HP Officejet Pro 8500 User Manual

							LabelName and Description
10Attention light: When blinking, the attention light indicates an error has occurred that
requires your attention.
11Speed Dial: Selects a speed-dial number.
12START FAX Color : Starts a color fax job.
13START FAX Black : Starts a black-and-white fax job.
14Redial/Pause: Redials the most recently dialed number, or inserts a 3-second pause in a fax
number.
15E-mail : Allows you to scan and e-mail a document. Requires an internet connection.
Control-panel buttons and lights (Two-line display)
The following diagram and related table provide a quick reference to the device control
panel features.
LabelName and Description
1Keypad: Enters fax numbers, values, or text.
2Display: View menus and messages.
3Presents menus and messages: The button name and functionality depends on the country/
region in which the device is sold.
Resolution : Adjusts the resolution for the fax you are sending.
Junk Fax Blocker : Presents the Junk Fax Blocker Set Up menu for managing unwanted fax
calls. You are required to subscribe to a caller ID service to use this feature.
4FAX : Presents the Fax menu for selecting options.
5Quality : Selects Best, Normal, or Fast quality for copying.
6Reduce/Enlarge : Changes the size of a copy for printing.
7COPY: Presents the Copy menu for selecting options.
(continued)
Understand the device parts 17
 
						

							LabelName and Description
8SCAN: Presents the Scan menu for selecting a scan destination.
9To Memory Device : Scans and saves a document to a folder and shares documents with
other people on your network.
10PHOTO : Presents the Photo menu for selecting options.
11Start Photo : Selects the photo function.
12START SCAN : Starts a scan job and sends it to  the destination you selected using the Scan
button.
13Power : Turns the device on or off. The Power button  is lit when the device is on. The light
blinks while performing a job.
When the device is turned off, a minimal amount of power is still supplied. To completely
disconnect the power supply, turn the device off, and then unplug the power cord.
14START COPY Color : Starts a color copy job.
15START COPY Black : Starts a black-and-white copy job.
16Auto Answer: When this button is lit, the device automatically answers incoming phone
calls. When off, the device does not answer any incoming fax calls.
17START FAX Color: Starts a color fax.
18START FAX Black : Starts a black-and-white fax.
19Redial/Pause: Redials the most recently dialed number, or inserts a 3-second pause in a fax
number.
20Cancel : Stops a job, exits a menu, or exits settings.
21Right arrow: Increases values on the display.
22OK: Selects a menu or a setting on the display.
23Left arrow: Decreases values on the display.
24Back : Moves you one level up in the menu.
25Setup : Presents the Setup Menu for generating reports and other maintenance settings, and
accessing the Help menu. The topic that you select from the Help menu opens a help
window on your computer screen.
26One-touch speed-dial buttons: Accesses the first five speed-dial numbers.
Chapter 1
(continued)
18 Get started
 
						

							Color display
NOTE:This type of display is only available on some models.
The following icons appear at the bottom of the color display to provide important
information. Some of the icons appear only if your device has network capability. For
more information about networking, see 
Configure network options.
IconPurpose
Shows the amount of ink in the ink cartridge. The color of the icon
corresponds to the color of the ink cartridge, and the fill level of the icon
corresponds to the fill level of the ink cartridge.
NOTE: Ink level warnings and indicators provide estimates for planning
purposes only. When you receive a low-ink warning message, consider
having a replacement cartridge available to avoid possible printing delays.
You do not need to replace cartridges until prompted to do so.
Shows that an unknown ink cartridge is inserted. This icon might appear if an
ink cartridge contains non-HP ink.
Shows that a wired network connection exists.
Shows that a wireless network connection exists. The signal strength is
indicated by the number of curved lines. This is for infrastructure mode. (This
feature is supported on some models.) For more information, see 
Set up thedevice for wireless communication (some models only) .
Shows that an ad hoc, or computer-to-computer, wireless network connection
exists. (This feature is supported on some models.) For more information, see
Set up the device for wireless communication (some models only).
Shows that a Bluetooth adapter is installed, and a connection exists. A
separate Bluetooth adapter is required. For more information, see HPsupplies and accessories .
Understand the device parts 19
 
						

							IconPurpose
For more information on setting up Bluetooth, see Guidelines for ensuringwireless network security.
COPY: Presents the Copy menu for selecting options.
FAX: Presents the Fax menu for selecting options.
SCAN : Presents the Scan menu for selecting a scan destination.
PHOTO : Presents the Photo menu for selecting options.
Setup: Presents the Setup Menu for generating reports, changing fax and
other maintenance settings, and accessing the Help menu. The topic that you
select from the Help menu opens a help window on your computer screen.
Two-line display
NOTE: This type of display is available on some models.
The two-line display shows status and error messages, menu options, and advisory
messages. If you insert a memory card or connect a camera, the display goes into
photo state and shows the top of the Photo menu.
Chapter 1
(continued)
20 Get started
 
						

							Connection information
DescriptionRecommended
number of connected
computers for best
performanceSupported software
featuresSetup instructions
USB connectionOne computer
connected with a USB
cable to the rear USB
2.0 high-speed port on
the device.All features are
supported.Follow the setup poster
guide for detailed
instructions.
Ethernet (wired)
connectionUp to five computers
connected to the device
using a hub or router.All features are
supported, including
Webscan.Follow the instructions
in the setup poster, and
then see 
Configurenetwork options in this
guide for further
instructions.
Printer sharingUp to five computers.
The host computer must
be turned on at all
times, or the other
computers cannot print
to the device.All features resident on
the host computer are
supported. Only print is
supported from the
other computers.Follow the instructions
in Share the device on alocally shared network .
802.11 wireless (some
models only)Up to five computers
connected to the device
using a hub or router.
NOTE: Recommended
number of connected
computers for best
performance should
specify the number of
computers in ad-hoc
mode and number of
computers in
infrastructure mode for
best performances in
those modes.All features are
supported, including
Webscan.Follow the instructions
in Set up the device forwireless communication(some models only) .
Turn off the device
Turn off the HP product by pressing the  Power button located on the product. Wait
until the Power light turns off before unplugging the power cord or turning off at the
source. If you improperly turn off the HP product, the print carriage might not return to
the correct position, causing problems with the printhead and print quality issues.
Eco-Tips
HP is committed to helping customers reduce their environmental footprint. HP has
provided the Eco-Tips below to help you focus on ways to assess and reduce the
impact of your printing choices. In addition to specific features in this product, please
Eco-Tips 21
 
						

							visit the HP Eco Solutions Web site for more information on HPs environmental
initiatives. 
www.hp.com/hpinfo/globalcitizenship/environment/
• Duplex printing : Use Paper-saving Printing  to print two-sided documents with
multiple pages on same sheet to reduce paper usage. For more information, see
Print on both sides (duplexing) .
• Smart Web printing : The HP Smart Web Printing interface includes a  Clip Book
and  Edit Clips  window where you can store, organize, or print clips you have
gathered from the Web. For more information, see 
Print a Web page .
• Energy Savings Information : To determine the ENERGY STAR® qualification
status for this product, see 
Power consumption .
• Recycled Materials : For more information regarding recycling of HP products,
please visit:
www.hp.com/hpinfo/globalcitizenship/environment/recycle/
Chapter 1
22 Get started
 
						

							2Install the accessories
This section contains the following topics:
•
Install the duplexer
•
Install Tray 2
•
Turn on accessories in the print driver
Install the duplexer
You can print on both sides of a sheet of paper automatically. For information on using
the duplexer, see 
Print on both sides (duplexing) .
To install the duplexer
▲ Slide the duplexer into the device until the  unit locks into place. Do not press the
buttons on either side of the duplexer when installing the unit; use them only for
removing the unit from the device.
Install Tray 2
NOTE: This feature is available with some models of the device.
Tray 2 can hold up to 250 sheets of plain paper. For ordering information, see HP
supplies and accessories .
To install Tray 2
1. Unpack the tray, remove the packing tapes and materials, and move the tray to the
prepared location. The surface must be sturdy and level.
2. Turn off the device, and disconnect the power cord.
3. Set the device on top of the tray.
CAUTION: Be careful to keep your fingers and  hands clear of the bottom of
the device.
4. Connect the power cord and turn on the device.
5. Enable Tray 2 in the print driver. For more information, see 
Turn on accessories in
the print driver .
Install the accessories 23
 
						

							Turn on accessories in the print driver
•To turn on accessories on Windows computers
•
To turn on accessories on Macintosh computers
To turn on accessories on Windows computers
After you install the device software on Windows computers, Tray 2 must be turned on
in the print driver in order for it to work with the device. (The duplexer does not need to
be turned on.)
1. Click  Start, point to  Settings, and then click  Printers or Printers and Faxes .
- Or -
Click  Start, click  Control Panel , and then double-click  Printers.
2. Right-click the printer icon, and then click  Properties, Document Defaults , or
Printing Preferences .
3. Select one of these tabs:  Configure, Device Settings , or Device Options. (The
name of the tab depends on the print driver and the operating system.) On the
selected tab, click the accessory that you want to turn on, click  Installed from the
drop-down menu, and then click  OK.
To turn on accessories on Macintosh computers
The Mac OS automatically turns on all accessories in the printer driver when you
install the device software. If you add a new accessory later, follow these steps:
Mac OS X (v.10.4)
1. Click the  Printer Setup Utility  icon in the Dock.
NOTE:If the Printer Set Utility  is not in the Dock, you can find it on your
hard drive at Applications/utilities/printer setup utility.
2. On the  Printer List  window, click once on the device you want to set up to select it.
3. From the  Printers menu, select  Show info.
4. Click the  Names and Location  drop-down menu and select  Installable Options.
5. Check the accessory that you want to turn on.
6. Click  Apply Changes .
Mac OS X (v.10.5)
1. Open the  System Preferences  and then select Print & Fax.
2. Click  Options & Supplies .
3. Click the  Driver tab.
4. Select the options you want to install, and then click  OK.
Chapter 2
24
Install the accessories
 
						

							3 Use the device
This section contains the following topics:
•
Use device control-panel menus
•
Device control-panel message types
•
Change device settings
•
Text and symbols
•
Use the HP software
•
Load the originals
•
Select print media
•
Load media
•
Configure trays
•
Print on special and custom-sized media
•
Print borderless
Use device control-panel menus
The following sections provide a quick reference to top-level menus that appear on the
control-panel display. To display a menu, press the menu button for the function you
want to use.
NOTE: The type of display on the control panel–color display or two-line display–
depends on the model you have.
• Scan menu:  Presents a list of destinations. Some destinations require the HP
Solution Center to be loaded.
• Copy menu:  Menu options include:
◦ Selecting copy quantities
◦ Reducing/enlarging
◦ Selecting media type and size
• Fax menu:  Allows you to enter a fax or speed-dial number, or display the Fax
menu. Menu options include:
◦ Modifying resolution
◦ Lightening/darkening
◦ Sending delayed faxes
◦ Setting up new defaults
• Photo menu:  Menu options include:
◦ Selecting print options
◦ Using special features
◦ Editing
◦ Transferring to a computer
◦ Selecting a proof sheet
Use the device 25
 
						

							Device control-panel message types
This section contains the following topics:
•
Status messages
•
Warning messages
•
Error messages
•
Critical error messages
Status messages
Status messages reflect the current state of the device. They inform you of normal
operation and require no action to clear them. They change as the state of the device
changes. Whenever the device is ready, not busy, and has no pending warning
messages, the date and time appear if the device is turned on.
Warning messages
Warning messages inform you of events that require your attention, but they do not
prevent the device from operating. An example of a warning message is a low ink
warning. These messages appear until you resolve the condition.
Error messages
Error messages communicate that some action must be performed, such as adding
media or clearing a media jam. These messages are usually accompanied by a
blinking red Attention light. Take the appropriate action to continue printing.
If the error message shows an error code,  press the Power button to turn off the
device, and then turn it on again. In  most situations, this action solves the problem. If
the message persists, your device might need service. For more information, see
Support and warranty .
Critical error messages
Critical error messages inform you of a device failure. Some of these messages can
be cleared by pressing the Power button to turn off the device, and then turning it on
again. If a critical error persists, service is required. For more information, see 
Support
and warranty.
Change device settings
You can change the device settings from these places:
• From the device control panel
• From the HP Solution Center (Windows) or  HP Device Manager (Mac OS X).
• Embedded Web Server
NOTE: When you are configuring settings in  HP Solution Center or in the HP
Device Manager, you cannot see the settings  that have been configured from the
device control panel (such as the scan settings).
Chapter 3
26 Use the device