HP Officejet Pro 8500 User Manual

							4 Print
This section contains the following topics:
•
Change print settings
•
Print on both sides (duplexing)
•
Print a Web page
•
Cancel a print job
Change print settings
You can change print settings (such as paper  size or type) from an application or the
printer driver. Changes made from an application take precedence over changes
made from the printer driver. However, after the application is closed, the settings
return to the defaults configured in the driver.
NOTE: To set print settings for all print  jobs, make the changes in the printer
driver.
For more information about the features of the Windows printer driver, see the
online help for the driver. For more information about printing from a specific
application, see the documentation that came with the application.
This section contains the following topics:
•
Change settings from an application for current jobs (Windows)
•
Change default settings for all future jobs (Windows)
•
Change settings (Mac OS X)
Change settings from an application for current jobs (Windows)
To change the settings
1. Open the document that you want to print.
2. On the  File menu, click  Print, and then click  Setup, Properties , or Preferences .
(Specific options may vary depending on the application that you are using.)
3. Select the appropriate printing shortcut,y and then click  OK, Print , or a similar
command.
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							Change default settings for all future jobs (Windows)
To change the settings
1.Click  Start, point to  Settings, and then click  Printers or Printers and Faxes .
- Or -
Click  Start, click  Control Panel , and then double-click  Printers.
NOTE: If prompted, enter your administrator password.
2.Right-click the printer icon, and then click  Properties, General Tab , or Printing
Preferences .
3. Change the settings that you want, and then click  OK.
Change settings (Mac OS X)
To change the settings
1. On the  File menu, click  Page Setup.
2. Change the settings that you want (such as paper size), and then click  OK.
3. On the  File menu, click  Print to open the print driver.
4. Change the settings that you want (such as media type), and then click  OK or Print .
Print on both sides (duplexing)
You can print on both sides of a  sheet of media either manually or automatically, by
using the duplexer.
NOTE: The printer driver does not support manual duplexing. Two-sided printing
requires an HP Automatic Two-sided Printing Accessory to be installed on the
device.
This section contains the following topics:
•
Guidelines for printing on both sides of a page
•
Perform duplexing
Guidelines for printing on both sides of a page
• Always use media that conforms to the device specifications. For more information, see 
Understand specifications for supported media .
• Specify two-sided printing options in your application or in the printer driver.
• Do not print on both sides of transparencies, envelopes, photo paper, glossy media, or paper lighter than 16 lb bond (60 g/m
2) or heavier than 28 lb bond (105 g/
m2). Jams might occur with these media types.
• Several kinds of media require a specific  orientation when you print on both sides
of a page. These include letterhead, preprinted paper, and paper with watermarks
and prepunched holes. When you print from a computer running Windows, the
device prints the first side of the media first. Load the media with the print side
facing down.
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							• For auto-duplexing, when printing finishes on one side of the media, the deviceholds the media and pauses while the ink dries. Once the ink dries, the media is
pulled back into the device and the second side is printed. When printing is
complete, the media is dropped onto the output tray. Do not grab it before printing
is complete.
• You can print on both sides of  supported custom-sized media by turning the media
over and feeding it into the device again. For more information, see 
Understand
specifications for supported media .
Perform duplexing
NOTE: You can perform manual duplexing by first printing only the odd pages,
flipping the pages over, and then printing only the even pages.
To print automatically on both sides of a page (Windows)
1. Load the appropriate media. For more information, see 
Guidelines for printing on
both sides of a page  and Load media .
2. Make sure the duplexer is properly installed. For more information, see 
Install the
duplexer .
3. With a document open, click  Print on the  File menu, and then select a printing
shortcut.
4. Change any other settings, and then click  OK.
5. Print your document.
To print automatically on both sides of a page (Mac OS X)
1. Load the appropriate media. For more information, see 
Guidelines for printing on
both sides of a page  and Load media .
2. Make sure the duplexer is properly installed. For more information, see 
Install the
duplexer .
3. Verify that you are using the correct printer and page size in the  Page Setup.
4. On the  File menu, click  Print.
5. Select  Copies and Pages  from the drop-down list.
6. Select the option to print on both sides.
7. Select the binding orientation by clicking the appropriate icon.
8. Change any other settings, and then click  Print.
Print a Web page
You can print a Web page from your Web browser on the HP all-in-one.
If you use Internet Explorer 6.0 or higher for Web browsing, you can use HP Smart
Web Printing  to ensure simple, predictable Web printing with control over what you
want and how you want  it printed. You can access HP Smart Web Printing  from the
toolbar in Internet Explorer. For more information about  HP Smart Web Printing, see
the help file provided with it.
Print a Web page 49
 
						

							To print a Web page
1.Make sure you have paper loaded in the main input tray.
2. On the  File menu in your Web browser, click  Print.
TIP: For best results select  HP Smart Web Printing  from the File menu. A
check mark appears when it is selected.
The  Print  dialog box appears.
3. Make sure the product is the selected printer.
4. If your Web browser supports it, select the items  on the Web page that you want to
include in the printout.
For example, in Internet Explorer, click the  Options tab to select options such as
As laid out on screen , Only the selected frame , and Print all linked documents .
5. Click  Print or OK  to print the Web page.
TIP: To print Web pages correctly, you might  need to set your print orientation to
Landscape .
Cancel a print job
You can cancel a print job using one of the following methods.
Device control panel:  Press 
 (Cancel  button). This clears the job that the device is
currently processing. It does not affect jobs waiting to be processed.
Windows:  Double-click the printer icon that appears in the lower-right corner of the
computer screen. Select the print job, and then press the  Delete key on the keyboard.
Mac OS X:  Click the printer icon in the Dock, select the document, and then click  Delete.
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							5 Scan
You can scan originals and send them to a variety of destinations, such as a folder on
the network or a program on a computer. You can use the device control panel, the
HP Solution Center software, and TWAIN-compliant or WIA-compliant programs on a
computer.
If you do not install the software, the only scan function available is Webscan, which
uses the embedded Web server.
This section contains the following topics:
•
Scan an original
•
Use Webscan via embedded Web server
•
Scan from a TWAIN-compliant or a WIA-compliant program
•
Edit a scanned original
•
Change scan settings
•
Cancel a scan job
Scan an original
You can start a scan from a computer or from the device control panel. This section
explains how to scan from the device control panel.
NOTE: You can also use the HP  Photosmart Software to scan an image,
including panorama images. Using this software, you can edit a scanned image
and create special projects using a scanned image. For information about how to
scan from the computer, and how to adjust, resize, rotate, crop, and sharpen your
scans, see the onscreen HP Photosmart Software Help that came with your
software.
To use the scan features, your device and computer must be connected and turned
on. The printer software must also be installed  and running on your computer prior to
scanning. To verify that the printer software is running on a computer running
Windows, look for the device icon in the system tray at the lower-right side of the
screen, near the clock. To verify this on a computer using the Mac OS X, open the HP
Device Manager, and click  Scan Picture. If a scanner is available, it will launch the HP
ScanPro application. If it is not available, a message appears to let you know that a
scanner was not found.
NOTE: Closing the HP Digital Imaging Monitor icon in your Windows system tray
can cause your device to lose some of  its scan functionality and result in the No
Connection  error message. If this happens, you can restore full functionality by
restarting your computer or by starting the HP Digital Imaging Monitor.
This section contains the following topics:
•
Scan an original to a computer (direct connection)
•
Scan an original to a computer (network connection)
•
Scan an original to a memory device
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							Scan an original to a computer (direct connection)
Use the following steps if your device is directly connected to a computer via a USB
cable.
When the scan is complete, the program  that you have selected opens and displays
the document that you have scanned.
To send a scan to a program on a computer from the HP Solution Center
▲ On the computer, open the HP Solution Center. Select  Scan Document or Scan
Picture . For more information, see the onscreen help with the scan software.
To send a scan to a program on  a computer from the device control panel (direct
connect)
1. Load the original on the scanner glass. For more information, see 
Load the originals .
2. Select  SCAN.
3. Press the arrow keys to select the program that you want to use (such as the HP
Solution Center software), and then press  OK.
4. Press  START SCAN .
Scan an original to a computer (network connection)
Use the following steps if your device is connected to a computer by a wired or
wireless network.
To send a scan a computer from the device control panel (network connection)
1.Load the original on the scanner glass. For more information, see 
Load the originals .
2. Press the  Scan button.
3. Press the arrow keys to select the destination computer, and then press  OK.
4. Press the arrow keys to select the shortcut that you want to use, and then press  OK.
5. Press  START SCAN .
Scan an original to a memory device
You can send the scanned image as a JPEG image or a PDF file to the memory card
that is currently inserted, or to a storage device that is currently attached to the front
USB port. You also have other scanning options, including quality and paper size
settings.
To scan to a memory device
1.Load the original on the scanner glass or in the automatic document feeder (ADF).
For more information, see 
Load the originals .
2. Insert the memory device. For more information, see 
Insert a memory card .
3. Press  START SCAN .
• The  SCAN appears, listing various options or destinations. The default
destination is whichever one you selected the last time you used this menu.
• If your device is directly connected to your computer, the  SCAN menu appears.
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52 Scan
 
						

							4.Press the arrow keys to highlight  Memory Device, and then press  OK.
5. Make any scan option changes, then press  START SCAN.
The device scans the image and saves the file to the memory card or storage device.
Use Webscan via embedded Web server
Webscan is a feature of the embedded Web server that lets you scan photos and
documents from your device to your computer  using a Web browser. This feature is
available even if you did not install the device software on your computer.
▲ Click the  Information  tab, click Webscan in the left pane, make selections for
Image Type  and Document Size, and then click  Scan or Preview.
For more information on the embedded Web server, see 
Use the Embedded Web
server .
Scan from a TWAIN-compliant or a WIA-compliant program
The device is TWAIN-complaint and WIA-compliant and works with programs that
support TWAIN-compliant and WIA-compliant scanning devices. While you are in a
TWAIN-compliant or WIA-compliant program, you can gain access to the scanning
feature and scan an image directly into the program.
TWAIN is supported in all Windows and Mac OS X operating systems.
In Windows operating systems, WIA is supported only for Windows XP and Vista
direct connections. WIA is not supported for the Mac OS X.
This section contains the following topics:
•
Scan from a TWAIN-compliant program
•
Scan from a WIA-compliant program
Scan from a TWAIN-compliant program
Generally, a software program is TWAIN-compliant if it has a command such as
Acquire , File Acquire,  Scan, Import New Object , Insert from , or Scanner. If you
are unsure whether the program is compliant or you do not know what the command is
called, see the software program Help or documentation.
Start the scan from within the TWAIN-compliant program. See the software program
Help or documentation for information about the commands and steps to use.
Scan from a WIA-compliant program
Generally, a software program is WIA-compliant if it has a command such as  Picture/
From Scanner or Camera  in the Insert or File  menu. If you are unsure whether the
program is compliant or you do not know what the command is called, see the
software program Help or documentation.
Start the scan from within the  WIA-compliant program. See the software program Help
or documentation for information about the commands and steps to use.
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							Edit a scanned original
Using the HP Solution Center, you can edit a scanned document, and you can scan
text documents to text using optical character recognition (OCR) software. You can
also use third-party editing applications that might be on your computer already.
This section contains the following topics:
•
Edit a scanned photo or graphic
•
Edit a scanned document using optical character recognition (OCR) software
Edit a scanned photo or graphic
You can edit a scanned photo or graphic using the scanning software inside the
Solution Center. Use this software to adjust the brightness, contrast, color saturation,
and more. You can also rotate the image.
For more information, see the onscreen scanning software help.
Edit a scanned document using optical character recognition (OCR) software
You can use OCR software to import scanned  text into your preferred word-processing
program for editing. This allows you to edit letters, newspaper clippings, and many
other documents. You can scan using OCR software from the HP Solution Center.
You can specify the word-processing program that you want to use for editing. If the
word-processing icon is not present or active, either you do not have word-processing
software installed on your computer, or the scanner software did not recognize the
program during the installation. See the onscreen Help for the HP Solution Center for
information about how to create a link to the word-processing program.
The OCR software does not support scanning colored text. Colored text is always
converted to black-and-white  text before being sent to OCR. Thus, all text in the final
document is in black and white, regardless of the original color.
Because of the complexity of some word-processing programs and their interaction
with the device, it is sometimes preferable to  scan to a text editor, such as Wordpad
(Windows) or TextEdit (Mac OS X), and then  cut and paste the text into the preferred
word-processing program.
▲ Scan your document, open the Solution Center, and then click the  Convert to
Text  button. Follow the on-screen instructions to convert the scanned document to
text.
Change scan settings
To change scan settings
• Windows : Open the HP Solution Center, select  Settings, select Scan Settings
and Preferences , then select from the available options and make your selections.
• HP Device Manager (Mac OS X) : Launch HP Device Manager , click Information
and Settings , and then select  Scan Preferences  from the drop-down list.
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54 Scan
 
						

							Cancel a scan job
To cancel a scan job, press Cancel on the device control panel.
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							Chapter 5
56 Scan