics:
•
Send a fax to multiple recipients from the device control panel
Send a fax 79
 
						

							Send a fax to multiple recipients from the device control panel
You can send a fax to multiple recipients at once by grouping individual speed dial
entries into group speed dial entries.
Send a fax to multiple recipients using group speed dial
1.Load your originals. For additional information, see 
Load the originals .
2. Press  Speed Dial repeatedly, until the appropriate group speed dial entry appears.
TIP:You can also scroll through the speed dial entries by touching the
arrows, or you can select a speed dial entry by entering its speed dial code,
using the keypad on the device control panel.
3. Press  START FAX Black .
If the device detects an original loaded in the automatic document feeder, it sends
the document to each number in the group speed dial entry.
NOTE: You can use group speed dial entries to send faxes only in black and
white, because of memory limitations. The device scans the fax into memory,
and then dials the first number. When a connection is made, it sends the fax
and dials the next number. If a number is busy or not answering, the device
follows the settings for Busy Redial  and No Answer Redial . If a connection
cannot be made, the next number is dialed and an error report is generated.
Send a color original fax
You can fax a color original or photo from the device. If it determines that the
recipients fax machine supports only black-and-wh ite faxes, the fax is sent in black
and white.
HP recommends that you use only color originals for color faxing.
To send a color original fax from the device control panel
1. Load your originals. For additional information, see 
Load the originals .
2. Press  FAX.
The  Enter Number  prompt appears.
3. Enter the fax number by using the keypad, press  Speed Dial to select a speed
dial, or press  Redial/Pause  to redial the last number dialed.
4. Press  START FAX Color .
If the device detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
NOTE: If the recipients fax machine supports only black-and-white faxes, the
HP all-in-one automatically sends the fax in black and white. A message
appears after the fax has been sent indicating that the fax was sent in black
and white. Press  OK to clear the message.
Change the fax resolution and Lighter / Darker settings
You can change the  Resolution and Lighter / Darker  settings for documents that you
are faxing.
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							NOTE:These settings do not affect copy settings. Copy resolution and lightness/
darkness are set independently from fax resolution and lightness/darkness. Also,
the settings that you change from the device  control panel do not affect faxes you
send from your computer.
This section contains the following topics:
•
Change the fax resolution
•
Change the Lighter / Darker setting
•
Set new default settings
Change the fax resolution
The  Resolution  setting affects the transmission speed and quality of faxed black-and-
white documents. If the receiving fax machine does not support the resolution you
have chosen, the HP all-in-one sends faxes at the highest resolution supported by the
receiving fax machine.
NOTE: You can change the resolution only for  faxes that you are sending in black
and white. The device sends all color faxes using  Fine resolution.
The following resolution settings are available for sending faxes:  Fine, Very Fine ,
Photo , and Standard .
• Fine : provides high-quality text suitable for faxing most documents. This is the
default setting. When sending faxes in color, the device always uses the  Fine
setting.
• Very Fine : provides the best quality fax when you are faxing documents with very
fine detail. If you choose Very Fine, be aware that the faxing process takes longer
to complete. You can send only black-and-white faxes using this resolution. If you
send a color fax, it will be sent using  Fine resolution instead.
• Photo : provides the best quality fax when sending photographs in black and white.
If you choose  Photo, be aware that the faxing process takes longer to complete.
When faxing photographs in black and white, HP recommends that you choose
Photo .
• Standard : provides the fastest possible fax transmission with the lowest quality.
When you exit the Fax menu, this option returns to the default setting unless you set
your changes as the default.
To change the resolution from the device control panel
1. Load your originals. For additional information, see 
Load the originals .
2. Press  FAX.
The  Enter Number  prompt appears.
3. Enter the fax number by using the keypad, press  Speed Dial to select a speed
dial, or press  Redial/Pause  to redial the last number dialed.
4. Press  Options , select Resolution , and then select a resolution setting.
5. Press  START FAX Black .
If the device detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
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							Change the Lighter / Darker setting
You can change the contrast of a fax to be darker or lighter than the original. This
feature is useful if you are faxing  a document that is faded, washed out, or
handwritten. You can darken the original by adjusting the contrast.
NOTE: The Lighter / Darker  setting applies to black-and-white faxes only.
When you exit the Fax menu, this option returns to the default setting unless you set
your changes as the default.
To change the Lighter / Darker setting from the device control panel
1.Load your originals. For additional information, see 
Load the originals .
2. Press  FAX.
The  Enter Number  prompt appears.
3. Enter the fax number by using the keypad, press  Speed Dial to select a speed
dial, or press  Redial/Pause  to redial the last number dialed.
4. Press  Options  and then select  Lighter / Darker .
5. Press the right arrow, 
, to lighten the fax or press the left arrow, , to darken it.
The indicator moves to the left or right as you touch an arrow button.
6. Press  START FAX Black .
If the device detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
Set new default settings
You can change the default value for the  Resolution and Lighter / Darker  settings
through the device control panel.
To set new default settings from the device control panel
1. Make changes to the  Resolution and Lighter / Darker  settings.
2. Press  Options  and then select  Set New Defaults .
3. Press the right arrow, 
, until  Yes appears, and then press  OK.
Send a fax in Error Correction Mode
Error Correction Mode  (ECM) prevents loss of data caused by poor phone lines by
detecting errors that occur during transmission and automatically requesting
retransmission of the erroneous portion. Phone charges are unaffected, or might even
be reduced, on good phone lines. On poor phone lines, ECM increases sending time
and phone charges, but sends the data much more reliably. The default setting is  On.
Turn ECM off only if it increases phone charges substantially, and you can accept
poorer quality in exchange for reduced charges.
Note  If the ECM Setting is OFF,
• The quality and transmission speed of faxes you send and receive are affected.
• The  Fax Speed  is automatically set to  Medium.
• You will no longer be able to send or receive faxes in color.
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							To change the ECM setting from the device control panel
1.Press  Setup.
2. Select  Advanced Fax Setup  and then select Error Correction Mode .
3. Press the right arrow, 
, to select  On or Off.
4. Press  OK.
Receive a fax
You can receive faxes automatically or manually. If you turn off the  Auto Answer
option, you must receive faxes manually. If you turn on the  Auto Answer option (the
default setting), the device automatically answers incoming calls and receives faxes
after the number of rings that are specified by the  Rings to Answer setting. (The
default  Rings to Answer  setting is five rings.)
If you receive a legal-size fax and the device is not currently set to use legal-size
paper, the device reduces the fax so that it fits on the paper that is loaded. If you have
disabled the  Automatic Reduction  feature, the device prints the fax on two pages.
NOTE:If you are copying a document when a fax arrives, the fax is stored in the
device memory until the copying finishes. This can reduce the number of fax pages
stored in memory.
This section contains the following topics:
•
Receive a fax manually
•
Set up backup fax reception
•
Reprint received faxes from memory
•
Poll to receive a fax
•
Forward faxes to another number
•
Set the paper size for received faxes
•
Set automatic reduction for incoming faxes
•
Block junk fax numbers
•
Receive faxes to your computer (Fax to PC and Fax to Mac)
Receive a fax manually
When you are on the phone, the person  you are speaking with can send you a fax
while you are still connected. This is referred to as manual faxing. Use the instructions
in this section to receive a manual fax.
NOTE: You can pick up the handset to talk or listen for fax tones.
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							You can receive faxes manually from a phone that is directly connected to the device
(on the 2-EXT port) or that is on the same phone line, but not directly connected to the
device.
To receive a fax manually
1.Make sure the device is turned on and you have paper loaded in the input tray.
2. Remove any originals from the document feeder tray.
NOTE: The automatic document feeder must be empty to receive a fax. If
there are documents in the document feeder,  then receiving the fax will be
unsuccessful.
3. Do one of the following:
• Turn off  Auto Answer .
• Set  Rings to Answer  to a high number.
4. If you are currently on the phone with  the sender, instruct the sender to press  Start
on their fax machine.
5. When you hear fax tones from a sending fax machine, do the following:
a. Press  START FAX Black  or START FAX Color  on the device control panel.
b . When prompted, select  Fax Receive.
NOTE:Depending on your country/region, the device might receive the fax
automatically when you hear fax tones from the sending fax machine.
6. After the device begins to receive the fax, you  can hang up the phone or remain on
the line. The phone line is silent during fax transmission.
Set up backup fax reception
Depending on your preference and security requirements,  you can set up the device to
store all the faxes it receives, only the faxes it receives while the device is in an error
condition, or none of the faxes it receives.
The following  Backup Fax Reception  modes are available:
OnThe default setting. When  Backup Fax Reception is On, the device
stores all received faxes in memory. This enables you to reprint up to
eight of the most recently printed faxes  if they are still saved in memory.
NOTE: When device memory is low, it overwrites the oldest, printed
faxes as it receives new faxes. If the memory becomes full of unprinted
faxes, the device stops answering incoming fax calls.
NOTE: If you receive a fax that is too large, such as a very detailed
color photo, it might not be stored in memory due to memory limitations.
On Error OnlyCauses the device to store faxes in memory only if an error condition
exists that prevents the device from printing the faxes (for example, if the
device runs out of paper). The device continues to store incoming faxes
as long as there is memory available. (If the memory becomes full, the
device stops answering incoming fax calls.) When the error condition is
resolved, the faxes stored in memory print automatically, and then they
are deleted from memory.
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							OffFaxes are never stored in memory. For example, you might want to turn
off Backup Fax Reception  for security purposes. If an error condition
occurs that prevents the device from printing (for example, the device
runs out of paper), the device stops answering incoming fax calls.
NOTE: If Backup Fax Reception  is enabled and you turn off the device, all faxes
stored in memory are saved. For a list of the faxes you have received, print the
Fax Log .
To set backup fax reception from the device control panel
1.Press  Setup.
2. Select  Advance Fax Setup , and then select Backup Fax Reception .
3. Press the right arrow button to select  On, On Error Only, or Off.
4. Press  OK.
Reprint received faxes from memory
If you set the  Backup Fax Reception  mode to On, the received faxes are stored in
memory, whether the device has an error condition or not.
NOTE: After the memory becomes full, the oldest, printed faxes are overwritten
as new faxes are received. If all the stored faxes are unprinted, the device does
not receive any fax calls until you print or delete the faxes from memory. You might
also want to delete the faxes in memory for security or privacy purposes.
Depending on the sizes of the faxes in memory, you can reprint up to eight of the most
recently printed faxes, if they are still in  memory. For example, you might need to
reprint your faxes if you lost  the copy of your last printout.
To reprint faxes in memory from the control panel
1. Make sure you have paper loaded in the input tray.
2. Press  Setup.
3. Select  Tools, and then select  Reprint Faxes in Memory .
The faxes are printed in the reverse order  from which they were received, with the
most recently received fax printed first, and so on.
4. If you want to stop reprinting the faxes in memory, press  Cancel.
To delete all the faxes in memory from the control panel
▲ Depending on the model you have, do one of the following:
•
Two–line display : Press 
 (Setup ), select  Clear Fax Log .
All faxes stored in memory are deleted from memory.
• Color display : Touch Setup, select  Tools, and then select  Clear Fax Log.
To clear fax logs via the embedded Web server
▲ Select the  Settings tab, select  Fax Options  from the left pane, and then click the
Clear  button under the  Clear Fax Logs heading.
(continued)
Receive a fax85
 
						

							Poll to receive a fax
Polling allows the HP all-in-one to ask another fax machine to send a fax that it has in
its queue. When you use the Poll to Receive feature, the HP all-in-one calls the
designated fax machine and requests the fax from it. The designated fax machine
must be set for polling and have a fax ready to send.
NOTE: The HP all-in-one does not support polling pass codes. Polling pass
codes are a security feature that require the receiving fax machine to provide a
pass code to the device it is polling in  order to receive the fax. Make sure the
device you are polling does not have a pass code set up (or has not changed the
default pass code) or the HP all-in-one will not be able to receive the fax.
To set up poll to receive a fax from the device control panel
1. Press  FAX and then select  Poll to Receive.
2. Enter the fax number of the other fax machine.
3. Press  START FAX Black  or START FAX Color .
NOTE:If you press START FAX Color  but the sender sent the fax in black
and white, the device prints the fax in black and white.
Forward faxes to another number
You can set up the device to forward your faxes to another fax number. A received
color fax is forwarded in black and white.
HP recommends that you verify the number you are forwarding to is a working fax line.
Send a test fax to make sure the fax machine is able to receive your forwarded faxes.
To forward faxes from the device control panel
1. Press  Setup.
2. Select  Advance Fax Setup , and then select Fax Forwarding Black Only.
3. Press the right arrow button until  On-Forward or On-Print & Forward  appears,
and then press  OK.
• Choose  On-Forward  if you want to forward the fax to another number without
printing a backup copy on the device.
NOTE: If the device is not able to forward the fax to the designated fax
machine (for example, if it is not turned on), the device prints the fax. If you
set up the device to print error reports for received faxes, it will also print an
error report.
• Choose  On-Print & Forward  to print a backup copy of your received fax while
forwarding the fax to another number.
4. At the prompt, enter the number of the fax machine that will receive the forwarded
faxes.
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86
Fax