HP Officejet Pro 8500 User Manual

							5.At the prompt, enter a start time and date and a stop time and date.
6. Press  OK.
Fax Forwarding  appears on the control-panel display.
If the device loses power when  Fax Forwarding is set up, it saves the  Fax
Forwarding  setting and phone number. When power is restored to the device, the
Fax Forwarding  setting is still On.
NOTE:You can cancel fax forwarding by pressing Cancel  on the device
control panel when the  Fax Forwarding message is visible on the display, or
you can select  Off from the  Fax Forwarding Black Only  menu.
Set the paper size for received faxes
You can select the paper size for received faxes. The paper size you select should
match what is loaded in your input tray. Faxes  can be printed on letter, A4, or legal
paper only.
NOTE: If an incorrect paper size is loaded in the input tray when you receive a
fax, the fax does not print and an error message appears on the display. Load
letter, A4, or legal paper, and then press  OK to print the fax.
To set the paper size for received faxes from the device control panel
1. Press  Setup.
2. Select  Basic Fax Setup  and then select Fax Paper Size.
3. Select an option, and then press  OK.
Set automatic reduction for incoming faxes
The  Automatic Reduction  setting determines what the HP all-in-one does if it
receives a fax that is too large for the default paper size. This setting is turned on by
default, so the image of the incoming fax is reduced to fit on one page, if possible. If
this feature is turned off, information that does not fit on the first page is printed on a
second page.  Automatic Reduction  is useful when you receive a legal-size fax and
letter-size paper is loaded in the input tray.
To set automatic reduction from the device control panel
1. Press  Setup.
2. Select  Advanced Fax Setup  and then select Automatic Reduction .
3. Select  Off or On.
4. Press  OK.
Block junk fax numbers
If you subscribe to a caller ID service  through your phone provider, you can block
specific fax numbers so the device does not print faxes received from those numbers.
When an incoming fax call is received, the device compares the number to the list of
junk fax numbers to determine if the call should be blocked. If the number matches a
number in the blocked fax numbers list, the fax is not printed. (The maximum number
of fax numbers you can block varies by model.)
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							NOTE:This feature is not supported in all countries/regions. If it is not supported
in your country/region,  Junk Fax Blocker Set Up  does not appear in the Basic
Fax Setup  menu.
NOTE:If no phone numbers are added in the Caller ID list, it is assumed that the
user has not signed up for the  Caller ID service with the phone company.
Check with your local service provider for these services before using t\
he feature.
This section contains the following topics:
•
Set the junk fax mode
•
Add numbers to the junk fax list
•
Remove numbers from the junk fax list
•
View a list of blocked fax numbers
Set the junk fax mode
By default,  Block Junk Fax  mode is turned On. If you do not subscribe to a caller ID
service through your phone provider, or do not  want to use this feature, you can turn
off this setting.
To set the junk fax mode
▲ Press the  Junk Fax Blocker  button, select the Block Junk Fax option, and then
select  On or Off.
Add numbers to the junk fax list
There are two ways to add a number to your junk list. You can select numbers from
your caller ID history, or you can enter new  numbers. The numbers in your junk list are
blocked if  Block Junk Fax  mode is set to On.
To select a number from the caller ID list
1. Press  Setup.
2. Press  Basic Fax Setup , and then press Junk Fax Blocker Setup .
3. Press  Add number to Junk List , and then press Select Number.
4. Press the right arrow button to scroll  through the numbers from which you have
received faxes. When the number you want to block appears, press  OK to select it.
5. When the  Select Another?  prompt appears, do one of the following:
• If you want to add another number to the list of junk fax numbers, press  Yes,
and then repeat step 4 for each number you want to block.
• If you are done, press  No.
To manually enter a number to block
1. Press  Setup.
2. Press  Basic Fax Setup , and then press Junk Fax Blocker Setup .
3. Press  Add number to Junk List , and then press Enter Number.
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							4.Use the keypad to enter a fax number to block, and then press  OK.
Make sure you enter the fax number as it appears on the control-panel display,
and not the fax number that appears on the fax header of the received fax.
5. When the  Enter Another?  prompt appears, do one of the following:
• If you want to add another number to the list of junk fax numbers, press  Yes,
and then repeat step 4 for each number you want to block.
• If you are done, press  No.
Remove numbers from the junk fax list
If you no longer want to block a fax  number, you can remove a number from your junk
fax list.
To remove numbers from the list of junk fax numbers
1. Press  Setup.
2. Press  Basic Fax Setup , and then press Junk Fax Blocker Setup .
3. Press  Remove Number from Junk List .
4. Press the right arrow button to scroll  through the numbers you have blocked.
When the number you want to remove appears, press  OK to select it.
5. When the  Delete Another?  prompt appears, do one of the following:
• If you want to remove another number from the list of junk fax numbers, press Yes , and then repeat step 4 for each number you want to block.
• If you are done, press  No.
View a list of blocked fax numbers
You can view a list of blocked fax numbers from the embedded Web server, which
requires a network connection, or by printing a report from the device control panel.
To view a list of blocked numbers via the control panel
1. Press  Setup.
2. Select  Print Report  and then select  Junk Fax List.
To view a list of blocked numbers via the embedded Web server
▲ Open the embedded Web server. For more information, see 
To open the
embedded Web server. Click the  Settings tab, select Junk Fax Blocker  from the
left pane.
Receive faxes to your computer (Fax  to PC and Fax to Mac)
Use Fax to PC and Fax to Mac to automatically receive faxes and save faxes directly
to your computer. With Fax to PC and Fax to Mac, you can store digital copies of your
faxes easily and also eliminate the hassle of dealing with bulky paper files.
Received faxes are saved as TIFF (Tagged Image File Format). Once the fax is
received, you get an on-screen notification with a link to the folder where the fax is
saved.
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							The files are named in the following method: XXXX_YYYYYYYY_ZZZZZZ.tif, where X
is the senders information, Y is the date, and Z is the time that the fax was received.
NOTE:Fax to PC and Fax to Mac are available for receiving black-and-white
faxes only. Color faxes are printed instead of being saved to the computer.
NOTE: This feature is only available for devices with the 2-line display. For
devices with a color display you can perform a Fax to Network or Fax to Email
functions. For more information, see 
HP Digital Solutions (some models only)
Digital_Solutions.
This section contains the following topics:
•
Fax to Pc and Fax to Mac requirements
•
Activate Fax to PC and Fax to Mac
•
Modify Fax to PC or Fax to Mac settings
•
Turn off Fax to PC or Fax to Mac
Fax to Pc and Fax to Mac requirements
• The administrator computer, the computer that activated the Fax to PC or Fax to Mac feature, must be on at all times. Only one computer can act as the Fax to PC
or Fax to Mac administrator computer.
• The destination folders computer or server, must be on at all times. The destination computer must also be awake, faxes will not be saved if the computer
is asleep or in hibernate mode.
• If you are using Windows, the HP Digital Imaging monitor in Windows Taskbar must be on at all times.
• Paper must be loaded in the input tray.
Activate Fax to PC and Fax to Mac
Use the Fax to PC Setup Wizard to activate Fax to PC. The Fax to PC Setup Wizard
can be started from the Solution Center or the Fax to PC Setup Wizard on the control
panel. To set up Fax to Mac on Mac OS  X, use the HP Setup Assistant, part of the HP
Device Manager.
To set up the Fax to PC from the Solution Center (Windows)
1. Open the Solution Center. For more information, see 
Use the HP Solution Center
(Windows) .
2. Select  Settings , and then select  Fax to PC Setup Wizard .
3. Follow the onscreen instructions to set up Fax to PC.
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							To set up Fax to Mac
1.Click the HP Device Manager icon in the Dock.
NOTE: If HP Device Manager is not in the Dock, click the Spotlight icon on
the right side of the menu bar, type “HP Device Manager” in the box, and then
click the HP Device Manager entry.
2. Follow the onscreen instructions in the setup assistant to create and share the
network folder.
The setup assistant automatically saves the configurations to the HP device. Also,
you can configure up to 10 destination folders for each HP device.
Modify Fax to PC or Fax to Mac settings
You can update the Fax to PC settings from  your computer at any time from the Fax
settings page in the Solution Center. You can turn off Fax to PC and disable printing
faxes from the device control panel.
To modify settings from the device control panel
1. Press the 
 (Setup) button, select  Basic Fax Setup, and then Fax to PC.
2. Select the setting that you want to  change. You can change the following settings:
• View PC hostname : View the name of the computer that is set up to
administer Fax to PC.
• Turn Off : Turn off Fax to PC.
NOTE:Use the Solution Center to turn on Fax to PC.
•Disable Fax Print : Choose this option to print faxes as they are received. If
you turn off printing, color faxes will still print.
To modify Fax to PC settings from the Solution Center (Windows)
1. Open the Solution Center. For more information, see 
Use the HP Solution Center
(Windows) .
2. Select  Settings , and then select  Fax Settings.
3. Select the  Fax to PC Settings  tab.
4. Make any changes to the settings you want to modify. Press OK .
NOTE:Any changes you make will overwrite the original settings.
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							To modify Fax to Mac from the HP Setup Assistant
1.Click the HP Device Manager icon in the Dock.
NOTE: If HP Device Manager is not in the Dock, click the Spotlight icon on
the right side of the menu bar, type “HP Device Manager” in the box, and then
click the HP Device Manager entry.
2. Follow the onscreen instructions in the setup assistant to create and share the
network folder.
The setup assistant automatically saves the configurations to the HP device. Also,
you can configure up to 10  destination folders for each HP device.
Turn off Fax to PC or Fax to Mac
1. Press the 
 (Setup ) button, select  Basic Fax Setup , and then Fax to PC
2. Select  Disable Fax Print .
Change fax settings
After completing the steps in the getting started guide that came with the device, use
the following steps to change the initial settings or to configure other options for faxing.
This section contains the following topics:
•
Configure the fax header
•
Set the answer mode (Auto answer)
•
Set the number of rings before answering
•
Change the answer ring pattern for distinctive ring
•
Set the fax error correction mode
•
Set the dial type
•
Set the redial options
•
Set the fax speed
•
Set the fax sound volume
Configure the fax header
The fax header prints your name and fax number  on the top of every fax you send. HP
recommends that you set up the fax header by using the software that you installed
with the device. You can also set up the  fax header from the device control panel, as
described here.
NOTE: In some countries/regions, the fax header information is a legal
requirement.
To set or change the fax header
1. Press  Setup.
2. Press  Basic Fax Setup , and then select Fax Header.
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							3.Enter your personal or company name, using the visual keyboard, and then press
Done .
4. Enter your fax number by using the numeric keypad, and then press  OK.
To set or change the fax header via the embedded Web server
▲ Select the  Settings tab, select  Basic Fax Setup  from the left pane, and then enter
the  Fax Header Name  and Fax Number . Click the Apply button.
Set the answer mode (Auto answer)
The answer mode determines whether the device answers incoming calls.
• Turn on the  Auto Answer setting if you want the device to answer faxes
automatically . The device answers all incoming calls and faxes.
• Turn off the  Auto Answer setting if you want to receive faxes  manually. You must
be available to respond in person to the incoming fax call if the device does not
receive faxes.
To set the answer mode to manual or automatic via the device control panel
▲ Press  Auto Answer  to turn the light on or off, as appropriate for your setup.
When the  Auto Answer  light is on, the device answers calls automatically. When
the light is off, the device does not answer calls.
To set the answer mode to manual  or automatic via the embedded Web server
1. Open the embedded Web server, click the  Settings tab, and then click  Basic Fax
Setup  in the left pane.
2. Select  On or  Off in the  Auto Answer  drop-down menu in the  Other Basic Fax
Settings  section.
Set the number of rings before answering
If you turn on the  Auto Answer setting, you can specify how many rings occur before
incoming calls are automatically answered.
The  Rings to Answer  setting is important if you have an answering machine on the
same phone line and you want the answering machine to answer the phone before the
device does. The number of rings to answer for the device should be greater than the
number of rings to answer for the answering machine so that the incoming call will be
answered by the answering machine before the device answers.
For example, set your answering machine to a low number of rings and the device to
answer in the maximum number of rings. (The maximum number of rings varies by
country/region.) In this setup, the answering machine answers the call and the device
monitors the line. If the device detects fax tones, it receives the fax. If the call is a
voice call, the answering machine records the incoming message.
To set the number of rings before  answering via the device control panel
1. Press  Setup.
2. Select  Basic Fax Setup , and then select Rings to Answer .
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							3.Enter the appropriate number of rings by using the keypad, or press the left or right
arrow button to change the number of rings.
4. Press  OK to accept the setting.
To set the number of rings before answering via the embedded Web server
1. Open the embedded Web server, click the  Settings tab, click  Basic Fax Setup  in
the left pane.
2. Select a number in the  Rings-to-answer drop-down menu in the  Other Basic Fax
Settings  section.
Change the answer ring pattern for distinctive ring
Many phone companies offer a distinctive ring feature that allows you to have several
phone numbers on one phone line. When you subscribe to this service, each number
is assigned a different ring pattern. You can  set up the device to answer incoming calls
that have a specific ring pattern.
NOTE: Check with your local service provider for the above service before using
the feature.
If you connect the device to a line with distinctive ring, have your telephone company
assign one ring pattern to voice calls and another ring pattern to fax calls. HP
recommends that you request double or triple rings for a fax number. When the device
detects the specified ring pattern, it answers the call and receives the fax.
If you do not have a distinctive ring service, use the default ring pattern, which is  All
Rings.
NOTE: The HP fax cannot receive faxes when the main phone number is off the
hook.
To change the answer ring pattern for distinctive ring via the device control panel
1. Verify that the device is set to answer fax calls automatically.
2. Press  Setup.
3. Select  Advance Fax Setup , and then select Distinctive Ring.
4. Press the right arrow button to select an option, and then press  OK.
When the phone rings with the ring pattern  assigned to your fax line, the device
answers the call and receives the fax.
To change the answer ring pattern for distinctive ring via the embedded Web
server
1. Click the  Settings tab, click  Advanced Fax Setup in the left pane.
2. Select a ring pattern in the  Distinctive Ring drop-down menu, and then click the
Apply button
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							Set the fax error correction mode
Typically, the device monitors the signals on the phone line while it is sending or
receiving a fax. If it detects an error signal during the transmission and the error-
correction setting is on, the device can request that a portion of the fax be resent.
Turn off error correction only if you are having trouble sending or receiving a fax, and
you want to accept the errors in the transmission. Turning off the setting might be
useful when you are trying to send a fax to another country/region, when you receive a
fax from another country/region, or if you are using a satellite phone connection.
To set the fax error-correction mode  via the device control panel
▲ Device control panel : Press FAX, select  Advance Fax Setup  menu, and then
select  Error correction mode .
To set the fax error-correction mode via the embedded Web server
1. Embedded Web server : Click the Settings tab, and then click  Advanced Fax
Setup  in the left pane.
2. Select  On or  Off in the  Error Correction Mode  drop-down menu.
3. Click the  Apply button.
Set the dial type
Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is
Tone. Do not change the setting unless you  know that your phone line cannot use
tone dialing.
NOTE: The pulse-dialing option is not available in all countries/regions.
To set the dial type via the device control panel
▲Device control panel : Press Setup, press  Basic Fax Setup , and then use the
Tone or Pulse Dialing  option.
To set the dial type via the embedded Web server
1. Embedded Web server  (network connection): Click the  Settings tab, and then
click  Basic Fax Setup  in the left pane.
2. Make a selection in the  Tone or Pulse Dialing drop-down menu.
3. Click the  Apply button.
Set the redial options
If the device was unable to send a fax because the receiving fax machine did not
answer or was busy, the device attempts to redial based on the settings for the busy-
redial and no-answer-redia l options. Use the following procedure to turn the options on
or off.
• Busy redial : If this option is turned on, the device redials automatically if it
receives a busy signal. The factory-set default for this option is  ON.
• No answer redial : If this option is turned on, the device redials automatically if the
receiving fax machine does not answer. The factory-set default for this option is  OFF.
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							To set the redial options via the device control panel
▲Device control panel : Press Setup, press  Advanced Fax Setup , and then use
the  Busy Redial  or No Answer Redial  options.
To set the redial options via the embedded Web server
1. Embedded Web server  (network connection): Click the  Settings tab, and then
click  Advanced Fax Setup in the left pane.
2. Make a selection in the  Busy Redial and No Answer Redial  drop-down menus.
3. Click the  Apply button.
Set the fax speed
You can set the fax speed used to communicate between your device and other fax
machines when sending and receiving faxes. The default fax speed is  Fast.
If you use one of the following, setting the fax speed to a slower speed might be
required:
• An Internet phone service
• A PBX system
• Fax over Internet Protocol (FoIP)
• An integrated services digital network (ISDN) service
If you experience problems sending and receiving faxes, you might want to try setting
the  Fax Speed  setting to Medium or Slow . The following table provides the available
fax speed settings.
Fax speed settingFax speed
Fastv.34 (33600 baud)
Mediumv.17 (14400 baud)
Slowv.29 (9600 baud)
To set the fax speed from the device control panel
1. Press 
 (Setup ).
2. Select  Advanced Fax Setup , and then select Fax Speed.
3. Select an option using the arrow keys, and then press  OK.
To set the fax speed via the embedded Web server
1. Embedded Web server  (network connection): Click the  Settings tab, and then
click  Basic Fax Setup  in the left pane.
2. Make a selection in the  Fax Speed drop-down menu.
3. Click the  Apply button.
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